4.13 REVISED y a
4.13
FINANCIAL 12023\Purchase—Grave Guardian—Monument Cleaning Repairs-Waive 2 Quotes Per Purchasing Policy-Paid by Cemetery Commission—11-6
RESOLUTION AUTHORIZING CLEANING AND REPAIR OF CERTAIN-
MONUMENTS AT SUNNYSIDE CEMETERY BY GRAVE GUARDIAN
AND ACCEPTANCE OF FUNDS FROM CEMETERY COMMISSION
RESOLUTION NO.: ,2023
INTRODUCED BY:-
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Cemetery Superintendent wishes to arrange for the cleaning and repair of
certain monuments at the Sunnyside Cemetery in Queensbury (work) and sought quotes for such
work, but has advised that she only received one quote from Grave Guardian, and therefore has
requested that the Town Board waive the Town Purchasing Policy's self-imposed requirement for
two written(2)quotes in this instance and authorize the needed work,and
WHEREAS,the Town Cemetery Commission has offered to fund such work, and
WHEREAS, the Town Board wishes to waive the Town Purchasing Policy's self-imposed
requirement for two written(2)quotes,authorize the needed work and accept such funds,
NOW,THEREFORE,BE IT
RESOLVED, that for the reason outlined above and in this circumstance, the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for
two(2)written quotes for purchases over$2,500,and
BE IT FURTHER,
RESOLVED, that the Town Board further approves and authorizes the Cemetery
Superintendent's engagement of Grave Guardian for the cleaning and repair of certain monuments
at the Sunnyside Cemetery for an amount not to exceed $13,250 as set forth in Grave Guardian's
Quote #1001 dated November 7, 2023 substantially in the form presented at this meeting,
contingent upon Grave Guardian providing the Town with satisfactory proof of insurance prior to
commencing such work, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the acceptance of payment from the
Town Cemetery Commission to fund such work in the amount of$13,250,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget by:
• Increasing Appropriation—Misc. Contractual—002-8810-4400 by$13,250;
• Increasing Revenue—Misc.Revenue—002-0000-52770 by$13,250; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign any needed documentation and the Town Supervisor, Cemetery Superintendent and/or Budget
Officer to take all such other and further actions as may be necessary to effectuate the terms of this
- Resolution.
Duly adopted this 6th day of November, 2023,by the following vote:
AYES :
NOES :
ABSENT:
/
Grave Guardian LLC
173 Lamplighter Acres
Fort Edward,NY 12828 US
maynard@graveguardian.net
https://graveguardian.net
QUOTE
ADDRESS QUOTE 1001
Town of Queensbury DATE 11/07/2023
742 Bay Rd.
Queensbury,NY 12804
r 77 -.x....7 ,pT. - , } afC3 � •'-T - � G Fr-r P .Hs `�6°� laR rn 7r
r .r
'1r . ' DESCRIPTION n ' il � �` -1QTY ATE . MOUNTf
Stone Conservation SUNN-0010 Sybell Tubbs,GS Tablet 1 350.00 350.00T
Service -
Stone Conservation SUNN-0013AMary Brayton,GS Tablet 1 350.00 350.00T
Service
Stone Conservation SUNN-0013B John Brayton,GS Tablet 1 350.00 350.00T
Service ,
Stone Conservation SUNN-0022 Morrell Baker,GS Tablet 1 350.00 350.00T
Service
Stone Conservation SUNN-0004 Catharine Glencorse Johnston,GS Tablet - 1 450.00. 450.00T
Service
Stone Conservation SUNN-0008 Stephen Vaughn,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0011 Ansel Winchip,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0007 Mary Fuller,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0016 John Simpson,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN.0001 Sarah Curtis,Tablet in Base 1 450.00 450.00T
Service
Stone Conservation SUNN-0002 MaryAnn Cronkhite,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0003 BetseyAustin,Tablet in Base 1 300.00 300.00T
Service
Stone Conservation SUNN-0012 Daniel Sweet,Die on Base 1 450.00 450.00T
Service
Stone Conservation SUNN-0014 Deborah Brown,GS Tablet 1 350.00 350.00T
Service
Stone Conservation SUNN-0015 John Brown,GS Tablet 1 300.00 300.00T
Service
Stone Conservation SUNN-0021 Betsey Baker,Tablet in Base 1 350.00 350.00T
Service
Page 1 of 3
Stone Conservation SUNN-0028 James Vaughn,GS Tablet 1 350.00 . 350.00T
Service
Stone Conservation SUNN-0029 Stephen Vaughn,GS Tablet 1 350.00 350.00T
Service
Stone Conservation SUNN-0036 Allen Andrews,GS Tablet - 1 350.00 350.00T
Service
Stone Conservation SUNN-0009 Hannah Lane,GS Tablet 1 350.00 350.00T
Service
Stone Conservation SUNN-0018Alonzo Griffin,GS Tablet 1 350.00 350.00T
Service
Stone Conservation SUNN-0023 Unknown,Tablet in Base 1 400.00 400.00T
Service
Stone Conservation SUNN-0032 Unknown,GS Tablet 1 400.00 400.00T
Service
Stone Conservation SUNN-0017 Frances Smith,Tablet in Base 1 350.00 350.00T
Service -
Stone Conservation SUNN-0019 Ebenezer Bates,Tablet in Base - 1 350.00 350.00T
Service
Stone Conservation SUNN-0020 Eunice Ray,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0025 Sherman Dickinson,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0026 Unknown,Tablet in Base - 1 350.00 350.00T
Service
Stone Conservation SUNN-0027 Margaret Groerk,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0030 Mate Washburn,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0031 Unknown,Tablet in Base 1 400.00 400.00T
Service
Stone Conservation SUNN-0033 Unknown,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0034 Irena Allen,Tablet in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0006 Unknown,Tablet(s)in Base 1 350.00 350.00T
Service
Stone Conservation SUNN-0005 Unknown,Tablet in Base 1 300.00 300.00T
Service
Stone Conservation SUNN-0024Anna Groerk,Tablet in Base 1 300.00 300.00T
Service
Stone Conservation SUNN-0035 Unknown,Tablet in Base 1 400.00 400.00T
Service
Grave Guardian reserves the right to substitute repairs on unlisted stones for SUBTOTAL 13,250.00
those that cannot be repaired.
TAX 0.00
Customer is TAX EMEMPT -
Page 2 of 3
TOTAL $13,250.00
Accepted By
Accepted pate
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