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BIDS\AWARD Bid—Foster Ave.Area Water Main Replacement Project&Create Cap Proj #196— 12-3-12
RESOLUTION AUTHORIZING ESTABLISHMENT OF CAPITAL
PROJECT FUND #196 AND AWARD OF BID TO CUTTING EDGE
GROUP FOR WATER MAIN REPLACEMENT PROJECT IN VICINITY
OF EVERTS AVENUE, FOSTER AVENUE AND COUNTRY CLUB ROAD
RESOLUTION NO.: , 2012
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 255, 2012 the Queensbury Town Board authorized the
replacement of water mains in the vicinity of Everts Avenue, Foster Avenue and Country Club
Road, (hereinafter referred to as the"Project"), and
WHEREAS, C.T. Male Associates, P.C., prepared bid documents and specifications to
advertise for bids for the Project improvements, an advertisement for bids was published, and bids were
received, and
WHEREAS, on November 71i' 2012, all received bids were opened, and
WHEREAS, C.T. Male Associates, P.C., Town Water Superintendent, Civil Engineer and
Purchasing Agent have recommended that the Town Board award the bid to the lowest
responsible bidder, Cutting Edge Group, for an amount not to exceed $1,867,360.50, and
WHEREAS, the Town Board accordingly wishes to establish a Capital Project Fund
related to the Project, and
WHEREAS, the Water Superintendent has advised the Town Board that there are times
when Change Orders may become necessary for such Contract and has requested that the Town
Board also authorize him to approve and sign certain Change Orders up to a 5% contingency for
Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the "Water Main Replacement Capital Project Fund 4196," which Fund will
establish funding for expenses associated with the replacement of water mains in the vicinity of
Everts Avenue, Foster Avenue and Country Club Road, (Project), and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for such Project
from the lowest responsible bidder, Cutting Edge Group, for an amount not to exceed
$1,867,360.50, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement between the Town and Cutting Edge Group in form acceptable to
the Town Supervisor, Water Superintendent, Civil Engineer, Town Budget Officer and/or Town
Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to
approve and sign Change Orders pertaining to the Contract up to a 5% contingency or in the total
amount not exceeding $93,368.03 that he deems necessary or appropriate, and
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BE IT FURTHER,
RESOLVED, that the Town Board hereby establishes initial appropriations and estimated
revenues for Capital Project Fund 9196 in the amount of$1,960,728.53, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for this
Project shall be by appropriation of undesignated, unappropriated Fund Balance in Water Fund
940 in the amount of$1,960,730 and a transfer of this amount from Water Fund 940 to Capital
Fund 9196, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs the Town
Budget Officer to take all action necessary to establish the following accounts for such
appropriations and revenues as necessary:
• Increase Appropriation 040-9950-9030 Transfer to Capital Project by $1,960,730;
• Increase Revenue 196-0000-55031 Interfund Revenue by $1,960,730;
• Increase Appropriation 196-8320-2899 Capital Construction by $1,960,730; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2012 Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
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BE IT FURTHER,
RESOLVED, that upon completion of work and/or any necessary Change Order(s), the
Town Board further authorizes payment for these services, and
BE IT FURTHER,
RESOLVED, that upon completion of this project the Town Board authorizes and directs
the Town Budget Officer to close Capital Project Fund #196 and to return any and all
unexpended balances from this project to Water Fund 940, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Water Superintendent, Civil Engineer and/or Budget Officer to take such other and
further actions as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 3rd day of December, 2012, by the following vote:
AYES
NOES
ABSENT:
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