12-04-2012 Recreation Commission
omw Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 P.M.
DECEMBER 4, 2012
1. ROLL CALL
2. APPROVAL OF MINUTES— November 13, 2012
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
c) 2013 Commission Meeting Dates
d) Employee Roster
4. UNFINISHED BUSINESS
a) Jenkinsville Maintenance Building—Update, Director
b) Supervisor/Commission Meeting Report—Chairman/Vice Chairman
c) Rush Pond Bike Trail—Update, Director
d) 2013 Budget Adopted - Discussion
5. NEW BUSINESS
a) 2013 Park Improvement Projects—Discussion
b) 2012 Department Accomplishments
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE. Meeting to be he/dot 7.•00 p.m.in the Queenshury Town Office Building—Supervisors Conference Room.
Queensbury Recreation Commission
Queensbury, NY
Minutes of the November 13, 2012 regular meeting of the Recreation Commission of the Town of Queensbury held at
the Town of Queensbury Supervisor's Conference Room
Chairperson White called the meeting to order at 7:01 pm
Roll Call:
• Present— Fusco, Goralski, Hewlett, Matthews, Mott, Switzer, White
• Excused-
• Staff—Director Steve Lovering,Assistant Director Lori O'Shaughnessy, Program Coordinator Jen Baertschi,
Aquatics Coordinator Gary Crossman
• Guests—None
Approval of Minutes:
It was moved by Commissioner Mott, seconded by Commissioner Goralski, to approve the minutes from the October 2,
2012 meeting. All members present approved.
Communications and Remarks from Visitors: (see file for copies)
• Monthly Correspondence
• Series of a-mails between Director Lovering and Officer Geisler regarding damage estimates at West End
Park
• Two Resolutions authorizing intermunicipal agreement with Warren County and Town of Queensbury
concerning development of Rush Pond Way
• Correspondence between Director Lovering and Henry Hess regarding dog parks
• Newspaper article concerning teen charged in stolen van case
• Letter with pictures from Girl Scout Troop 3392 thanking Lori and Steve for use of Gurney Lane Park
during off hours
• Letter and poem written by Shirley Berger showing appreciation for Hovey Pond Park
• Budget Control Report as of 11/06/2012 reviewed and discussed
• Meeting Schedule for 2013 distributed-will need to be redistributed due to wrong dates
Unfinished Business
• Update on proposed new Jenkinsville Maintenance Building— (see file for Construction Observation Report)
construction is progressing well and on schedule. Weekly construction meetings are held each Tuesday and
administered by Ethan Hall. Anticipated this project can be completed in about 10 days
• Update on Gurney Lane Pool repairs—engineering services have been approved and Chazen Companies has
completed review of current conditions and has drafted a set of possible design plans with a set of
corresponding project specifications. The goal is to begin bidding in early February (see file). Discussion on
penalty clause tied to completion date.
• Draft of recommendation to update local law#5-1996 regarding increase of recreation fee and instituting a
commercial fee (see file for draft)
New Business
• Town Board resolution along with supporting documentation, approving the purchase of a 29 acre
parcel that is contiguous to Gurney Lane for a purchase price of$9,275.79
Committee Reports
• Budget Review
• Safe and Quality Cycling—Commissioner Mott and Director Lovering reviewed meeting with Lake George Land
Conservancy to discuss possible trail sites
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
Additional Information and/or reports(see file for complete report)
• Glen Lake Boat Launch improvements
• New sign at entrance to Meadowbrook Nature Preserve
• New Gurney Lane Pavilion location
• Revenue Comparison data from 2007 thru 2012 along with assessment data comparisons from 2005 thru 2012
• Department News and Note for November 2012 regarding financials, programs, personnel, and parks
• Distributed Map of Recreation properties
Adjournment—a motion was made by Commissioner Hewlett, seconded by Commissioner Goralski, to adjourn the
meeting at 8:10 pm. All members present approved.
Respectfully submitted Approved by
Joseph Fusco,Secretary Lisa Marie White, Chairperson
11/21/2012 11:48 ITOWN OF QUEENSBURY LPG 1
stevel YEAR-TO-DATE BUDGET REPORT lglytdbud
SML - PARKS & RECREATION
FOR 2012 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 -500 385,500 376,981.50 .00 8,518.50 97.8%
0017020 1020 OVERTIME 150 500 650 463.73 .00 186.27 71.3%
0017020 4010 OFFICE SUPPLIES 750 500 1,250 1,082.70 .00 167.30 86.6%
0017020 4030 POSTAGE 3,200 -274 2,926 2,028.59 .00 897.88 69.3%
0017020 4090 TRAINING EDUCATION SU 500 -26 474 473.53 .00 .00 100.0%
0017020 4120 PRINTING 4,000 -203 3,797 3,771.55 .00 25.84 99.3%
0017020 4400 MISCELLANEOUS CONTRAC 8,000 203 8,203 8,202.61 .00 .00 100.0%
0017020 4446 SAFETY TRAINING MATER 200 -200 0 .00 .00 .00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 1,200.00 .00 .00 100.0%
GRAND TOTAL 404,000 0 404,000 394,204.21 .00 9,795.79 97.6%
** END OF REPORT - Generated by Steve Lovering **
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11/21/2012 11:52 ITOWN OF QUEENSBURY JPG 1
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2012 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 206,550 -30,100 176,450 145,117.80 .00 31,332.20 82.2%
0017110 1020 OVERTIME 1,000 100 1,100 1,085.04 .00 14.96 98.6%
0017110 2060 TOOLS 500 0 S00 500.00 .00 .00 100.0%
0017110 2070 PARK EQUIPMENT 2,000 -1,750 250 207.76 .00 42.24 83.1%
0017110 2080 POOL EQUIPMENT 2,000 -525 1,475 1,471.75 .00 3.25 99.8%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 568.90 .00 931.10 37.9%
0017110 4110 VEHICLE REPAIR MAINTE 4,000 -750 3,250 2,680.04 .00 569.96 82.5%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,567.20 .00 182.80 89.6%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 1,350.65 .00 449.35 75.0%
0017110 4271 WATER TREATMENT CHEMI 6,800 1,000 7,800 7,800.00 .00 .00 100.0%
0017110 4300 ELECTRICITY 13,500 0 13,500 11,251.18 .00 2,248.82 83.3%
0017110 4400 MISCELLANEOUS CONTRAC 23,500 17,494 40,994 38,117.19 .00 2,876.31 93.0%
0017110 4410 FUEL FOR VEHICLES 14,500 0 14,500 14,500.00 .00 .00 100.0%
0017110 4418 BUS TRANSPORTATION 1,200 -1,000 200 .00 .00 200.00 .0%
0017110 4500 HEATING FUEL 3,500 0 3,500 3,500.00 .00 .00 100.0%
0017110 4800 EQUIP REPAIRS SERV SU 4,100 2,000 6,100 5,830.27 .00 269.73 95.6%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 389.49 .00 410.51 48.7%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 3,938.17 .00 261.83 93.8%
0017110 4824 RECREATION PROGRAMS 42,000 17,250 59,250 57,282.17 1,680.00 287.83 99.5%
0017110 4991 LEASE RENTAL LAND 2,000 1,400 3,400 3,400.00 .00 .00 100.0%
GRAND TOTAL 337,200 5,119 342,319 300,557.61 1,680.00 40,080.89 88.3%
** END OF REPORT - Generated by Steve Lovering **
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