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3.08 3.8 FINANCIAL/2022/Purchase—Refurbish Vertical Turbine Pump Water Plant—Siewert Equipment-Lowest Quote TransferFund Balance-8-22 RESOLUTION AUTHORIZING REFURBISHMENT OF VERTICAL TURBINE PUMP AT TOWN WATER TREATMENT PLANT RESOLUTION NO.: ,2022 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Water Superintendent has advised that it is necessary to refurbish a Vertical Turbine Pump at the Town's Water Treatment Plant, and WHEREAS, the Water Superintendent requested and received quotes and the lowest quote is from Siewert Equipment dated July 28, 2022 in the amount of$20,572, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the Town Water Superintendent's engagement of Siewert Equipment to refurbish a Vertical Turbine Pump at the Town's Water Treatment Plant in accordance with Siewert Equipment's quote/repair proposal dated July 28, 2022 substantially in the form presented at this meeting in the amount of$20,572 to be paid from Account No.: 040-8320-4350, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Budget Officer to take all actions necessary to amend the Town Budget and effectuate the transfer of$20,572 from the Water Department's Undesignated, Unassigned Fund Balance Account No.: 040-0000-0909 to Account No.: 040-8320-4350 to fund such purchase, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Water Superintendent to sign the repair proposal and/or any other needed documentation and the Town Supervisor, Town Water Superintendent and/or Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 22nd day of August, 2022, by the following vote: AYES NOES ABSENT: MEW Service Department: Buffalo I Rochester I Albany P - 518-629-3128 EQUIPMENT F-518-272-4406 A Division Of www.siewertecluipment.com WAOREN� Serving New York Municipalities 100%Employee owned and Industry since 1949. Headquarters: 175 Akron Street, Rochester, NY 14609 Laser Alignment Specialists EMAIL/FAX 7RANSMITTAL FORM Date: Thursday, July 28, 2022 To: Town of Queensbury WWTP Attention: Chris Harrington Fax/Email: chrish(a)queensbury.net Phone: 518-793-8866 From: Roger Jaynes Jr. Title: Service Supervisor COMMEAf TS Subject/Job: Service Proposal Make/Model: Floway 16MKL Serial Number: 65954-3-1 PO / Ref. No: Please find attached our service proposal and let us know if you have any questions. Should you choose to proceed, kindly sign the proposal and return with purchase order or credit card number as approval for us to schedule and proceed. Thank you for choosing Siewert Equipment. .......... .......... Copy: Will Stradling Total Number of Pages Including Cover: 4 7/28/2022 3:04 PM 401EWEnT Service Department Buffalo I Rochester I Albany EtQiUI lonOf Repair ADrvisicn 0/ Voice; P-518-629-3128 g-dbs41Ylfa35 tPlRSksFF Fax: F-518-272-4406 100'/o Employee Owned Prop®s a Date: July 28,2022 To: Town of Queensbury WWTr Make/Model: Floway 16MKL 823 Corinth Road Queensbury,NY 12804 Serial#: 65954-3-1 Attn: Chris Harrington Proposal#: 70175 Job: Service Proposal PO P. Work/Solution Pr000sed Customer states that pump has decreased in efficiency and requests a DCl/Repair Proposal including a SECO Technician to help with re-installation of the pump and motor,setting impeller clearances and coupling,and also installing the mechanical seal. The Repair portion of the proposal includes replacement of normal OEM recommended wear parts with new OEM parts. NOTE: The customer is responsible for removing the pump from the system to include rigging/craning,transportation to and from Siewert Equipments Albany Shop,rigging/craning/re-installation of the pump back into the system,and re- wiring the motor. As previously stated,Siewert will provide 1 technican to help with re-installation of the pump and motor,setting impeller clearances and coupling,and also installing the mechanical seal. 1.)Provide parts and labor required to restore OEM performance and reliability to the aforementioned unit utilizing the attached parts list and in accordance with OEM tolerances&specifications.Genuine OEM replacement parts will be provided unless specifically noted otherwise. 2.) If Siewert Equipment Company determines that additional parts/labor are required that were not included in this initial quote,you will be notified for review and approval before we proceed. 3.)Should customer choose to not proceed with the repair work proposed,an inspection fee will be charged in accordance with the costs associated with product disassembly,clean,and repair assessment. 4.)upon receipt of inspection findings and repair assessment,customer is responsible to advise whether to proceed with equipment repair,return unrepaired,or scrap. Storage is free for up to 30-days,and chargeable at a rate of$10 per day beyond 30-days. Please be advised inspected equipment may be scrapped by Siewert Equipment if not notified otherwise within 60 days. 5.)Payment terms are Net 30 days.A 4%processing surcharge applies to all credit card orders.Merchant name on credit card statement will be Cummins-Waaner. This proposal is valid for 10 business days from date on proposal and is subject to attached terms and conditions Due to volatile market conditions,the price and lead-time of parts and materials included in this proposal may change prior to order placement. In the event of vendor price or lead-fine changes prior to receipt of purchase order,customer will be notified and presented with an updated proposal for review&approval to proceed." Exclusions 1.)Any work not specifically described above. Inspection&Repair Assessment Price: $1_,0 80 0 Repair Price(Estimate): $18,043 Lead Time: 3-10 Weeks Help Set Pump,Set Impeller Clearances,&Install 1 $1,449 Mechanical Seal Price: Final Price(Estimate): $20,572 Proceed with Repair II This proposal is hereby accepted and SECO is authorized to proceed with the work;subject to credit approval by Siewert Equipment Co., Inc. Tax Exempt: No ❑ Yes ❑ 'Fax copy of tax exempt cent.if applicable Purchase Order Number: Credit Card`:(d one) MasterCard ED Visa F1 American Express Card# I I ExpirationFI Security Code 'Credit Gard:A 4%processing surcharge applies to aft credit card orders.Merchant name on statement is Cummins-Wagner.' Chris Harrington Roger Jaynes Jr. Town of Queensbury WWTP Siewert Equipment Co.Inc .A"" Signature: Signature: Name: Name: Roger Jaynes Jr. Title: Title: Service Supervisor Date: Date: 7/252022 Troy-T.O. Queensbury-Floway 16MKL-SN 65954-3-1-DC1&Rebuild Esumate Service Department 'T eafts Buffalo I Rochester I Albany EQUIPMENT A Division Of L I"st Voice: P-518-629-3128 < Fax: F-518-272-4406 100%Employee Owned Date: July 28,2022 To: Town of Queensbury VVWTP Make/Model: Floway 16MKL 823 Corinth Road Queensbury, NY 12804 Serial#: 65954-3-1 Attn: Chris Harrington Proposal#: 70175 Job: PO M 0 Material List Quantity Description 4 Bowl Wear Rings 4 Bearing, Bronze I Bearing, Suction 1 0-ring I Bearing Sleeve I Mechanical Seal I Gasket 1 Bearing, Bronze s' 0 VEWswir EQ117P1AEflfl A 4VWM P' amM TERMS AND CONDITIONS By accepting this proposal,Purchaser agrees to be bound by the following terms and conditions 1.SCOPE OF WORK.This proposal is based upon the use of straight time labor only.Plastering,patching,and painting are excluded.'ln41ne"duct and piping devices,including,but not imited to,valves,dampers, humidifiers,wells,taps,Row meters,orifices,etc.,if required thereunder to be furnished by Slewert Equipment shall be distributed and installed by others under Siewert Equipment's supervision but at no additional cast to Siewert Equipment.Purchaser agrees to provide Stewart Equipment with required field utilities(electricity,toilers,drinking water,project hoist elevatorservice,etc)without charge.Siewert Equipment agrees to keep the job site clean of debris arising out of its own operations.Purchaser shall not back charge Slewert Equipment for any casts or expenses without Stewart Equipment's written consent Unless specifically noted in the statement of the scope of work or services undertaken by Siewart Equipment under this agreement,Stewart Equipment's obligations under this agreement expressly exclude any work of service of any nature associated or connected with the identification,abatement,cleanup,control,removal,or disposal of environment Hazards or dangerous substances,to include but not be limited to asbestos of PCBs, discovered In or on the premises.Any language or provision ofthe agreement elsewhere contained which may authorize or empower the Purchaser to change,modify,or alter the scope of work or services to be performed by Stewart Equipment shalt not operate to compel Slewert Equipment to perform any work relating to Hazards without Siewert Equipment's express written consent. 2.INVOICING&PAYMENTS.Stewart Equipment may invoice Purchaser monthly for all materials delivered to the job site or to an off site storage facility and for all work performed on-site and off-site,Purchaser shall pay Siewert Equipment at the time purchaser signs this agreement an advance payment equal to 100A ofthe contract price,which advance payment shall be credited against the final payment(but not any progress payment)due thereunder and purchaser agrees to pay Stewart Equipment additional amounts invoiced upon receipt ofthe invoice.Waivers of lien will be furnished upon request as the work progresses,to the extent payments are received.IfSfewert Equipment's invoice is not paid within 30 days of its issuance,it is delinquent 3.MATERIALS.If the materials or equipment Included in this proposal become temporally or permanently unavailable for reasons beyond the control and without the fault of Siewert Equipment,then in the case of such temporary unavailability,the time for performance ofthe work shall be extended to the extent thereof,and In the case of permanent unavailability,Siewert Equipment shall(a)be excused from furnishing said materials or equipment and(b)be reimbursed for the difference between the costof the materials of equipment permanently unavailable and the cost of a reasonably available substitute therefore. 4.WARRANTY.Siewert Equipment warrants that the equipment manufactured by it shall be free from defects In material and workmanship arising from normal usage for a period of 90 DAYS from delivery of said equipment, or if installed by Stewart Equipment,for a period of 90 DAYS from installation.Stewart Equipment warrants that for equipment furnished and/or installed but net manufactured by Siewert Equipment,Siewert Equlpmentwili extend the same warranty tems and conditions which Siewert Equipment receives from the manufacturer of said equipment.For equipment installed by Siewert Equipment,if Purchaser provideswritten notice to Siewert Equipment of any such defect within thirty(3o)days after the appearance of discoveryof such defect,Siewert Equipment shall,atits option,repair or replace the defective equipment For equipment not Installed by Siewert Equipment,If purchaser returns the defective equipment to Siewert Equipment within thirty(30)days after appearance or discovery of such defect,Stewart Equipment shall,at its option,repair or replace the defective equipment and return said equipment to Purchaser.All transportation charges incurred in connection with the warranty for equipment not installed by Stewart Equipment shall be borne by Purchaser.These Warranties do not extend to any equipment which has been repaired by others,abused,altered or misused,or which has not been property and reasonably maintained.THESE WARRANTIES ARE IN UEU of ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,INCLUDING,BUT NOT UMITEO TO,THOSE OF MERCHANTABILITY AND FITNESS FOR A SPECIFIC PURPOSE. S.LIABILITY.Siewert Equipment shall not be liable for any special,indirect or consequential damages arising in any manner from the equipment or material furnished or the work performed pursuant to this agreement 6.VIDEO&AUDIO RECORDING.Video and Audio recording of any service,warranty or other work performed by Siewert Equipment is strictly prohibited. 7.CONFIDENTLAUTY. The parties anticipate that the Purchaser may learn Confidential Information of Siewert Equipment as a consequence ofthe performance by Siewert Equipmentof service orwarranty work on behatfof the Purchaser.Confidential Information means all information that Stewart Equipment discloses to the Purchaser during the course of the performance by Siewert Equipment of service orwarranty worken behalf ofthe Purchaser.Confidential Information Includes,without limitation,specifications,methods,processes,drawings,schematics,know-how,notes,models,reports,and samples.Confidential Information maybe in written, graphic,oral,visual or other tangible or intangible forms.The Purchaseragrees,on behalf of itself,its agents,employees,parents,substdfaries,officers,directors,and all other persons acting on or for its behalf that they will not(a)use any of Siewert Equipment's Confidential Information forany purpose other than as necessary for the performanco bySiewert Equipment of service or warranty work on behalf of the Purchaser,and(b)disclose any Confidential Information,either directly or indirectly,to any third party. Any and all previous agreements,terms on the backside of a purchase order,quotation,acknowledgment or invoice,or understandings which are inconsistent with any ofthe various terms and conditions herein set forth are hereby canceled and rendered null and void to the extent of such conflict and/or inconsistency.The invalidity in whole or in part of any other provision hereof shall not affect the validity of any other provision. S.TAXES.The price of this proposal does not Include duties,sales,use,excise,or other similar taxes,unless required by federal,state or local law.Purchaser shall pay,in addition to the stated price,all taxes not legally required to be paid by Siewert Equipment or,alternatively,shall provide Siewert Equipment with acceptable tax exemption certificates.Stewert Equipment shall provide Purchaser with any tax payment certificate upon request and after completion and acceptance ofthe work. 9.DELAYS.Siewert Equipment shall not be liable for any delay in the performance of the work resulting from or attributed to acts or circumstances beyond SECO's control,including,but not limited to,acts of God,fire,riots, labor disputes,conditions of the premises,acts or omissions of the Purchaser,Owner,or other Contractors or delays caused by suppliers or subcontractors of Siewert Equipment,etc. 10.COMPLIANCE WITH LAWS.Stewart Equipment shall comply with all applicable federal,state and local laws and regulations and shall obtain all temporary licenses and permits required for the prosecution of the work. Licenses and permits of a permanent nature shall be procured and paid for by the Purchaser. 11.DISPUTES.All disputes involving more than$15,000 shall be resolved by arbitration in accordance with the rules of the American Arbitration Association.The prevailing party shall recover all legal costs and attemey's fees incurred as a result.Nothing here shall limit any rights under construction lien laws. 12.INSURANCE.Insurance coverage in excess of Stewart Equipment's standard limits will be furnished when requested and required.No credit will be given or premium paid by Siewert Equipment for Insurance afforded by others. 13.INDEMNITY.The Parties hereto agree to indemnify each other from any and all liabilities,claims,expenses,tosses or damages,including attorneys'fees,which may arise In connection with the execution of the work herein specified and which are caused,in whole or in part by the negligent actor omission of the Indemnifying Parry. 14.OCCUPATIONAL SAFETY AND HEALTH.The parties hereto agree to notify each other Immediately upon becoming aware of an inspection under,or any alleged violation of,the Occupational Safety and Health Act relating in anyway to the projector project site. 15.ENTIRE AGREEMENT.This proposal,upon acceptance,shall constitute the entire agreement between the parties and supersedes any prior representations or understandings. 16.CHANGES.No change or modification of any of the terms and conditions stated herein shall be binding upon Siewert Equipment unless accepted bySfewort Equipment in writing.