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2023 ORGANIZATIONAUGlens Falls Area Youth Center—From Community Funds—11-6-2023
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND GLENS FALLS AREA YOUTH CENTER
RESOLUTION NO.: ,2023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to Town
residents to enter into community service agreements with certain organizations for the provision of
community-based services and benefits and therefore wishes to contract with the Glens Falls Area
Youth Center for the provision of such services including career counseling and dinners to
economically disadvantaged youths residing in the Town and surrounding area, and
WHEREAS, a proposed agreement between the Town and the Glens Falls Area Youth Center
has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Agreement between the
Town and the Glens Falls Area Youth Center for the year 2023 with funding for the Agreement not
exceeding the sum of $12,000 and authorizes and directs the Town Supervisor to execute the
Agreement in substantially the form presented at this meeting, to be paid for from Community Services
Account No.: 001-8989-4414.
Duly adopted this 6"'day of November, 2023,by the following vote:
AYES
NOES
ABSENT:
2023 AGREEMENTS\Glens Falls Area Youth Center
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
GLENS FALLS AREA YOUTH CENTER
THIS AGREEMENT,made as of the 1st day of January,2023,by and between the TOWN
OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
the GLENS FALLS AREA YOUTH CENTER,a non-profit agency organized and existing under
the laws of the State of New York,with its principal place of business at 60 Montcalm Street,P. O.
Box 469, Glens Falls,New York,(hereinafter referred to as the "CONTRACTOR")in the manner
following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:__
1. Contractor agrees to furnish community services to the Town and its residents for the 2023
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation and maintenance of facilities and recreation, education and life
skills activities for Queensbury adolescents.
2. The Town agrees to pay Contractor the sum of$12,000 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: 2022 Annual Program Report and Financial Statements.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all fmancial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer or
employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty(30)days'notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and fmal accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph,this Agreement expires
on December 31,2023.
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9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by _
the parties and that it may not be changed orally.
IN WITNESS WHEREOF,the parties have signed this Agreement to be effective on
the day and year first above written.
TOWN OF QUEENSBURY GLENS FALLS AREA
YOUTH CENTER
BY: BY:
JOHN F.STROUGH,III -• MOLLY CONGDON-HUNSDON
TOWN SUPERVISOR EXECUTIVE DIRECTOR
DATE: ,2023 DATE: ,2023
MAILING ADDRESS: MAILING ADDRESS: -
742 BAY ROAD 60 MONTCALM STREET
QUEENSBURY,NY 12804 P.O.BOX 469
GLENS FALLS,NY 12801
3
r ,
EXHI eIT A
I BILLING VOUCHER
1 Submitted to:
i
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board PO NO. MP ACCOUNT CODE SDISTRIBUTION
i 12,000 00
IVENDOR NO.
C r 1
Glens Falls Area Youth Center
A
I 60 Montcalm Street ++'
I I
M
A P.O. Box 469
N
T L Glens Falls, New York" 12801 -
i J
OUR CUSTOMER ACCOUNT NO. TOTAL $ 12,000 00
This form Is to be used by: $Vendors not furnishing their own pre-printed Invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION SAMOUNTDUE
Per Town Board Resolution No.: ,2023 12,000 00
I
TOTAL AMOUNT DUE
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been fumished to the
Town,Including all Information and documents required by a Contract where applicable;that no portion has been previously $12,000 00
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Date: A r 22, 2022 Authorized Due Dote
p Official Comptroller
TOWN OF QUEENSBURY complralledgprolbrwngvouchar.wb3 Mar25O2