4.06 4.6
AGREEMENTSNorth Country Arts Center—Occupancy Tax—7-10-2023
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND NORTH COUNTRY ARTS CENTER
RESOLUTION NO. 12023
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 484,2007, the Queensbury Town Board provided for the
Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism
Promotion and Convention Development Agreement(Agreement) entered into between the Town and
Warren County, and
WHEREAS, the Agreement provides that specific expenditure of the funds provided under the
Agreement are subject to further Resolution of the Queensbury Town Board, and
WHEREAS, the Town Board wishes to provide funding to the North Country Arts Center in
the amount of $3,000 with occupancy tax revenues received from Warren County and accordingly
enter into a 2023 Agreement with the North Country Arts Center for the promotion of artists
exhibitions,performances and workshops to Town and area residents and visitors, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the 2023 Agreement
between the Town and the North Country Arts Center and authorizes and directs the Town Supervisor
to execute the Agreement substantially in the form presented at this meeting, with funding not to
exceed $3,000 and to be provided by occupancy tax revenues the Town receives from Warren County,
to be paid for from Account No.: 050-6410-4412, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all
actions necessary to amend the Town Budget and increase appropriations and revenues as necessary as
follows:
• Revenue Acct No. —050-0000-51113 Occupancy Tax Revenue $3,000;
• Expense Acct. No. —050-6410-4412 Use of Occupancy Tax $3,000;
and
RESOLVED, that such Agreement is expressly contingent upon confirmation by the Town
that unallocated occupancy tax funds are available from Warren County.
Duly adopted this 10t'day of July, 2023,by the following vote:
AYES
NOES
ABSENT:
AGREEMENTSlNorth Country Arts Center 2023
LOCAL TOURISM PROMOTION AND {CONVENTION
DEVELOPMENT AGREEMENT
This Agreement is made as of the Vt day of January, 2023 by and between the Town of
Queensbury, a municipal corporation with its principal place of business located at 742 Bay
Road, Queensbury, New York 12804 (hereinafter referred to as "Municipality") and the North
Country Arts Center (DBA) North Country Arts, with a principal place of business Located at
71 Lawrence Street, Suite 120, Glens Falls, New York 12801 (hereinafter referred to as
"Contractor").
WITNESSETH
WHEREAS, the Municipality has received from Warren County certain funding derived
from revenues received by the County as a result of the imposition of the Occupancy Tax
authorized by act of the New York State Legislature (Chapter 422 of the Laws of 2003 ),
hereinafter "Occupancy Tax Funds," and
WHEREAS, Municipality has agreed to expend the Occupancy Tax Funds for tourism
promotion and tourist and convention development and, more specifically, to enhance the
general economy of the Municipality through the promotion of tourist activities, conventions,
trade shows, special events and other directly related and supported activities for such purposes,
and
WHEREAS, the Contractor is ( l ) ready, willing and able to provide services and/or
materials consistent with the terms upon which the Municipality must expend the funds and as
more specifically described in the attachment annexed hereto as Schedule A and (2) possesses or
can make available all necessary qualified personnel, licenses, facilities and expertise to carry
out the terms of this Agreement;
NOW, THEREFORE, in consideration of the promises, responsibilities, and covenants
herein, the Municipality and the Contractor agree as follows:
1 . Services/ Materials
The Contractor shall provide services and/or materials as more specifically
described in the attachment annexed hereto as Schedule "A". /Contractor — Please affach a detailed
description of serviceslmaterials to he provided, flee costs and the period for performance of services or supply of
marerials.J
2. Contract Sutra
A. For the Services performed and/or materials furnished under this
agreement the Contractor shall be paid the sum o C $3,000. The Contractor shall not be entitled to
out-of-pocket expenses. Contractor shall not be entitled to partial payment for services rendered
or materials furnished at the end of end of each thirty (30) day period as work proceeds.
B. Payment of amounts owed by the Municipality by virtue of this contract
shall be as set forth above for all services to be performed and all out-of-pocket expenses
incurred by reason of this Agreement. There shall be no other amounts due and payable by the
Municipality regardless of costs or expenses of the Contractor except for additional services
requested by the Municipality which are beyond the Scope of Services and those services
customarily performed as a part thereof.
3 . Payment
A_ In order to receive payment under this Contract, the Contractor shall
furnish:
i) a completed and fully executed Agreement;
an invoice or other statement identifying and itemizing the services
rendered or materials furnished and charges for the same and if the
contract includes or requires payment for services at an hourly rate,
that rate shall be specified for each person charged for and
employed in the performance of the contract,
iii) such other documents as are required by the standard billing
procedures of Municipality,
iv) a detailed description of how the funds will be used, as well as
statistical information describing how the Town's financial
investment impacted the program ' s success, including attendance
figures, demographics, etc.,
v) in the event that Contractor uses subcontractors or material
supplier in connection with the services and or materials furnished
under this agreement, the Contractor shall obtain from any
subcontractors or material suppliers the same documentation
required of herein above of Contractor and submit the same to the
Municipality to support Contractor's claim for payment,
vi) the Contractor shall promote the Municipality in whatever media
in which they spend the Town's contribution including, but not
limited to, the Town's logo being incorporated into written
advertising materials, brochures, radio and/or television ads, etc.
B. Payment shall be made thirty (30) days from;
i) the furnishing of all materials and completion of required work, or
ii) receipt of all documentation required by this section, whichever
date is later.
4. Term
The initial term of this Agreement shall commence upon execution of this
Agreement and terminate when the services have been completed or the material furnished as
provided for in Schedule "A" or December 31 , 2023 , whichever date is sooner. On December
3l , 2023 , in the event that there are any services or materials to be provided under this
Agreement that the contractor has not provided, all work and services shall immediately cease
unless continuation after December 31 , 2023 is specifically authorized by Resolution of the
Governing Board of Municipality.
This Agreement may be terminated at any time upon mutual written consent of
the Municipality and Contractor.
The Municipality may terminate this Agreement immediately upon written notice
of termination to the Contractor, if the Contractor fails to comply with the terms and conditions
of this Agreement and/or any laws, rules, regulations, policies or procedures affecting this
Agreement_
Written notice of termination, where required, shall be sent by personal
messenger service or by certified mail, return receipt requested. The termination shall be
effective in accordance with the terms of the notice. Upon receipt of the notice of termination,
the Contractor agrees to cancel, prior to the effective date of any prospective termination, as
many outstanding obligations as possible, and agrees not to incur any new obligations at the
receipt of the notice without approval by the Municipality. In no event shall the Municipality be
liable for expenses or obligations arising from programs or other expenditures made pursuant to
the terms of this Agreement after the termination date.
S _ Reports to be Filed Concerning Funds and Expenditures
At the end of the contract term or at the end of each calendar year, whichever
occurs first, the Contractor shall file with the Municipality a report which shall include:
i) the number of persons served by the services or materials provided
by Contractor pursuant to this Agreement,
ii) an outline of plans for continuing the activity or project, and
iii) any and all other reasonable information that the Municipality may
deem necessary by further Resolution adopted by the Board.
6 . Records/Audits
The Contractor shall establish and maintain complete and accurate books, records,
documents, accounts and other evidence directly pertinent to performance under this Agreement
(herein collectively "the Records") in accordance with the following requirements:
i) the Records must be kept for the balance of the calendar year in
which they were made and for six (6) additional years thereafter,
and
ii) the Municipality Chief Executive Officer, the Chairman of the
Warren County Board of Supervisors, the Tourism Committee of
the Warren County Board of Supervisors, the Warren County
Administrator of Fiscal Services, the County and Municipality
Attorney, or any other person or entity authorized to conduct an
examination, as well as the Municipality governing board and the
Warren County Board of Supervisors, shall have access to the
Records during normal business hours at an office of the
Contractor, or, if no such office is available, at a mutually
agreeable and reasonable venue within the Municipality, for the
term specified above for the purposes of inspection, auditing and
copying. The Municipality shall take reasonable steps to protect
from public disclosure any of the records which are exempt from
disclosure under §87 of the Public Officers Law (the "Statute")
provided that;
a) the Contractor shall timely inform an appropriate
Municipality official, in writing, that said records
should not be disclosed; and
b) said records shall be sufficiently identified and
designation of said records as exempt under the
statute is reasonable. Nothing contained herein
shall diminish, or in any way adversely affect, the
Municipality's or County of 'Warren's right to
discovery in any pending or future litigation.
7. Indemnification
The Contractor shall defend, indemnify and hold harmless the Municipality and
its officers and employees from claims, notices of claims, suits, actions, damages and costs of
every kind and nature, including but not limited to reasonable attorney' s fees, arising out of
activities funded or otherwise carried out pursuant to the terms of this Agreement.
8 . Nature of Agreement/Indel2endent Contractor
This Agreement is a funding agreement. This Agreement is not intended to
create, nor shall it be construed as creating, a joint venture or partnership. The Contractor is an
independent contractor and may neither hold itself out nor claim to be an officer, employee or
subdivision of the Municipality, nor mare any claim, demand or application to or for any right,
based on any different status.
9. .Discrimination Prohibited
The services to be furnished and rendered under this Agreement by the Contractor
shall be available to any and all residents of Warren County without regard to race, color, creed,
sex, religion, national or ethical origin, handicap or source of payment; and under no
circumstances shall a resident's financial ability to pay for the services be provided be
considered, unless such consideration is allowed by State and/or Federal law, rule or regulation.
10. Non-Discrimination and Employment
The Contractor shall not discriminate against any employee or applicant for
employment because of race, creed, color, sex, national origin, age, disability or marital status.
Further, the Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed,
color, disability, sex or national origin (i) discriminate in the hiring against any citizen who is
qualified and available to perform work; or (ii) discriminate against or intimidate any employee
hired for the performance of work funded by this Agreement.
it . No Partisan Political Activity
Funds provided pursuant to this Agreement shall not be used for any partisan
political activity, or for activities that may influence legislation or the election or defeat of any
candidate for public office.
12. Non-Assignment/No Sub-Recipients
This Agreement may not be assigned by the Contractor or its right, title or interest
therein assigned, transferred, conveyed, sublet or otherwise disposed of without the previous
consent, in writing, of the Municipality, and any attempts to assign the contract without the
Municipality's written consent are null and void, except that contracts entered in to by the
Contractor with third parties for commodities and/or services that are part of the services to be
performed as identified in Schedule "A" attached hereto shall not be deemed prohibited by this
clause.
13 . 'Workers' Corn ensationlDisabilit
This Agreement shall be void and of no effect unless throughout the life of the
Agreement, the Contractor shall secure compensation insurance and disability insurance for the
benefit of such employees engaged under this Agreement as are by law required to be insured by
provisions of the Workers' Compensation Law and New York State Disability Law. Proof of
compensation and disability insurance shall be in the form(s) approved by the 'Workers '
Compensation Board.
14. Set-Off Rights
The Municipality shall have all of its common law, equitable and statutory rights
of set-off. These rights shall include, but not be limited to, the Municipality's option to withhold
for the purposes of set-off any monies due the Contractor under this Agreement up to the
amounts due and owing to the Contractor with regard to this Agreement, any other Agreement
with any Municipality department or agency, including any contract for a term commencing
prior to the term of this Agreement, plus any amounts due and owing to the Municipality for any
other reason, including, without limitation, tax delinquencies, fee delinquencies or monetary
penalties relative thereto.
15, Executory Clause
The Municipality shall have no liability under this Agreement to the Contractor or
to anyone else beyond the funds appropriated and available for this Agreement.
16. International Boycott
In accordance with §220-f of the Labor Law, if this contract exceeds $5,000, the
Contractor agrees, as a material condition of the contract, that neither the Contractor nor any
substantially owned or affiliated person, firm, partnership or corporation, has participated, is
participating, or shall participate in an International boycott in violation of the federal Export
Administration Act of 1979, or regulations thereunder. If such Contractor, or any of the
aforesaid affiliates of Contractor, is convicted, or is otherwise found to have violated said laws or
regulations upon the final determination of the United States Commerce ,Department or any other
appropriate agency of the United States subsequent to the Agreement' s execution, such contract,
amendment or modification thereto shall be rendered forfeit and. void. The Contractor shall so
notify the Municipality Manager within five (5 ) business days of such conviction, determination
or disposition of appeal.
17. Compliance with Law
The Contractor warrants, covenants and represents that;
i) it is aware of and familiar with the provisions of General
Municipal Law §801 , 803 and 805-A, and of the Code of Ethics of
Warren Municipality,
ii) at no time during the term of this Agreement shall it knowingly
permit or allow performance of its services for the Contractor
under this Agreement to involve any violation of said statutory
provisions or of the Code of Ethics, and
iii) it shall fully comply with all other general and special laws and
regulations of the State of New York, as well as with all local laws
and resolutions of the Municipality, applicable to the services to be
performed by the Contractor under this Agreement.
18 . Disputes
Disputes involving this Agreement, including the breach or alleged breach
thereof, may not be submitted to binding arbitration, but must, instead, be heard in a court of
competent jurisdiction within the State of New York.
19. Amendment
This Agreement may not be amended, modified or renewed except
by written agreement signed by the Municipality and the Contractor.
20. Severability
If any terra or provision of this agreement or the application thereof to any person
or circumstance shall to any extent be held invalid or unenforceable, the remainder of this
agreement or the application of such term or provision to persons or circumstances other than
those as to which it is held invalid or unenforceable, shall not be affected thereby and every other
term and provision of this agreement shall be valid and be enforced to the fullest extent permitted
by law.
21 . Entire Agreement
This Agreement is the entire agreement between the parties and it shall be
construed in accordance with the laws of the State of New York.
Approved as to farm: TOWN OF QUEENSBURY
By:
.IOHN F. STROUGH, III, Town Supervisor
Town Counsel
Date:
NORTH COUNTRY ARTS CENTER
(DBA) NORTH COUNTRY ARTS
By:
Jacguiline Touba, Ph.D., Treasurer of
Board of Directors
Date:
STATE OF NEW YORK )
ss.:
COUNTY OF WARREN )
On the day ol' July, in the year 2023 , before me, the undersigned, a Notary Public in and For said
state, personally appeared JOHN F. STROUGH, III personally known to me or proved to me on the basis
of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity, and that by his signature on the
instrument, the individual, or person upon behalf of which the individual acted. executed the instrument.
Notary Public
STATE OF NEW YORK )
ss.:
COUNTY OF WARREN )
On the day of in the year 2023 , before me, the undersigned, a Notary Public in and for
said state, personally appeared JACQUILINE TOUBA personally known to me or proved to me on the
basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to nne that he/she executed the same in his/her capacity, and that by his/her signature on the
instrument, the individual, or person upon behalf of which the individual acted, executed the instrument.
Notary Public
SCHED ULE A
Contractor to attach a detailed description of servicesIMaterials to Ge provided, the costs rend
the period for performance of services or supply of materials.
S
2023 APPLICATION
2023 REQUEST FOR TOWN OF QUEENSBURY
OCCUPANCY TAX or COMMUNITY FUNDS
?rote: Compietion of the application does not guarantee occupancy tax distribution
OCCUPANCY TAX; Allocation must be in accord with Warren County's Local Law No . 4
of 2003 and amended by Local Law No. 10 of 2006, which states, in part, under
Section 16 , Disposition of Revenues: "_..allocated only for tourism promotion and
tourist and convention development...to enhance the general economy of the County
of Warren , and its city, towns and vitlages through the promotion of tourist activities ,
conventions , trade shows , special events and other directly-related and supported
activities_ " See also: Schedule A SPENDfNG GUIDELINES
The money allocated will bring, about an opportunity that will :
1 . Bring about an increase in visitations to Queensbury, which might not have,
occurred otherwise.
2 . Enhance the visitors' experience in a way that will helps assure :
a . An increase in the likelihood of return visits.
b . Wilt have a cumulative effect of producing other visitations.
Incidental justification : The enhanced experience will offer benefits to our local
residents .
COMMUNITY FUNDING : Funding that would be related to the community and not
necessarily related to tourism
Please complete the following :
1 . Name of organization : North Country Arts Center AKA: North Country Arts
2 , Organization 's Address : Suite 120 , 71 Lawrence St. , Glens Falls , NY 12801
3 . Contact names and information : Jacquiline Touba , Ph . D. Treasurer, Board of
Directors, _ 518- 798-8909
4 . Describe your organization : North Country Arts is a non -profit cultural
organization established in 1971 to ,provide opportunities , encouragement and
to promote artists in the North Country of New York. It is a volunteer
membership organization for artists, artisans and anyone interested in the arts _
It accomplishes this mission by providing exhibitions and sales of their work at
two galleries , one at the Glens Fails City Hall and the other at the main NCA
gallery in the Shirt Factory„ as welt as at other exhibitions in other galleries in
the region and to provide other artistic opportunities . The organization has
averaged around 150 plus members over the years, with half coming from the
Town of Queensbury and surrounds. The organization promotes the artists
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exhibitions by advertising on i✓acebook, Instagram , the NCA website, on other
social media , in print media , with an annual rack card which is distributed
around the region, exhibition post cards and thanks to the Town of Queensbury
though the NCA Arts Guide which will market the Town and its artistic
community thought NY State. See the NCA Website at
www. northcountryarts. org.
S . What is the amount you are requesting? $3020
6. Describe your event: In 2022 , NCA undertook a new project which was to
create a guide to the arts in Queensbury and Warren County in order to
promote the rich artistic diversity of the arts that has contributed to the
economic development of the region. Thanks to the support of the Town of
Queensbury this publication will be an important marketing toot by informing,
those interested in the arts outside of this region what is available in the North
Country as a place to visit. The design and printing has been completed _ The
next phase of sending the Arts Guide to the following organizations out of the
area in New York State especially the capital region and south to NYC is this
years project : To Chambers of Commerce, County Tourism Bureaus and Tourist
Information Centers, Art Museums and Galleries, University Art Schools . The
project wilt include sending them to seven districts of the i Love NY Economic
districts. Hudson Valley, The Catskills, Central NY, Capital Region /Saratoga., and
The Adirondacks, . The project will entail the following: Creating the lists with
addresses and preparing labels, and preparing the mailing to these places
around the state. Some of the Guides will be distributed to tourist centers in
this regions , such as Saratoga and lake George. A follow-up mailing will also be
done with the atready ,printed rack card of the organization 's activities.
7. Date (s ) of the above: June to Mid October 2023 during Tourist Season
8 . Estimated number of persons served for this event: Since 1000 Guides are
printed , estimating at (east 3 people will see the guide that would reach at
Least 3000 people interested in the arts.
9 . Describe how your event fulfills the following requirement: Your organization 's
request must be expended for promotion of the Town of Queensbury, be it
tourist activities, conventions, trade shows, special events and other directly
related and supported activities. Promotion or promoting is defined as furthering the
growth of, establishment of, sales, and /or contributing to the growth , enlargement, or
prosperity of and/or to forward or to encourage or to advance_
The Arts Guide will introduce many people interested in the Arts outside our
region to the Arts available in our region . Since this is a marketing toot directly
targeting people interested in cultural tourism it is wit/ be introducing the
Town of Queensbury and Warren County to a whole new populations that may
never have heard of the multitude of activities in the region even if they have
2
heard of Lake George. We hope this marketing too( will bring new audiences
to our area to contribute to the prosperity of the region .
10, Do you have empirical data that supports your request? Like number of nights
generated and/or potential economic impact of the event? If so please
describe;
Since the marketing campaign is happening this year we do not have data yet.
11 . Does your organization receive financial support (occupancy tax or otherwise )
from the county or any other municipality? Is so, please describe. We are not
receiving support for this project from any other municipality. However,
we are planning to apply to the City of Glens Falls, for a totally different
project that would occur at the NCA Gallery in Glens Falls.
12 . "Specific to the funds you are requesting, please detail below how this money
will be spent:
'Note 7 : You will be reimbursed based on actual expenses and based on the receipts you
submit_ You wilt only receive that amount approved by the Town Board.
"Note 2 : If the occupancy tazfcommunity funding you are requesting will be spent on the
purchase of promotion products, like media ads, coffee mugs, handouts, etc, , those products
must include the Town 's logo. TV or radio advertising would have to include recognition of the
Town of Queensbury. SEE TOWN LOGO:
The Town of Queensbury Logo and a full page about the Town of Queensbury is
on the first page of the ARTS GUIDE that we are sending to chambers of
commerce, art museums and art galleries, arts councils, universities, in five I
Love NY districts_ The funds will be used to create the lists, labels, materials
and postage to enable this direct mailing to occur.
13 . if applicable, explain how you have used the town 's occupancy tax/community
funding distribution(s) in the past 5 years:
in 2022 the Town of Queensbury supported in part the creation of the North
Country Arts Art Guide. The Town paid $4400 toward the Design and Printing of
the Guide_ The cost of designing and printing 1000 copies of the guide was
$8100 . The remainder of the cost was contributed by the participants of the
Guide and North Country Arts .
Please attach your organization 's budget to this worksheet.
Submit application and accompanying documents to Town of Queensbury
Supervisor's Office, Attention to Victoria La Marque, 742 Bay Road, Queensbury,
NY 12804
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Table 1
Morth Country Arts 2023 Project
Budget
EXPENSES -
1000 Self Seal Bubble, Mailers j $325.00 —
1000 41/4 x 9/12 Rack Card 11 S25U.o0
Envelop
Return Address Stickers ; $90.00
1 indesia S30.00
Address Labels S75 00
Postage for Art Guide & Rack $1850.00
Cart!
Zabel Preparation $400.00
Reasearching Names & S1400.00
Addresses of
Chambers of
Cornmerce,Tourist Offices, Art
Museums & Galleries,
University Art Schools, Arts
Councils in Five ;
Development Areas of NYS-
Hudson Valley, Catskills,
CentralNY,Capitsl/Saratoga,
Adlrondacks
TOTAL $4420.00
INCOME
North Country Arts S1400.00
Memberships
Request from Occupancy Tax $3020,00
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