4.14 4.14
BIDS\AWARD Bid—Highway Garage Repairs—Transfer From Capital Reserve 64 to Capital Project 208—Contingency for Change Orders-11-6-2023
RESOLUTION AUTHORIZING AWARD OF BID FOR
HIGHWAY STORAGE GARAGE REPAIR CAPITAL PROJECT
RESOLUTION NO. , 2023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 82,2016, the Queensbury Town Board authorized
establishment of the Highway Garage Capital Project and Highway Garage Capital Project Fund
4208 and by Resolution No.: 239,2023, authorized engagement of C.T. Male Associates (C.T. Male)
for engineering services relating to the Design, Bid and Construction Administration Phase Services
regarding the repair and replacement work associated with vehicle impact damage to the Highway
Garage Storage facility structure and overhead door elements (Project) and C.T. Male accordingly
prepared bid documents and specifications for the Project, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town's bid documents and specifications, and
WHEREAS, the Town's Purchasing Agent advertised for bids for the Project in the Town's
official newspaper and following such advertisement and receipt of bids, opened the bids on October
16t', 2023, and
WHEREAS, the Purchasing Agent and C.T. Male have reviewed the bids and
recommended that the Town Board award the bid for the Project to the lowest, most responsible
bidder, Gallo Construction, for the amount of$211,950 as delineated in C. T. Male's October 20,
2023 letter presented at this meeting, and
WHEREAS,the Town Board concurs with this bid recommendation, and
WHEREAS, there may be times when Change Orders may become necessary for such
Project and therefore the Town Board wishes to provide the Town Supervisor with authorization
to approve and sign certain Change Orders up to a two-percent (2%) contingency ($4,239) for
Change Orders that he deems necessary or appropriate,
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the amount
of$216,189 from Capital Reserve No. 64 toward this Capital Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve 464 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
repair and replacement work associated with the vehicle impact damage to the Highway Garage
Storage facility structure and overhead door elements (Project) from the lowest, responsible bidder,
Gallo Construction, for the amount of $211,950 as delineated in C. T. Male's October 20, 2023
letter presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Supervisor to approve
and sign Change Orders pertaining to such Project up to a two-percent(2%) contingency or in the
total amount not exceeding $4,239 that he deems necessary or appropriate, and
2
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for this
Project are expenditures for a specific capital project for which the Capital Reserve Fund 464 was
established and therefore authorizes and directs the transfer of $216,189 from Capital Reserve
Fund 464 to Capital Construction Account No.: 208-1620-2899, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all actions necessary to amend the Town Budget and increase the following appropriations
and revenues as necessary:
• Revenue Acct No. —208-0000-55031 (Interfund Revenue) $216,189;
• Expense Acct. No. —208-1620-2899 (Capital Construction) $216,189; and
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $216,189;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Notice of Award, an Agreement with Gallo Construction in form acceptable to C.T. Male,
the Town Supervisor and/or Town Counsel and any other needed documentation, and the Town
Supervisor, Highway Superintendent, Facilities Manager, Purchasing Agent and/or Budget Officer to
take such other and further actions as may be necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
3
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 6th day of November, 2023, by the following vote:
AYES
NOES
ABSENT:
4
C.T. MALE ASSOCIATES
; - f
Engineering,Surveying,Architecture, Landscape Architecture&Geology, D.P.C. C •
50 Century Hill Drive,Latham,NY 12110
518.786.7400 FAX 518.786.7299 ctmale@ctmale.com '-`�
October 20,2023
The Honorable John Strough,Supervisor
Town of Queensbury
742 Bay Road
Queensbury,NY 12804
RE: Recommendation for Award-Contract for Construction
Highway Garage-Structural Damage Repair
742 Bay Road, Queensbury,New York
CTM Project#:19.9249
Supervisor Strough;
In reference to the project mentioned above, please be advised that based upon our review of
the bids (10/16 opening) and post-bid information received, it is our recommendation that the
Town of Queensbury (Town) award Contracts, including acceptance of all alternates, to the
apparent lowest responsible bidder as follows: -
LOW BIDDER CONTRACT 10/16 Bids
Gallo Construction 01-General Construction(base bid) $209,700.00
Alt 01-ADD-OH Door Chain Hoists $2,250.00
Please note, two other bidders (Mid-State Industries and B.B.A. Inc.) submitted bids (attached
for reference),but are not recommended for award for the following reasons:
- Mid-State Industries was the high bidder but within an appropriate range of Gallo and
comparable in pricing.
- B.B.A. Inc. was significantly lower in bid price compared to the other two bidders.
Further evaluation of their bid indicated a significant error,and a withdrawal letter was
submitted by the Bidder(attached for reference).
Further review was performed by C.T. Male of the lowest responsible bidders and post-bid
documents received. Review included evaluation of the Bid Forms, Qualifications Statements,
Financial Statements,Project History and Schedule of Values. Observations are as follows:
Gallo Construction(Contract 01)
a. No missing forms or errors noted on bid form.
b. Review of AIA A305 Qualification-indicated no further issues or concerns_
c. Schedule of Values was provided and constitutes an appropriate allocation of costs and
identification of all work scopes(waiting on final version).
d. No work schedules have been provided at this time.
Architecture&Building Systems Engineering • Civil Engineering • Environmental Services •Survey&Land Information Services
C.T. MALE ASSOCIATES
October 20,2023
Recommendation For Award
Highway Garage-Structural Damage Repair
Page-2
Based upon our review of the Contractor's qualifications, all other conditions of the Bid appear
to have been satisfactorily met and establishes the Contractor's ability to perform the work.
Subject to the Town's acceptance of our recommendation,we have included the notice of award
form to be signed and distributed if approved by the Town. Upon further communications from
the Town, a draft agreement can be updated and submitted to the Town's attorney for review
prior to finalizing,printing and formal signing by all parties.
Please note that copies of the bids received have been filed electronically and retained by this
office as part of the project record. Additionally, for the Town's record, please find the
following attached items:
- Bid Tabulation Report
- Copy of the submitted Bid Forms(3 contractors)
- Post Bid Qualifications-AIA A305 Qualifications Statements(Gallo Construction)
If you have any further questions regarding this matter, or need any additional information,
please feel free to contact me directly at(518) 786-7469.
Sincerely,
C.T.MALE ASSOCIATES
Nic obo , A�
P oject Architect/ Project Manager
Copy: file
J.Watkins,Town of Queensbury
B.Tierney,Town of Queensbury
Attachment:
Bid Tabulation Report
Bid Form-Gallo Construction(Low Bidder)
Bid Form-Mid-State Industries
Bid Form-BBA(Withdrawn Bid)
Post Bid Information-Gallo Construction(Low Bidder)
Bid Withdrawal Letter BBA
C.T. MALE ASSOCIATES
October 19,2023
Recommendation For Award
Highway Garage-Structural Damage Repair
BID TABULATION REPORT
BID OREIN1', G tEFIO 1 ux,
e PF Bs�i t CON !i etch. AGO STRUGT ONE + t�� `` t � I `� ��o„y�v° �
.
v.•
Project Name: TOWN OF QUEENSBURY HIGHWAY DEPARTMENT-Structural Damage Repair Project No.: 19.9249
Lorntlon: 742 Bay Road,Queenshury,New York Sheet No.: 1 of 1
Bid Opening Time and Date: 2:00 pm,Ocatoher 16,2023 _ Recorded By: l.Watklns
Location: Town of Queenshury-Town Hall Purchasing Ofile
742 Bay Road
Queenshury,New York Checked By: N.Labosco
Name of Contract: CONTRACT 01-GENERAL CONSTRUCTION Date: 16-Oct-23
,.iX�'s +` ,.. 8 0"ESULTS: .<'` t sas ;s r .;�a ^^ _ w�fva.- D
Name of Bidder •
I.;
Base Bid Alt No.OS Unit Price 01 Unit Price 02 Unit Price 03 Unit Price 04 v v ¢
Unit Price OS re S 0 Y chain hoist(ADD) v�i
�(S @ � z 8 IS
Mid-State Industries LTD $247,000.00 $4,000.00 $70.00 $75.00 $70.00 $75.00 $55.00 X- X X X X
BBA Inc $79,300.00 $2,475.00,. $7.50 $7.50-- $9.00 $6.00 $12.00 ^ ^ X ^ fin/
Gallo Construction Corp $209,700.00 $2,250.00 $90.00 $80.00 $70.00 $80.00 $25.00 X X X X X
C.T. MALE ASSOCIATES
October 19,2023
Recommendation For Award
Highway Garage-Structural Damage Repair
BID FORMS
GALLO CONSTRUCTION (LOW BIDDER)
MID-STATE INDUSTRIES
B.B.A. INC. (WITHDRAWN BID)
C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR.
SECTION 004113-BID FORM-STIPULATED SUM(SINGLE-PRIME CONTRACT)
1.1 BID INFORMATION
A. Bidder: Gallo Construction Corp.
•
• ' (Name of Bidder)
B. Date Bid Submitted: 10/16/23
(Month/Day/Year)
C. Project Name:Highway Garage-Structural Damage Repair
D. Project Location:742 Bay Road,Queensbury,New York12804
•
E. Owner: Town of Queensbury
742 Bay Road
Queensbury,NY 12804
F. Architect:C.T.Male Associates
• Engineering,Surveying,Architecture,Landscape Architecture&Geology,D.P.C. •
50 Century Hill Drive
• Latham,NY 12110
G. Architect Project Number: 19.9249
1.2 CERTIFICATIONS AND BASE BID
A. Base Bid:The undersigned BIDDER,having carefully examined the Procurement and Contracting
Requirements,Conditions of the Contract,Drawings,Specifications,and all subsequent Addenda,as
prepared by C.T.Male Associates Engineering,Surveying,Architecture&Landscape Architecture,
D.P.C.and Architect's consultants,having visited the site,and being familiar with all conditions and
requirements of the Work,hereby agrees to furnish all material,labor,equipment and services,including
all scheduled allowances,necessary to complete the construction of the above-named project,according
to theem requirements of the Procurement and Contracting of:
/Documents,for the stipulated sum
1. If t,olu,vikisa✓lDollars($ �6 9 7 0 O )
2. The above amount may be modified by amounts indicated by the BIDDER on the attached .
• Document 004322"Unit Prices Form"and Document 004323"Alternates Form."
1.3 BID GUARANTEE
SEPTEMBER 2023 19.9249
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C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR
A. The undersigned BIDDER agrees to execute a contract for this Work in the above amount and to fiunish
surety as specified within[10]ten days after a written Notice of Award,if offered within[45]fourty-five
days after receipt of bids,and on failure to do so agrees to forfeit to OWNER the attached cash,cashier's
check,certified check,U.S.money order,or bid bond,as liquidated damages for such failure,in the
following amount constituting five percent(5%)of the Base Bid amount above:
•
1. —515/u Dollars($ ).
B. In the event OWNER does not offer Notice of Award within the time limits stated above,OWNER will
return to the undersigned the cash,cashier's check,certified check,U.S.money order,or bid bond.
C. BIDDER further represents that this Bid is genuine and not made in the interest of or on behalf of any
undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any
group,association,organization or corporation;BIDDER has not directly or indirectly induced or
solicited any other Bidder to submit a false or sham Bid;BIDDER has not solicited or induced any
individual or entity to refrain from bidding;and BIDDER has not sought by collusion to obtain for itself
any advantage over any other Bidder or over OWNER. •
1. Non-Collusive Bidding Certification-As required by Section 103-d of New York State General
Municipal Law,the Bidder must complete and submit with the Bid the certification on page
004519-1.
1.4 TIMEFRAME FOR OFFERS
A. The OWNER reserves the right to make awards within fourty-five(45)days after the date of the Bid
opening,or for such longer period of time that BIDDER may agree to in writing upon request of
OWNER,during which period,Bids must remain firm and cannot be withdrawn.Pursuant to Section
163(9)(e)of the State Finance Law and Section 2-205 of the Uniform Commercial Code when applicable,
where an award is not made within the sixty(60)day period or other time specified as set forth in the Bid
Documents,the Bids shall remain firm until such later time as either a Contract is awarded or the Bidder
delivers to the OWNER written notice of the withdrawal of its Bid.Any Bid which expressly states
therein that acceptance must be made within a shorter specified time,may at the sole discretion of the
OWNER,be accepted or rejected.
1.5 EXECUTION OF THE CONTRACT
A. Subsequent to the Notice of Intent to Award,and within[10]days after the prescribed Form of
Agreement is presented to the BIDDER for signature,the BIDDER shall execute and deliver the
Agreement to OWNER through the Architect,in such number of counterparts as OWNER may require.
B. OWNER may deem as a default the failure of the BIDDER to execute the Contract and to supply the
required bonds when the Agreement is presented for signature within the period of time allowed.
C. Unless otherwise indicated in the Procurement and Contracting Documents or the executed Agreement,
the date of commencement of the Work shall be the date of the executed Agreement or a date set forth in
a notice to proceed issued by the OWNER,subject to period of time necessary to secure the required
approvals from Authorities having jurisdiction.
D. In the event of a default,OWNER may declare the amount of the Bid security forfeited and elect to either -
award the Contract to the next responsible BIDDER or re-advertise for bids.
1.6 TIME OF COMPLETION
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C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR
A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents
on a date specified in a written Notice to Proceed to be issued by Architect,and shall be Substantially
Complete by February 2,2024,following issuance of the Notice to Proceed and ready for final payment
by March 1,2024.
B. BIDDER agrees that the Work will be substantially complete,for occupancy and use by the OWNER,in
accordance with paragraph 9.8 of the General Conditions of the Contract for Construction(AIA
Document A201-2017)and completed and ready for final payment in accordance with paragraph 9.10 on
or before the dates or within the number of calendar days indicated in the Agreement.
C. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to
complete the Work within the times specified above
1.7 ACKNOWLEDGEMENT OF ADDENDA
A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of
this Bid:
1. Addendum No.1,dated 1 C(41
_ 23
2. Addendum No.2,dated
3. Addendum No.3,dated
4. Addendum No.4,dated
1.8 BID SUPPLEMENTS
A. The following supplements are a part of this Bid Form and are attached hereto.
1. Bid Form Supplement-Allowances.
2. Bid Form Supplement-Unit Prices
3. Bid Form Supplement-Alternates.
4. Bid Form Supplement-Bid Bond Form(AIA Document A310-2010).
5. Bid Form Supplement-Performance Bond Information Form.
6. Bid Form Supplement-Non-Collusion Affidavit
7. Bid Form Supplement-Certificate of Compliance with the Iran Divestment Act
1.9 CONTRACTOR'S LICENSE AND FEDERAL ID NUMBER
A. The undersigned further states that it is a duly licensed contractor,for the type of work proposed,in the
State of New York and Town of Bethlehem,if applicable,and that all fees,permits,etc.,pursuant to
submitting this proposal have been paid in full.
B. EMPLOYER'S TAX ID NO.14-1454116
1.10 SUBMISSION OF BID
A. The terms used in this Bid with initial capital letters have the meanings indicated in the Instructions to
Bidders,the General Conditions,and the Supplementary Conditions.
B. Communication covering this Bid shall be addressed to the Bidder as indicated on the following signature
page.
IF BIDDER IS AN INDIVIDUAL
SEPTEMBER 2023 19.9249
004113 -3
C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR
BY:
(SIGNATURE)
(PRINT OR TYPE INDIVIDUAL'S NAME&TITLE IF APPLCABLE)
DOING BUSINESS AS:
BUSINESS ADDRESS:
PHONE NO:
IF BIDDER IS A PARTNERSHIP
(PRINT OR TYPE FIRM NAME)
BY: -
(SIGNATURE OF GENERAL PARTNER)
(PRINT OR TYPE PARTNER'S NAME&TITLE)
BUSINESS ADDRESS:
PHONE NO:
IF BIDDER IS A CORPORATION
Gallo Construction Corp.
•
(PRINT OR TYPE CORPORATE NAME)
NY
(STATE OF INCORPO ATION)
BY: ��6f
(SIGNATURE OF GPRESIDENT OR VICE PRESIDENT,SEE INSTRUCTIONS TO BIDDERS)
(PRINT OR TYPE NAME&TITLE) (CORPORATE SEAL)
Michael A.Gallo-VP
SEPTEMBER 2023 19.9249
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C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR
ATTEST(BY CORPORA SECRETARY OR ASSISTANT SECRETARY):
Cal",
(SIGNATURE)
Karen Gallo-Administrative Assistant
(NAME&TITLE)
BUSINESS ADDRESS: 50 Lincoln Ave. Watervliet, NY 12189
PHONENO: (518) 273-0234
IF BIDDER IS A JOINT VENTURE
(PRINT OR TYPE NAME OF JOINT VENTURE)
(SIGNATURE)" - (NAME&TITLE)
(ADDRESS&PHONE NO.)
SIGNATURE)(NAME&TITLE)
(ADDRESS&PHONE NO.)
(EACH JOINT VENTURE MUST SIGN.THE MANNER OF SIGNING FOR EACH INDIVIDUAL,
PARTNERSHIP,AND CORPORATION TAT IS A PARTY TO THE JOINT VENTURE SHOULD BE
IN THE MANNER INDICATED ABOVE.
END OF SECTION 004113
SEPTEMBER2023 19.9249
•
004113 -5
C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR
SECTION 005100-NOTICE OF AWARD
PARTICULARS
1.1 BID INFORMATION
A. Bidder: Gallo Construction Corp.
B. Bidder Address: 50 Lincoln Avenue,Watervliet,NY 12189(518-273-0234)
C. Prime Contract: Contract 01-General Construction
D. Project Name:Highway Garage-Structural Damage Repair
E. Project Location:742 Bay Road,Queensbury,New York12804.
F. Owner: Town of Queensbury
742 Bay Road
Queensbury,NY 12804
G. Architect: C.T.Male Associates
Engineering,Surveying,Architecture,Landscape Architecture&Geology,D.P.C.
50 Century Hill Drive
Latham,NY 12110
H. Architect Project Number: 19.9249
1.2 NOTICE OF AWARD OF CONTRACT
A. Notice:The above Bidder is hereby notified that their bid,dated OCTOBER 16,2023,for the above
Contract has been considered and the Bidder is hereby awarded a contract for:
1. CONTRACT 01-GENERAL CONSTRUCTION.
B. Alternates Accepted:The following alternates have been accepted by the Owner and have been
incorporated in the Contract Sum:
1. Alternate No. 1:OH DOOR CHAIN HOISTS-$2,250.00.
C. Unit Prices Accepted:the following unit prices have been accepted by the Owner and have been
incorporated into the Contract for Construction for use upon written authorization.
1. Unit Price 01:$80.00/SF-Roof/ceiling liner system
2. Unit Price 02:$80.00/SF-Wall liner system
3. Unit Price 03:$70.00/SF-Roof/ceiling insulation
4. Unit Price 04:$80.00/SF-Wall insulation
5. Unit Price 05:$25.00/SF-Exterior metal Siding
D. Contract Sum:the Contract Sum including accepted Alterntes is TWO HUNDRED ELEVEN
THOUSAND NINE HUNDRED AND FIFTY DOLLARS($211,950.00).
1.3 EXECUTION OF CONTRACT
A. Contract Documents:Copies of the Contract Documents will be made available to the Bidder
immediately.The Bidder must comply with the following conditions precedent within 10 days of the
OCTOBER 2023 19.9249
005100 - 1
C.T.MALE ASSOCIATES TOWN OF QUEENSBURY HIGHWAY GARAGE
CTMSpec/SpecLink STRUCTURAL DAMAGE REPAIR
above date of issuance of the Notice:
1. Deliver to Owner three sets of fully executed copies of the Contract Documents.
2. Deliver with the executed Contract Documents Bonds and Certificates of Insurance required by
the Contract Documents.
B. Compliance:Failure to comply with conditions of this Notice within the time specified will entitle Owner
to consider the Bidder in default,annul this Notice,and declare the Bidder's Bid security forfeited.
1. Within 10 days after the Bidder complies with the conditions of this Notice,Owner will return to
the Bidder one fully executed copy of the Contract Documents.
1.4 NOTIFICATION -
A. This Notice is issued by:
1. Owner:
2. Authorized Signature: (Handwritten signature).
3. Signed By: (Type or print name).
4. Title: _ (Type of print title).
END OF SECTION 005100
OCTOBER 2023 19.9249
005100 -2