4.11 4.11
FINANCIAU2023\PURCHASE—Emergency—Generator Rental From MRPS and Purchase From Allstate Power-Meadowbrook Sewer TransferFund Balance—8-7
RESOLUTION AUTHORIZING AND RATIFYING EMERGENCY
WASTEWATER SYSTEM GENERATOR RENTAL AND REPAIRS FOR
MEADOWBROOK ROAD SEWER PUMP STATION
RESOLUTION NO.: 92023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury's Wastewater Director advised that on or about July
14th, 2023, the emergency generator for the Town's Meadowbrook Road Sewer Pump Station began
to smoke and therefore he engaged MRPS Genset Rental for its United generator rental on an
emergency basis for public health and safety reasons in accordance with New York State Award
423182, Group 472007, Contract 4PS69121 as set forth in United Rentals Rental and Service
Agreement 4222239837 dated 07/19/23 in the estimated total amount of$10,089.65 in substantially
the form presented at this meeting, such rental to continue until such time that the emergency generator
repairs may be made, and
WHEREAS, the Wastewater Director has obtained Quote 4602865 dated 7/28/2023 for the
needed emergency generator repairs from Allstate Power Systems, LLC in the amount of$18,800 in
substantially the form presented at this meeting, and
WHEREAS, the Wastewater Director has requested authorization for additional
expenditures in an amount not to exceed $2,500 for miscellaneous items including electrician and
crane rental costs, and
WHEREAS, the Town Board hereby determines that generator rental and repairs constitute an
emergency procurement needed to best serve the Town's residents and to protect public health and
safety as such rental was needed to be completed immediately as the Town cannot operate for long
without a backup in order to avoid an overflowing pump station and possible environmental
catastrophe and these critical rental services and repairs will provide for the continued safe and healthy
operation of the Town's sewer system, and
WHEREAS, the Town Board therefore wishes to waive the Town Purchasing Policy's self-
imposed requirement for two written(2) quotes for the generator repairs in this instance, and
WHEREAS, such generator rental and repairs are authorized in accordance with General
Municipal Law §103,
NOW, THEREFORE, BE IT
RESOLVED, due to the emergency nature of the generator rental services and repairs and the
reasons outlined above and in this circumstance, the Queensbury Town Board hereby waives its
requirement under the Town's Purchasing Policy for two (2)written quotes for purchases over$2,500,
and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes, confirms and ratifies the Town Wastewater
Director's engagement of MRPS Genset Rental for rental of its United generator in accordance with
New York State Award 423182, Group 472007, Contract 4PS69121 as set forth in United Rentals
Rental and Service Agreement 4222239837 dated 07/19/23 in the estimated total amount of
$10,089.65 substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes, directs and ratifies the Wastewater
Director's engagement of Allstate Power Systems, LLC for the needed emergency generator repairs in
the amount of$18,800 in accordance with Quote 4602865 dated 7/28/2023 substantially in the form
presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs additional expenditures
in an amount not to exceed $2,500 for miscellaneous items relating to this generator project
including electrician and crane rental costs, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment in a total amount not
to exceed$31,390 shall be made from Misc. Contractual Account No.: 032-8120-4400, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to amend
the Town Budget to transfer $31,390 from Fund Balance Account No.: 032-0000-0909 to Misc.
Contractual Account No.: 032-8120-4400 and take all necessary actions to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the directs the Town Supervisor and/or
Wastewater Director to execute any needed documentation and the Town Supervisor, Wastewater
Director and/or Budget Officer to take such other and further actions as may be necessary to effectuate
the terms of this Resolution.
Duly adopted this 7t'day of August, 2023,by the following vote:
AYES
NOES
ABSENT:
®United Rentals. III1IIIIIIIIIIIIIIIIIIIII1IIIIIIIIIIM RENTAL
AND SERVICE
POWER&HVAC
NT
aura 192
# 222239837
e ALLTAN CIA
BEACON FALLS CT 06403-1059
203-BBB-5440
v Cue tomes # 3040590
3-BIB-509 FAX Date : 07/19/23
9 Rental Out : 07/19/23 02:00 PM
WATER PLANT Scheduled In : 00/1E/23 02:00 PM
s 101 MEADOWBROOK RD UR Job Lac : 101 MEADOW BROOK RD,
OR Job # : 2
tl3 QUEENSBURY NY 12804 Customer Job ID:
A P.O. # : 20230198
Ordered By : CHRIS HARRINGTON
h Office: 518-793-8866 Reserved By : ATLANTE ESPOSITO
Salesperson : ATLANTE ESPOSITO
QUEENSBURY WATER DEPARTMENT g
823 CORINTH RD This is not an invoice
QUEENSBURY NY 12804-8325 Please do not pay from this document
I
RENTAL ITEMS:Qty Equipment Description Minimum Day Week 4 Week Estimated at.
1 10919007 GENERATOR 300-399 KVA TIER 4 1,641.00 2,051.00 5,641.00 5,641.00
Make: CUn4INS Model: C275D2RE
Serial: 0190512611 Meter out: 5298.90
RATES ARE BASED ON SINGLE SHIFT OPERATIONS UNLESS OTHERWISE STATED
♦.u.auur.a a ra a w..u.****** u.,u usu u..,rr,..uu a uu,
SINGLE SHIFT . 8 HRS/DAY. 90 FIRS/WEEK. 160 HRS/4 WEEKS (28 DAYS)
DOUBLE SHIFT - 16 HRS/DAY, 80 HRS/WEEK, 320 HRS/4 WEEKS I2a DAYS)
TRIPLE SHIFT - UNLIMITED USAGE
,u.,a,„*****,*uua+u»r.,+,rr.,,rr rr v,.,r r**u u,.,.r u,ue,a.
DOUBLE SHIFT RATE WILL EQUAL SINGLE SHIFT RATE TIMES 1.5
TRIPLE SHIFT RATE WILL EQUAL SINGLE SHIFT RATE TIMES 2.0
«,.,,a*9****...,u«.......rr....r.,,,..«....r«..«.....,....«
GENERATOR WILL HE DELIVERED FULL OF FUEL. CUSTOMER IS RESPONSIBLE
FOR FUELING. IF NOT RETURNED FULL, A REFUELING CHARGE WILL APPLY.
9 0 VOLT
15 2 1/7662 CABLE 4/0 AWG 400 AMP 50' CAM 27.00 34.00 92.00 1,380.00
5 2 1/5970 CABLE TAIL 4/0 MCAM BARE END 6.00 8,00 22.00 110.00
Rental Subtotal: 7.131.00
SALES/MISCELLANEOUS ITEMS: Price Unit of Measure Extended Amt.
Qty Item
1 ENVIRONMENTAL SERVIC¢ CHARGE
(ENV/MCII 99.000 EACH 99,00
1 DELIVERY CHARGE
095.000 EACH 895.00
895.000 EACH 895.00
1 PICKUP CHARGE
Sales/Mist Subtotal: 1,809.00
Agreement subtotal: 9,02C.00
Rental Protection: 1,069.65
Estimated Total: 10,089.65
COMMENTS/NOTES:
CONTACT: CHRIS HAPRINGTON
NEW YORK AWARD tl 23182, GROUP A 72007
CONTRACT # PS69121 EQUIPMENT RENTAL CONTINUED
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CUSTOMERSIGNATURE DATE CUSTOMER NAME%LATE➢ Lend
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®cE &HVAC Rentals. NIINIIVININININNINVIINI1IIIVIVNII1 RENAGREEMENT�CE
POWER 2 HVAC
SIASCR aA
zao`ACDN -544S Cr OHOJ-1054 # 222239837
203-eta-snf FAX Customer # : 3840590
m Agreement Date : 07/19/23
WATER PLANT Rental Out : 07/19/23 02:00 PM
+a 101 MEADOWBROOK RD Scheduled In : 09/16/23 02:00 PM
VI DR Cob Los 301 MEADOW BROOK RD,
QUEENSBURY NY 12804 UR Job # : 2
Ocustomer Job ID:
P.O. # : 20230198
b Office: 518-793-8866 Ordere By CHRIS HARRINGTON
Reservedd By : ATLANTE ESPOSITO
Salesperson : ATLANTE ESPOSITO
QUEENSBURY WATER DEPARTMENT .
823 CORINTH RD
QUEENSBURY NY 12804-8325 This is not an invoice
Please do not pay from this document.
CIO' NOT:S: .. ms.aaa.—. v
A CLEANING CHARGE WILL APPLY TO EQUIPMENT RETURNED WITH EXCESSIVE
DIRT, CONCRETE, AND/OR PAINT. CUSTOMER IS RESPONSIBLE FOR ALL
DAMAGE INCLUDING TIRES. THERE WILL BE AN ADDITIONAL CHARGE POR
MISSING KEYS. A REFUELING SERVICE CHARGE WILL 3E APPLIEED TO
ALL UNITS NOT RETURNED FULL OF FUEL
SEE BELOW FOR EXPLANATION OF REFUELING SERVICE CHARGE
CUSTOMER HAS RECEIVED THE MANUFACTURER'S TABULATED DATA
FOR SHORING EQUIPMENT RECEIVED
Page: 2
Allstate Power Systems, LLC. Quote
2 Evergreen Road
Troy, NY I218O Date fI Repair Order
7/28/2023 602865
Name /Address Ship To
Queensbury Water Plant Queensbury Water Plant
Chris Harrington Mike Trombley
823 Corinth Road 823 Corinth Road
Queensbury, NY 12804 Queensbury,NY 12804
Oty Item Description Amount
RE:Pumping Station Generator
40 Labor Reg Labor
1 MXBE250MA4 230KW Mai generator 3.800.00
rell
I Freight Freight charges UPS 14,500.00
500.00
This estimate includes all parts and labor necessary to remove and replace alternator assembly.
Replacement alternator will be a Marelli and all necessary fabrication will be performed.
(Estimate on delivery of altemator two weeks.)
Note customer will supply means of method to lift and remove old alternator lift and install
new alternator. With excavator.
(Kohler alternator assembly new 48.675.00 or just rotor assembly 25,750.00)
Subtotal $lasoouo
Sales Tax (7.0%) soma
Total $18,800.00
Signature