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AGREEMENTSTamily YMCA of Glens Falls Area—Community Funds—7-10-2023
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND FAMILY YMCA OF THE GLENS FALLS AREA
RESOLUTION NO. ,2023
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to enter into an agreement with the Family
YMCA of the Glens Falls Area to support the YMCA's provision of its Summer Day Camp
experience, Camp Foothills,to underprivileged children living in the Queensbury area, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and the Family YMCA of the Glens Falls Area to support the YMCA's provision of its
Summer Day Camp experience, Camp Foothills, to underprivileged children, with funding for the
Agreement not exceeding the sum of $7,000 and authorizes and directs the Town Supervisor to
execute the Agreement in substantially the form presented at this meeting, with funding to be paid for
from Community Services Account No.: 001-8989-4414.
Duly adopted this 10"'day of July, 2023,by the following vote:
AYES
NOES
ABSENT:
ANNUAL AGREEMENT5120231Family YMCA of Glens Falls
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND FAMILY YMCA OF THE GLENS FALLS AREA
THIS AGREEMENT, made as of the 1 " day of January, 2023 by and between the TOWN
OF QUEENSBUR.Y, Warren County, New York, (hereinafter referred to as the "TOWN") and
the FAMILY YMCA. OF THE GLENS FALLS AREA, a non-profit agency organized and
existing, under the laws of the State of New York, with its principal place of business at 600 Glen
Street, Glens Fails, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1 . Contractor agrees to furnish community services to the Town and its residents for the 2023
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation of its NYS Department of Health licensed summer day camp
program at the YMCA for children ages 3- 14. Boys and girls will enjoy arts
and crafts, games, sport, swim lessons, recreational swim, fitness programs,
field trips and more, with the goal of introducing healthy habits for a
lifetime.
2_ The Town agrees to pay Contractor the sum of $7,000 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A._ 100 % upon submission of a Town Voucher (see Exhibit A to this .Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Torun shall require submission of the following supporting
information or documents: Year 2023 Program Brochure, Literature, or Newsletters.
3 . The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. it is understood and agreed that the relationship of the Contractor to the Torun shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer or
employee of the Town.
S . The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shalt neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty (30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
S. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31 , 2023.
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9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by
the parties and that it may not be changed orally.
IN WIVYNESS WHEREOF, the parties hereto have signed this Agreement to be
effective on the day and year first above written.
TOWN OF QUEENSBURY FAMILY YMCA OF THE
GLENS FALLS AREA.
BY: BY:
JOHN F. STROUGH, III LAUREN CYGAN
TOWN SUPERVISOR EXECUTIVE DIRECTOR
DATE: DATE-
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 600 GLEN STREET
QUEENSBURY, NY 12804 GLENS FALLS, NY 12801
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BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY. NY 12804
Phone: 518-761-8201 Fax: 518-745-4445
NYS Sales Tax Exemption 1 4-6002 39 3 fro not write in this area - for Accounting Use Only)
Department Town Board EXHIBIT A Po No_ IrnP ACCOUNT CODE s DISTRtOUTJON
7,000 00
VENDOR ND.
C
L Family YMCA of Glens Falls Area
A
600 Glen Street
M
A Glens Falls, NY 12801
N
T
OUR CUSTOMER ACCOUNT NO,
TOTALFI$ ::::7,00000
This form is to be used by: $ vendors not furnishing their own pre-printed rnvotca form.
$ Department Managers to approve vendor invoices far payment.
DATE INVOICE NUMBER DESCRIPTION S AMOUNT DUE
Per Town Board Resolution No.: _, 2023 7,000 00
TOTAL AMOUNT DUE
$7,000 00
CLAIMANT CERTIFICATION- I hereby certify that the products and/or services listed above have been furnished to the
Town, including all information and documents required by a Contract where applicable; that no portion has been previously
paid or satisfied; that taxes from which the Town is exempt are not included; and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies wikh the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts, where applicable. The Returned
services andior materials, including all required information and documents, Reason
have been furnished to the Town of Queensbury, and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Jun 27, 2023 official Comptroller
if
TOWN OF CIUEENSBtJ camptrollar�gproU)illing vuvcner.wb3 Mar 20e2