4.07 4.7
FINANCIAL\2023Turchase—Trucks for Water-Wastewater—Fleet Auto Group-Sourcewell—Undesignated Fund Balance—6-19
RESOLUTION AUTHORIZING PURCHASE TRUCKS FOR TOWN
WATER/WASTEWATER DEPARTMENTS FROM NATIONAL AUTO
FLEET GROUP PER SOURCEWELL CONTRACT
RESOLUTION NO. , 2023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS,by Resolution No.: 136,2023,the Queensbury Town Board awarded bids for:
1. a 2023 RAM 2500 Tradesman Regular Cab Truck with a Fischer Plow for the
Water Department to the only and therefore lowest, responsible bidder, Maguire
Cars, LLC for an amount not to exceed $56,410.30, and
2. a 2023 RAM 2500 Tradesman Crew Truck with a Fischer Plow and lift gate for
the Wastewater Department to the lowest, responsible bidder, Maguire Cars, LLC
for an amount not to exceed $66,080.25, and
WHEREAS, the Town Water Superintendent/Wastewater Director has advised that RAM
Trucks has shut down orders for its 2023 2500 trucks and therefore, the Trucks authorized to be
purchased by Resolution No.: 136,2023 are not available and therefore has requested approval to
purchase two (2) Chevy Silverado 2500 HD 4" Trucks from National Auto Fleet Group (Fleet), a
participating member of Sourcewell Contracting, as set forth in Fleet's Quotes and as follows:
1. Quote ID424320 - 2024 Chevy Silverado 250OHD 4WD Reg Cab 142" Work Truck 8.2'
Bed - $48,664.96; and
2. Quote ID424321 - 2024 Chevy Silverado 250OHD 4WD Double Cab 149" Work Truck
6.9' Bed - $50,593.06;
per Sourcewell Contract 4091521-NA, and
WHEREAS, the New York State Legislature adopted legislation allowing any political
subdivision in New York State to "piggyback" off an existing County/State Bid and therefore in this
instance, the Town of Queensbury is "piggybacking" with the cooperative, municipal purchasing
program Fleet for the Trucks, and
WHEREAS, the Water Superintendent/Wastewater Director has requested authorization
to purchase needed ancillary equipment/accessories to make the Trucks Department ready as
follows:
1. For 2024 Chevy Silverado - Quote ID424320 —$7,000 —(includes 8' snow plow);
2. For 2024 Chevy Silverado — Quote ID424321 - $13,500 (includes lift gate and 8'
snow plow); and
WHEREAS,the Town Board wishes to authorize such purchases,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Town Water
Superintendent/Wastewater Director's purchase of two (2) Chevy Silverado 2500 HD 4" Trucks
from National Auto Fleet Group (Fleet) per Sourcewell Contract 4091521-NA as set forth in
Fleet's Quotes substantially in the form presented at this meeting and as follows:
1. Quote ID424320 - 2024 Chevy Silverado 2500HD 4WD Reg Cab 142" Work Truck 8.2'
Bed - $48,664.96; and
2. Quote ID424321 - 2024 Chevy Silverado 2500HD 4WD Double Cab 149" Work Truck
6.9' Bed - $50,593.06; and
2
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent/Wastewater Director to purchase needed ancillary equipment and accessories to
make the Trucks Department ready as follows:
1. For 2024 Chevy Silverado - Quote ID424320 —$7,000 —(includes 8' snow plow);
2. For 2024 Chevy Silverado — Quote ID424321 - $13,500 (includes lift gate and 8'
snow plow); and
BE IT FURTHER,
RESOLVED, that payment shall be made from:
1. $55,665 from the Water Department's Vehicles Account No.: 040-8340-2020; and
2. $64,094 from the Wastewater Department's Vehicles Account No.: 032-8120-
2020; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Transfer Station Supervisor and/or Town Budget Officer to take such other and further actions as may
be necessary to effectuate the terms of this Resolution.
Duly adopted this 19th day of June, 2023, by the following vote:
AYES
NOES
ABSENT:
3
•
National Auto Fleet Group
A DivIola,.at Chowoloc of Wocuanvllla
Zsze 490 Auta Concur Orion, Watsonville, CA 95076
(855J 289.6572•(831) 480-8497 Fax
Fleec?4NacionalAutoFIxxtGroup.nom
6/8/2023 Quote ID:24320
Order Cut Off Date:TBA
Ms Joanne Watkins
Town of Queensbury
742 Bay Rd
Queensbury,New York,12804
Dear Joanne Watkins,
National Auto Fleet Group is pleased to quote the following vehicle(s)for your consideration.
One(1)New/Unused(2024 Chevrolet Silverado 2500HD(CK20903)4WD Reg Cab 142"Work Truck 8.2'Box,Factory Order)and delivered
to your specified location,each for
One Unit(MSRP) One Unit Total%Savings Total Savings
Contract Price $50,565.00 $48,664.96 3.758% $1,900.04
Factory Order $0.00
Tax(0.0000%) $0.00
Tire fee $0.00
Total $48,664.96
-per the attached specifications.
This vehicle(s)is available under the Sourcewell Contract 091521-NAF.Please reference this Contract number on all purchase orders to National
Auto Fleet Group.Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration.Should you have any questions,please do not hesitate to call.
Sincerely,
Jesse Cooper Quoting Department
Account Manager Account Manager
Email:Fleet@NationalAutoFleetGroup.com Fleet@NationalAutoFleetGroup.com
Office:(855)289-6572 (855)289-6572
Fax:(831)480-8497
•
r-,
1`1 f
•
CHEYftOIEr !•• ' NISSANJ .ti' I `[1 `t-_i� �t'J��
�. TOYOTA
National Auto Fleet Group
A Olvlolon at Chavrolac al Wacaonvlllo
490 Auto Conte'. Drive, Watsonville, CA 95076
(855) 289.6572•(831) 480-8497 Fax
FleatnNationaIAutaFleetGroup.com
6/8/2023 Quote ID:24321
Order Cut Off Date:TBA
Ms Joanne Watkins
Town of Queensbury
742 Bay Rd
Queensbury,New York,12804
Dear Joanne Watkins,
National Auto Fleet Group is pleased to quote the following vehicle(s)for your consideration.
One(1)New/Unused(2024 Chevrolet Silverado 2500HD(CK20753)4WD Double Cab 149"Work Truck 6.9'Box,Factory Order)and
delivered to your specified location,each for
One Unit(NISRP) One Unit Total%Savings Total Savings
Contract Price $52,575.00 $50,593.06 3.770% $1,981.94
Factory Order $0.00
Tax(0.0000%) $0.00
Tire fee $0.00
Total $50,593.06
-per the attached specifications.
This vehicle(s)is available under the Sourcewell Contract 091521-NAF.Please reference this Contract number on all purchase orders to National
Auto Fleet Group.Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration.Should you have any questions,please do not hesitate to call.
Sincerely,
Jesse Cooper Quoting Department
Account Manager Account Manager
Email:Fleet@NationalAutoFleetGroup.com Fleet@NationalAutoFleetGroup.com
Office:(855)289-6572 (855)289-6572
Fax:(831)480-8497
�N155AN j a c*Sd=
tHT TOYOTA t j'
RESOLUTION AUTHORIZING AWARD OF BIDS FOR PURCHASE OF
TRUCKS FOR TOWN WATER AND WASTEWATER DEPARTMENTS
RESOLUTION NO.: 136,2023
INTRODUCED BY: Mr. Timothy McNulty
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, in accordance with Resolution No.: 86,2023, the Town of Queensbury's
Purchasing Agent provided specifications to the New York State Office of General Services
Procurement Program for a:
1. 2023 or newer 3/4 ton pick-up truck for the Water Department to replace a year 2013
vehicle with 114,000 miles on it(Town Asset No.: 9013); and a
2. 2023 or newer 3/4 ton pick-up truck for the Wastewater Department to replace a year
2013 vehicle with 117,000 miles on it(Town Asset No.: 9020); and
WHEREAS, on March 21 S`, 2023 the Purchasing Agent received bid information for the
Trucks from the New York State Pro Vehicle Market Place, and
WHEREAS, the Water Superintendent/Wastewater Director and Purchasing Agent
reviewed the bid information and have recommended that the Town Board authorize the bid
awards for a:
1. 2023 RAM 2500 Tradesman Regular Cab Truck with a Fischer Plow for the
Water Department to the only and therefore lowest, responsible bidder, Maguire
Cars, LLC for an amount not to exceed $56,410.30, and
2. 2023 RAM 2500 Tradesman Crew Truck with a Fischer Plow and lift gate for the
Wastewater Department to the lowest, responsible bidder, Maguire Cars, LLC for
an amount not to exceed$66,080.25, and
•
WHEREAS, the Water Superintendent/Wastewater has requested authorization to
purchase needed ancillary equipment to make each truck Department ready for a total amount not
to exceed $1,500 for each truck,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bids for a:
1. 2023 RAM 2500 Tradesman Regular Cab Truck with a Fischer Plow for the
Water Department to the only and therefore lowest, responsible bidder, Maguire
Cars, LLC for an amount not to exceed $56,410.30, and
2. 2023 RAM 2500 Tradesman Crew Truck with a Fischer Plow and lift gate for the
Wastewater Department to the lowest, responsible bidder, Maguire Cars, LLC for
an amount not to exceed $66,080.25, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent/Wastewater Director to purchase needed ancillary equipment to make each truck
Department ready for an additional amount not to exceed $1,500 for each truck, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchases shall be by a transfer of:
1. $57,911 from the Water Department's Undesignated, Unassigned Fund Balance
Account No.: 040-0000-0909 to Vehicles Account No.: 040-8340-2020; and
2. $67,581 from the Wastewater Department's Undesignated, Unassigned Fund
Balance Account No.: 032-0000-0909 to Vehicles Account No.: 032-8120-2020;
and
the Town Budget Officer shall amend the 2023 Town Budget, make any adjustments and/or
prepare any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to engage the services of auction company GovDeals to sell/dispose of the trucks being replaced in
the Water and Wastewater Departments identified as a:
1. Year 2013 vehicle with 114,000 miles on it(Town Asset No.: 9013); and a
2. Year 2013 vehicle with 117,000 miles on it(Town Asset No.: 9020);
and deposit any sales proceeds into the appropriate revenue account(s) in accordance with the
Queensbury Town Code and New York State Laws, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Water Superintendent/Wastewater Director, Purchasing Agent and/or Town Budget Officer to
take any and all actions necessary to effectuate the terms of this Resolution.
Duly adopted this 3rd day of April, 2023, by the following vote:
AYES : Mr. Ferone, Mr. McNulty, Mr. Strough, Mr. Metivier, Mr. Freer
NOES : None
ABSENT: None