4.04 4.4
SERVICESTT Male—Highway Garage Repairs-Design Bid and Construction Admin Phases—7-10-2023
RESOLUTION AUTHORIZING ENGAGEMENT OF C.T. MALE
ASSOCIATES FOR PROFESSIONAL ENGINEERING SERVICES
RELATED TO DESIGN, BID AND CONSTRUCTION ADMINISTRATION
PHASES OF HIGHWAY STORAGE GARAGE REPAIR PROJECT
RESOLUTION NO.: ,2023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 82,2016, the Queensbury Town Board authorized
establishment of the Highway Garage Capital Project and Highway Garage Capital Project Fund
4208 and engagement of C.T. Male Associates (C.T. Male) to evaluate the feasibility of the
construction of a new Town Highway Garage (Project) and by Resolution Nos: 336,2018 and
167,2019, the Town Board further authorized engagement of C.T. Male for services relating to the
Preliminary Design and Design, Bid and Construction Administration Phases of the Project, and
WHEREAS, the Town Board wishes to engage C.T. Male Associates for engineering services
relating to the Design, Bid and Construction Administration Phase Services for the repair and
replacement work associated with the recent vehicle impact damage to the Highway Garage Storage
facility structure and overhead door elements for a sum not to exceed $39,000 as delineated in C.T.
Male's letter dated June 23, 2023 and AIA G802 Amendment 02 Agreement, and
WHEREAS, in Section IV, Subsection(3)(C)(2)(f) of the Town Purchasing Procedures, upon
the Town Board considering the reasonableness of the fee, it may engage a particular professional
which was previously used with the Project without soliciting multiple vendors, and
WHEREAS, the Town Board wishes to accordingly engage the services of C.T. Male as
C.T. Male has previously provided professional services related to the Project, C.T. Male's June 23,
2023 letter and AIA G802 Amendment 02 Agreement are consistent with its existing provision of
services, and C.T. Male has the skill, expertise and an established familiarity with the Project
which may help the Project proceed in a more expedient and efficient manner,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above and in these circumstances, the Queensbury
Town Board hereby waives its requirement under the Town's Purchasing Policy for two (2) written
quotes and authorizes and directs engagement of C.T. Male for professional engineering services
related to the Design, Bid and Construction Administration Phase Services for the repair and
replacement work associated with the recent damage to the Highway Garage Storage facility structure
and overhead door elements for a sum not to exceed $39,000 as delineated in C.T. Male Associates'
June 23, 2023 letter and AIA G802 Amendment 02 Agreement, and
BE IT FURTHER,
RESOLVED, that expenses for this project shall be paid for from Highway Garage Capital
Project Fund 4208, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the AIA G802 Amendment 02 Agreement substantially in the form presented at this meeting
and/or any necessary documentation, and the Town Supervisor and/or Town Budget Officer to take all
action necessary to effectuate the terms of this Resolution.
Duly adopted this 10t'day of July, 2023,by the following vote:
AYES
NOES
ABSENT:
C .T . MALE ASSOCIATES
Engineering, Surveying, Architecture, Landscape Architecture & Geology, p.P.C•
50 Century Hill Drive, Latham, NY 121 10
518.786.7400 FAX 518.786,7299 rrrww.ctmale.com
June 23, 2023
The Honorable John Strough, Supervisor
Town of Queensbury
742 Say Road
Queensbury, NY 12804
Re: Proposal for Design, Bid and Construction Administration Phase Services
Town Highway Storage Garage - Repair of Damaged Building Elements
742 Bay Road. Queensbury, NY 12804
Supervisor Strough;
requested, C.T. Male Associates Engineering, Surveying, Architecture, Landscape
As Architecture & Geology. D.P.C. (C.T• Male Associates) is pleased to submit this proposal to
provide design, bid, and construction the repair and replacement work
ction phase services for
he recent vehicle impact damage to the facility structure and overhead door
associated with t
elements. Based he C.T. Male Associates two site visits on May 171h and May 23rd, 2023 and the
resulting report of our findings, damage i structural wall framing
s limited to exterior envelope,
and the overhead door & track. The town has indicated the amount of damage and related cost
would not allow for direct procurement of services from contractors, and that the general
municipal laws of the Town require the work to be bid out for construction. Based on our
understanding of the project, we propose to provide the following scope of services:
Scope of Services.- Desi Phase
1. Review existing shop drawings, submittals and product data of actual materials and
ared against C.T. Male Associates original design documents.
equipment installed as comp
2. Conduct one (1) site visit to field verify existing conditions and obtain rement as
measu
related to the repair and replacement of the
required to complete the design documents
existing garage elements and equipment,
3. Prepare plans, details, and specifications for the repair and replacement o€ the garage
elements and equipment. original manufacturers, suppliers and installers will be listed as
the basis of design in an effort to maintain in place warranties of existing systems.
4. Submit drawings and specifications to the Town in .pdf format for review at the 90% level of
completion.
nts from the Town, and submit Issued for Bid
5. Receive, review, and address any comme
drawings and specifications in .pdf format.
Civil Engineering a
Energy & Building n Systems Services •Services 0 Survey El servicesAces Land ' Architecture
ecincol Engineering
C .T. MALE ASSOCIATES
Supervisor Strough, Toeon of Queertsbury
June 23, 2023
Page - 2
Score of Services - Sid and Construction Phase
1. Attend one (1) pre-bid meeting with the Town and prospective bidders to review the scope
of the project.
2. Address questions received during the bid period and issue addenda as needed.
3. Review bids received and make a recommendation for award.
4. Prepare and submit issued for Construction drawings, specifications, and Statement of
Special Inspections.
Building Permit Application drawings, specifications and
5. Prepare and submit Issued for
is our understanding the Town will pay for any fees
Statement of Special Inspections. It
associated with the application.
6 Review Contractor Submittals and Shop drawings, including any proposed periods of shut
down or limited use if required.
7. Review Contractor applications for payment-
S. Review and respond to RFIs and prepare supplemental instructions as required.
9. Conduct three (3) site visits during construction to periodically review the progress.
10. Conduct one (1) site visit at final completion of the entire project.
11. Scope of services anticipates a 3 to 4 month construction window.
Assumptions erred Exclusions
1. This proposal assumes that we will have access to the building and site during our normal
business hours (7:30 AM to 4:30 PM Monday through Friday, excluding holidays), and that
the floor will be free of debris and accessible for observations and measurements at the time
of our site visit.
t included in the proposed scope of services, but can be
2. The following services are no
provided for an additional fee if requested:
a. Sampling or testing for lead-based paint, asbestos-containing materials, or any other
hazardous substances_
moval of existing finish materials to expose
b. Any further destructive testing or re
concealed or subsurface conditions.
c Analysis or designs associated with the repair, reinforcement, or replacement of any
other structural elements of the building outside the identified area of damage. This
proposal assumes that the repair and replacement work can be performed without
adversely affecting the existing building.
d. Preparation of site plan applications, or attendance at local planning board or other
municipal meetings_
e. Geotechnical and/ or subsurface investigations.
f. Any other services not specifically identified in the Scope o£ Services.
C .T. MALE ASSOCIATES
Supervisor Strough, Town of Queensbury
June 23. 2023
Page - 3
3. Except for the Building Permit Submission, all deliverables will be submitted in electronic
format. Printing charges will be limited to the Building Permit Submission, all other
printing if requested shall be an additional cost.
4. Any additional requested services beyond the proposed scope of work would be subject to
additional compensation.
5. Work shall be performed in accordance with the terms and conditions of the Original
Agreement with Between the Town of Queensbury and C.T. Male Associates Engineering,
Surveying, Architecture, Landscape Architecture & Geology, D.P.C, dated May 6, 2019.
Co iyensation
C.T_ Male Associates will provide the proposed scope of services for the following Lump Sum
fees, which includes reimbursable expenses:
Design Phase Services: $23,500.00
Bid and Construction Phase Services: 15 500.0GO
Total Proposed Fee: $3%000.00
If this proposal is acceptable to the Town please return the AIA G802 Amendment 02 attached
herein signed. if you have any questions or require additional information, please contact me at
(518) 786-7469 or via email at r
Respectfully,
C.T. MALE ASSOCIATES
g. Architecture, Landscape Architecture & Geology, D.P.C.
Engineering, Surveyin
ola R.A.
Managing Architect
Attachments:
AIA G802 - Amendment 02, June 23, 2023
C,T. Male Associates Report - Evaluation of Damage, June 5, 2023
-AI Document C802® 2017
Docu m --
Amendment to the Professional Services Agreement
AGREEMENT INFORMATION: AMENDMENT INFORMATION:
PROJECT: (name and address) Amendment Number: 002
Highway Vehicle Storage Garage Date: May 610, 2014
742 Bay Road, Queensbury, NY 12804 Date: June 23, 2023
OWNER: (name and address) ARCHITECT: (name and address)
Town of Queensbury C.T. Male Associates
742 Say Road 50 Century Hill Drive
Queensbury, NY 12804 Latham NY 12110
The Owner and Architect amend the Agreement as follows:
Additional Services to provide design, bid, and construction phase services for the repair and replacement work associated
Male Associates
with the recent vehicle impact damage to the facility structure and overhead door elements. Based on C.T.
two site visits on May 17th and May 23rd, 2023 and the resulting report of our findings, damage is limited to exterior
envelope, structural wall framing and the overhead oor & track.
n has indicated the amount of damage and
cost would of allow for direct procure dcontractors,l
procurement of services from �andthatthe general municipal laws of the Towned
require the work to be bid out for construction.
The Scope of Services under this amendment are further outlined under the attached "Proposal for Design. Bid and
Construction Administration Phase Services", dated June 23, 2023,
The Architect's compensation and schedule shall be adjusted as follows:
Compensation Adjustment:
Lump Sum Fees as Follows: $23,500.00
Design Phase Services.
Bid and Construction Phase Services: $15,500.00
Total Proposed Fee_ $394000,00
Schedule Adjustment:
No schedule has been identified at this time.
SIGNATURES:
C.T. Male Associates Town of Queensbury
ARCHITECT (Fi name) OWNER (Firm name)
SIGNATURE
Nicholas Lobosco, R.A.
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
6l23/2023 DATE
DATE
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AIA Document
the AIA Logo, and "AIA Contract Documents" are trademarks o;The American institutehts reservc�d. -The eof Archit rican Institute
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User Notes:
C .T . MALE ASSOCIATES
Engineering, Surveying, Architecture, Landscape Architecture & Geology [).P.C. ��-,1r4q
50 Century Hill Drive, Latham, NY 12110
518.786.7400 FAX 5l &786.7299 rnrww.ctmole.com
June 5, 2023
Mr_ Chuck Rice
Town of Queensbury
742 Say Road
Queensbury, NY 12804
ICE: Evaluation of Damage near overlead Door on Sou tix Wall
Tozvn of Queensbury High7uay Garage
C. T. Mule Associates Project No. 19.9249
Dear Mr. Rice,
As requested, C.T. Male Associates Engineering, Surveying, Architecture, Landscape
Architecture & Geology, D.P.C. (C.T Male Associates) conducted site visits on May 17
and May 23, 2023 to observe damage to the highway garage building near the south
overhead door. It is our understanding that the building was recently struck above this
door by a highway vehicle attempting to enter the building while the bed of the truck
was in the upright position, it is also our understanding that the wall was pushed
inward to a point where the door would not close, so the header was pulled outward so
that the door would close, but the door does not operate properly at this time.
The intent of our site visits was to observe and document the damage and to provide
the Town recommendations for repairs or next steps. Our May 171h site visit was
conducted prior to any selective removals, and during our visit guidance was given on
what to remove/ reveal for our return evaluation. Our May 23M site visit was
conducted after the interior liner was removed from the portion of the wall above and
adjacent to the overhead door, and additional soffit panels were removed from the west
end of the underside of the canopy. Observations made during our site visits are
presented below.
Most of the components of the canopy above the overhead door are damaged. This
includes soffit panels, trim, light gauge framing, roof panels, etc. However, the
structural steel beams that support the canopy, and which were visible, appear to be
undamaged.
• The metal siding on the wall above the overhead door is pushed inward and
damaged.
Civil Engineering • Environmental Services • Survey Services • Land Services • Architecture
Energy & Building Systems Services • Electrical Engineering
C .T . MALE ASSOCIATES
Evaluation of Dull+age at South C}verhead Door
Town of Qneenstxrrrvf Highway Garage
June S, 2023
Page 2
The metal trim on the header above the overhead door is damaged.
The end wall beam above the overhead door is pushed inward (does not appear to
be bent).
The horizontal wall girt above the overhead door is bent inward.
The vertical door jambs and building columns closest to the overhead door do not
appear to be damaged.
+ The rod that supports the tension springs above the overhead door is bent inward.
+ The hangers that support the motorized opener & center rail for the overhead door
appear to be pushed inward.
The top of the overhead door appears to be pushed inward.
Adjacent utilities including sprinkler piping, electrical/ data wiring and water lines
appear to be unaffected by the wall and door damage.
+ Adjacent insulation and vapor barrier materials while not damaged due to the
I were removed as part of our evaluation, and likely additional will be
removed during the repair/ replacement process.
Regarding the process for contracting the repair/ replacement efforts, it is our opinion
that, at a minimum, the damaged items listed above all need to be repaired or replaced
with new elements.
Based on what items were damaged, as well as the original construction type for the
structure, it is our opinion that the original overhead door vendor and the original pre-
engineered metal building (PEMB) manufacturer would likely be the most efficient
resource for repair and replacement.
The PEMB and to a lesser extent, the overhead door company, are recommended as the
best option based on a number of factors and considerations:
1. Each element carries a warranty that if altered or modified by another entity,
even a comparable or equal entity, you are likely to void the warranty of the
entire element.
C .T. MALE ASSOCIATES
Evaluation of Onitinge at Svrt01 Ouerdeail Dear
Fortin ofQueensbrery Htg7avayGarage
Jane S, 2023
Page 3
2, With the PEMB, because the manufacturer carries the engineered or stamped
design for the building, they will include their own inspection to verify the
extent of damage before they would re-engineered, repair or replace the
damaged components.
3. With the overhead door, a similar inspection would need to occur in order to
certify the original installation, the post repair condition, and final operating
function of the door, track, opener and other accessory elements.
4. While not necessarily proprietary elements, both the PEMB and overhead door
systems include profiles, components, colors and systems that would be difficult
to match with a comparable or equal product.
If the Town determines that, due to the extent of damage and potential repair cost, they
are required to bid the work, there are likely significant cost increases that will be
incurred. In addition to the fee for architectural/engineering design documents,
bidding & CA services, the bid documents will have to be prepared in such a manner
that it.
a. Does not exclude other manufacturers and installers from bidding the work,
b. Could require the potential for more elements to be removed and replaced that
would not otherwise be required if the original manufacturers were involved,
c. Possible premiums added to cover voided certifications and/ or warranties.
Photographs taken during our site visits and referenced in this letter are enclosed. If
you have any questions or require additional information or further assistance, please
contact Nick Lobosco or myself.
Sincerely,
C.T. MALE ASSOCIATES
Engineering, 5urveyuig, Architecture, Landscape Architecture & Geology. D.P.C.
_� Ni olas sco, R.A.
Chr' phr . Shaver; P.E, Project Manager
M aging Structural Engineer
Town of Queensbury Highway Garage
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