4.07 4.7
AGREEMENTS\Conklmg Center Community Service Agreement 2023—3-20-2023
RESOLUTION AUTHORIZING AGREEMENT BETWEEN
TOWN OF QUEENSBURY AND THE CONKLING CENTER
RESOLUTION NO.: ,2023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to Town
residents to enter into community service Agreements with certain organizations for the provision of
community-based services and benefits and therefore wishes to contract with The Conkling Center to
support in part The Conkling Center's On The Go transportation program for senior community
members, and
WHEREAS, a proposed Agreement between the Town and The Conkling Center has been
presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Agreement between the
Town and The Conkling Center for the year 2023 with funding for the Agreement not exceeding the
sum of $12,000 and authorizes and directs the Town Supervisor to execute the Agreement in
substantially the form presented at this meeting, to be paid for from Community Services Account No.:
001-8989-4414.
Duly adopted this 20"'day of March, 2023,by the following vote:
AYES
NOES
ABSENT:
1
.023 AGREEMENTS 1 Conkiing Center
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
THE CONKLING CENTER
THIS AGREEMENT, trade as of the ls` day of January, 2023, by and between the TOWN
OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
the THE CONKLING CENTER, a non-profit agency organized and existing under the laws of the
State of.New York, with its principal place of business at 79 Warren Street, P. O_ Box 2088, Glens
Falls, New York, (hereinafter referred to as the "CONTRACTOR") in the manner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1 , Contractor agrees to furnish community services to the Town and its residents for the 2023 ,
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation of The Conkling Center's On The Go Transportation Program
2 . The Town agrees to pay Contractor the sum of $ l 2,000 in Full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: 2022 Annual Program Report and Financial Statements.
f
3 . The Contractor additionally agrees to fin-nish to the Town throughout the term of this
1 Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor- The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer or
employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous }written consent of the Town.
7, This Agreement may be terminated by either party upon thirty (30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town finds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8 . Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31 , 2023 .
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by
the parties and that it may not be changed orally.
IN WITNESS 'WHEREOF, the parties have signed this Agreement to be effective on
Z
f
the day and year first above written.
TOWN OF QUEENSBUR.Y THE CONKLING CENTER
BY: BY:
JOHN F. STROUGH, III JOAN K. TARANTINO
TOWN SUPERVISOR EXECUTIVE DIRECTOR.
DATE• DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 79 WARREN STREET
QUEENSBURY, NY 12804 P. O. BOX 2088
GLENS FALLS, NY 12801
3
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSSVRY, NY 12804
Phone: 518-761-8241 Fax: 518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area - for Accounting Use Only)
Department Town Board Exhibit A PO NO. IFAP ACCOUNrcooE 5 DISTRIBUTION
i4o00 o0
VENDOR NO.
C F
L The Conkting Center
A
1 79 Warren Street
x�
P_ Ct. Box 2088
A
N
T Glens Fafls, New York 12801
OUR CUSTOMER ACCOUNT NO. TOTAL $ 12,000 00
This Corm is to be used by: $ Vendors not furnishing their own ,pre-printed invoice form.
$ 0epartment Managars to ELvprove vendor invoices far paynTq0t.
DATE INVOICE Nt)MBER DESCRIPTION SAMOUNT DUE
Per Town Board Resolution No.: 2023 12.000100
TOTAL AMOUNT CFUE
$12,000 flfl
CLAWANT CERTIFICATION: I hereby certify that the products andlor services listed above have been fumished to the
Town, including all information and documents required by a Contract where applicable; that no portion has boon previously
paid or satisfied; that taxes from which the Town is exempt are not included; and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptrotlaes Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and ,procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts, where applicable. The Returned
services andlor materials, including at] required information and documents, Reason
have been fumished to the Town of Queensbury, and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Offlclal Comptroller
TOWN [7F QUEENSBURY compWBMgproWMIng reuchar,wW Mar 2002