190.2023 Authorizing Engagement of RTA Fleet Mgmt for Software RESOLUTION AUTHORIZING ENGAGEMENT OF SERVICES
OF RTA FLEET MANAGEMENT SOFTWARE FOR IMPLEMENTATION
OF FLEET MANAGEMENT SOFTWARE
RESOLUTION NO.: 190,2023
INTRODUCED BY: Mr. Timothy McNulty
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Anthony Metivier
WHEREAS, the Queensbury Town Board wishes to engage the services of a company for
implementation of software related to tracking and improving fleet maintenance in the Town, and
WHEREAS, the Town's Fleet's Manager has familiarity and experience working with RTA
Fleet Management Software (RTA) and has accordingly recommended the Town's use of RTA's
fleet management software services, and
WHEREAS, the Town Board therefore wishes to waive the Town Purchasing Policy's self-
imposed requirement for two written(2) quotes in this instance and authorize engagement of RTA,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above and in this circumstance, the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for
two (2)written quotes for purchases over$2,500, and
BE IT FURTHER,
RESOLVED, the Queensbury Town Board hereby authorizes and directs the engagement of
RTA Fleet Management Software (RTA) for fleet management software services in accordance with
RTA's 5/9/23 quote for the amount of$8,400 per year for one (1) year with payment(s) to be made
from Account No.: 004-1680-2032, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to amend
the 2023 Town Budget to transfer $8,400 from Highway Fund Unappropriated, Undesignated Fund
Balance Account No.: 004-0000-0909 to Account No.: 004-1680-2032 and take any and all other
necessary actions to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
such quote substantially in the form presented at this meeting and/or any other needed Agreement in
form acceptable to the Town Supervisor, Town Highway Superintendent, Town Fleet Manager and/or
Town Budget Officer and/or any other needed documentation and the Town Supervisor, Town
Highway Superintendent, Town Fleet Manager and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this 15t'day of May, 2023,by the following vote:
AYES Mr. Strough, Mr. Metivier, Mr. Freer, Mr. McNulty
NOES None
ABSENT: Mr. Ferone