408.2022 Authorizing Pitney Bowes Digital Mailing System Equipment Maintenance and Rental Agreement RESOLUTION AUTHORIZING PITNEY BOWES DIGITAL
MAILING SYSTEM EQUIPMENT MAINTENANCE AND
SUBSCRIPTION SOURCEWELL STATE AND
LOCAL TERM RENTAL AGREEMENT
RESOLUTION NO.: 408,2022
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Timothy McNulty
WHEREAS, by Resolution No.: 257, 2018, the Queensbury Town Board authorized
a Digital Mailing System Equipment Maintenance and Subscription Agreement with Pitney
Bowes for an amount not to exceed $705.13 monthly for 60 months (expiration date of
August 2023), and
WHEREAS, the Town Clerk has advised that there have been significant problems
with the current Pitney Bowes mailing system equipment requiring service and repairs but
after months of negotiation, Pitney Bowes has offered to replace the mailing system
equipment with a more advanced and capable system which system requires a renewal
agreement before the current Agreement's expiration date, and
WHEREAS, Pitney Bowes is a participating member of Sourcewell Contracting
and Pitney Bowes' proposed renewal Digital Mailing System Equipment Maintenance and
Subscription Agreement is a Sourcewell State and Local Term Rental Agreement,
Sourcewell Contract ID 4: 011322-PIT(Agreement), and
WHEREAS, the New York State Legislature adopted legislation allowing any
political subdivision in New York State to "piggyback"off an existing County/State Bid and
therefore in this instance, the Town of Queensbury wishes to "piggyback" with the
cooperative, municipal purchasing program Sourcewell Contracting for the Agreement,
and
WHEREAS,the Town Board wishes to authorize such Agreement,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Digital
Mailing System Equipment Maintenance and Subscription Sourcewell State & Local Term
Rental Agreement with Pitney Bowes (Agreement) for a prorated amount of $789.78
monthly for 69 months per Sourcewell Contract No.: 011322-PIT in substantially the form
presented at this meeting to be paid for from the appropriate account(s) as will be
determined by the Town Budget Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town
Supervisor to sign the Agreement substantially in the form presented at this meeting and/or
any other needed documentation and the Town Supervisor, Town Clerk and/or Town
Budget Officer to take such other and further actions as may be necessary to effectuate the
terms of this Resolution.
Duly adopted this 7 h day of November, 2022, by the following vote:
AYES Mr. Ferone, Mr. McNulty, Mr. Strough, Mr. Metivier, Mr. Freer
NOES None
ABSENT: None