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4.01 4.1 FINANCIAL\2023\lncrease CHIPS Funds Reimbursement-Bituminous Concrete Paving Materials—Peckham—9-11 RESOLUTION AUTHORIZING INCREASE IN AMOUNT OF HIGHWAY DEPARTMENT'S PURCHASE OF BITUMINOUS CONCRETE/PAVING MATERIALS FROM PECKHAM COMPANIES RESOLUTION NO.: 92023 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 185,2023, Queensbury Town Board approved and authorized the Town Highway Superintendent's purchase of bituminous concrete/paving materials from Peckham Companies (Peckham) up to a total purchase amount of$742,362.88, such amount to be reimbursed to the Town by New York State Department of Transportation (DOT) Consolidated Local Street and Highway Improvement Program(CHIPS) funds, and WHEREAS, by letter dated July 10, 2023, DOT advised the Highway Superintendent that the amount of the Town's CHIPS funds will be increased by $57,820.03 and accordingly the Highway Superintendent has requested authorization to increase the total purchase amount of bituminous concrete/paving materials to be purchased from Peckham by this amount for a total of$800,183.03, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes the Town Highway Superintendent's purchase of bituminous concrete/paving materials from Peckham by the additional sum of $57,820.03, up to a total purchase amount of $800,183.03, as delineated in the preambles of this Resolution, to be paid for from Chips Capital Construction, Account No.: 004-5112- 2899, and BE IT FURTHER RESOLVED, that the Town Board further authorizes and directs Town Budget Officer to increase revenues in Chips Revenue Account No.: 004-0000-53501 by $57.820.03, increase Chips Capital Construction Account No.: 004-5112-2899 by $57,820.03, amend the Town Budget, make any adjustments, budget amendments, transfers and/or prepare any documentation necessary to effectuate payment to Peckham, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Highway Superintendent and/or Budget Officer to take all such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 11t'day of September, 2023,by the following vote: AYES NOES ABSENT: NEW YORW, Department of KATHY HOCHUL STATE OF Governor T OPPORTUNITY. Transportation MARIE THERESE DOMINGUEZ Commissioner July 10,2023 DAVE QUELL HIGHWAY SUPERINTENDENT TOWN OF QUEENSBURY 742 BAY RD QUEENSBURY NY 12804 Dear Mr. Quell: The next quarterly SFY 2023-24 CHIPS, PAVE-NY. EWR and POP reimbursements are scheduled to be made on September 19, 2023. Requests for the September payments must be for expenditures made on or after March 19. 2022 (April 1, 2022 for POP) through August 08, 2023. Refer to the Program Guidelines on the CHIPS website (www.dot.ny.gov/programs/chips) regarding eligible project activities and program requirements. The Town of Queensbury has the following funding amounts available for te September payments. Program Total Balance 23-24 Apportionment Balance Cumulative Rollover Balance CHIPS $495,473.23 5495,473.23 $0.00 PAVE NY $116,829.15 $116,829.15 $0.00 EWR $96,410.34 $96,410.34 $0.00 POP' $91,470.31 $77,886.10 513,584.21 The instructions for applying for the September 19,2023 reimbursements are located on the back of this letter and on the CHIPS website. The New York State Department of Transportation (NYSDOT) Regional Office must receive all program payment submission items no later than August 11,2023.Please sign the certification on each page of the reimbursement request forms and keep a copy of the completed forms for your files. Your NYSDOT municipal code for entry on the forms is 170697. Municipalities may mail or e-mail their Documentation Checklists, reimbursement request forms, and supporting documentation to their NYSDOT Region. Guidance for e-mail submissions may be obtained on the CHIPS website. Contact information: Valerie Deane NYSDOT Regional CHIPS Representative New York State Department of Transportation 50 Wolf Road,Suite 150 Albany, NY 12232 dot sm.r01.CHIPS©dot.ny.gov RECEIVED If you have any questions,please contact Valerie Deane at 518-417-6589. RECEIVE D Town of Queensbury Respectfully/� yours. sirloin (/u'b>f✓'J Dawn Arnold Acting Director. Local Programs Bureau Highway Department t As of January 1,2023,micgsurfacing;paver placed surface treatment:single course surface treatment involving alp seals or oil and stone;or double course surface treatment involving chip seals or oil and stone are not eligible project activities for the Pave our Potholes POP program. 50 Wolf Road Albany.NY 12232 I yew;dot ny.9ov RESOLUTION AUTHORIZING HIGHWAY DEPARTMENT'S PURCHASE OF BITUMINOUS CONCRETE/PAVING MATERIALS FROM PECKHAM COMPANIES RESOLUTION NO.: 185,2023 INTRODUCED BY: Mr.Timothy McNulty WHO MOVED ITS ADOPTION SECONDED BY: Mr.Anthony Metivier WHEREAS, the New York State Legislature adopted legislation allowing any political subdivision in New York State to"piggyback"off an existing County Bid, and WHEREAS, the Town of Queensbury's Highway Superintendent has requested Town Board approval to purchase bituminous concrete/paving materials from Peckham Companies (Peckham) by the Town "piggybacking" with Warren County in accordance with Warren County Bid #WC 12-23 Bituminous Concrete as set forth in the Warren County Bid Tabulation Sheets dated March 16, 2023 presented at this meeting, and WHEREAS,the Town will adhere to all New York State Law bidding requirements, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes the Town Highway Superintendent's purchase of bituminous concrete/paving materials from Peckham by the Town "piggybacking" with Warren County in accordance with Warren County Bid #WC 12-23 Bituminous Concrete as set forth in the Warren County Bid Tabulation Sheets dated March 16, 2023 presented at this meeting up to a total purchase amount of$742,362.88, to be paid for from Chips Capital Construction, Account No.: 004-5112-2899, and BE IT FURTHER RESOLVED, that the Town Board further authorizes and directs Town Budget Officer to increase revenues in Chips Revenue Account No.: 004-0000-53501 by $292,363, increase Chips Capital Construction Account No.: 004-5112-2899 by $292,363, amend the Town Budget, make any adjustments, budget amendments, transfers and/or prepare any documentation necessary to effectuate payment to Peckham, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Highway Superintendent and/or Budget Officer to take all such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 151 day of May, 2023, by the following vote: AYES : Mr. Strough, Mr. Metivier, Mr. Freer, Mr. McNulty NOES . None ABSENT: Mr. Ferone