1.3 1.3
FIRE AND RESCUE\WGF EMS—APPROVE 2024 Agreement—12-4-2023
RESOLUTION APPROVING 2024 EMERGENCY AMBULANCE SERVICES
AGREEMENT BETWEEN TOWN OF QUEENSBURY AND
WEST GLENS FALLS EMERGENCY SQUAD, INC.
RESOLUTION NO.: 92023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Town Law §184 and General Municipal Law §122-b, the
Queensbury Town Board may contract with ambulance services certified or registered in accordance
with Public Health Law Article 30 for general emergency ambulance services within the Town and
WHEREAS, the Town's Agreements with its two (2) Emergency/Rescue Squads, the West
Glens Falls Emergency Squad, Inc. and the Bay Ridge Rescue Squad, Inc., DBA: Queensbury
Emergency Medical Service (formerly the Bay Ridge Rescue Squad, Inc. and North Queensbury
Rescue Squad, Inc.)will expire as of December 31, 2023, and
WHEREAS, the Town and West Glens Falls Emergency Squad, Inc. have negotiated terms for
a new one (1) year Agreement for general emergency ambulance services for 2024 and accordingly, in
accordance with Town Law §184 and General Municipal Law §209(b), on Monday, December 4t",
2023 the Town Board duly conducted a public hearing and heard all interested persons concerning the
proposed Agreement,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the Year 2024 Emergency
Ambulance Services Agreement between the Town of Queensbury and the West Glens Falls
Emergency Squad, Inc., and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Agreement substantially in the form presented at this meeting and the Town Supervisor
and/or Town Budget Officer to take such other and further actions necessary to effectuate the terms of
this Resolution.
Duly adopted this 4t'day of December, 2023,by the following vote:
AYES
NOES
ABSENT:
AGREEMENfS\FIRE&RESCUE\West Glens Falls Emergency Squad 2024
AGREEMENT
THIS AGREEMENT made as of the 1st day of January, 2024 between the TOWN
BOARD OF THE TOWN OF QUEENSBURY, acting for and on behalf of the Town of
Queensbury, a municipal corporation situated in the County of Warren and State of New York,
(hereinafter referred to as the "TOWN") and the WEST GLENS FALLS EMERGENCY
SQUAD, INC., a New York Not-for-Profit Corporation, located in the Town of Queensbury,
Warren County,New York(hereinafter referred to as the "EMERGENCY SQUAD").
WITNESSETH,that:
WHEREAS, Town Law §184 and General Municipal Law §122-b provide that a Town
Board may contract with an ambulance service certified or registered in accordance with Public
Health Law Article 30 for general emergency ambulance service within the Town,and
WHEREAS,the Emergency Squad has an organized Emergency Squad and ambulance and
equipment and has consented to provide volunteer emergency ambulance service in the Town of
Queensbury for an annual consideration as hereinafter specified,and
WHEREAS, the Town Board, after conducting a public hearing in accordance with New
York State Town Law§184, duly adopted a Resolution authorizing this Agreement for emergency
ambulance service upon the following terms and conditions:
NOW, THEREFORE, for and consideration of the covenants and agreements herein
contained, the Town does by this Agreement engage the Emergency Squad to furnish emergency
ambulance service to the Town of Queensbury and the Emergency Squad agrees to furnish
emergency ambulance service to the Town in the following manner: •
1. Emergency Squad to Use Best Efforts to Perform Duties; Failure to Perform.
The Emergency Squad covenants and agrees that it will use its best efforts at all times to
provide general emergency ambulance service to the Town. This Agreement is not to be cancelled,
revoked or terminated by either party within the term of this Agreement unless it is proven that one
party or the other has been willfully negligent and neglectful with respect to any of the Agreement's
terms or provisions.
It is further agreed between the parties hereto that if the Emergency Squad shall fail to
respond to any alarm and fulfill and perform its duties and obligations at any time during the
duration of this Agreement for a period of 30 days and without a reasonable explanation, or at any
time notifies the Town that it does not intend to perform its duties for any period of time, then the
Town may allot and pay to one or more of the other emergency squads located in the Town for
furnishing ambulance service to the Town,all or any part of the monies due or to become due under
this Agreement for the period for which such service is to be rendered. In the event that monies
have already been paid to the Emergency Squad for the period involved,then the Emergency Squad
shall refund to the Town the full amount of the unearned money on a pro-rata basis per day of
failure to provide service.
It is specifically understood and agreed by the parties that the ambulance service to be
provided by the Emergency Squad under the terms of this Agreement will relate to emergency
conditions and situations only and that the Emergency Squad is not required hereby to provide
ambulance services in non-emergency situations or circumstances.
2. Town Implementation of Bill for Service.
The Town has implemented the bill for service program whereby a qualified company will
provide third party billing service for reimbursement recovery of EMS costs from insurance
companies,Medicare and Medicaid. It is understood and agreed upon that all revenue produced by
this billing system is the Town's and will be deposited into the Town of Queensbury Emergency
(2)
Medical Services Revenue Account No.: 005-0000-52005. All fees associated with the billing will
be covered by the Town directly. All Squads and their members will adhere to proper billing
procedures, charges and training as necessary. No member of the Squad or its paid staff and/or
volunteers shall make statements that bills will be ignored and they shall fully support the bill for
service program by following proper procedure to ensure that all patients will be billed properly
for their services. Of course, the Squad may, in the appropriate circumstances, inform patients
that if they are unable to pay due to limited income, they may contact the billing company for a
hardship application
3. Paid Service.
In addition to the amounts the Town will pay in accordance with the paragraph entitled,
"Town's Responsibility to Pay,"the Town shall also pay the Emergency Squad for the costs of paid
service as follows:
A. The Emergency Squad will arrange for paid service with a payroll service.
B. Such service shall begin as of January 1st, 2024 and shall continue through
December 31 st,2024.
C. The Town Board will fund such paid staffing up to788;863 per year. Paid Staffing
will be paid ahead in six(6)equal installments,paid every other month starting with
the first audit in January. '
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(i) The above will allow West Glens Falls Rescue Squad to offer two crews:
One everyday 24 hours ALS and 24 Hour BLS services, the other to be 10
(3)
hour ALS and BLS services. This proposal may be altered only if doing so
provides an improved provision of emergency services to town residents.
(ii) Paid staff money allocation will be used to provide to its full-time staff[36+
hours per week],following 6 months of full-time service,up to five days of
paid sick time and up to five days paid leave time.
D ` r.The`hourlypy rates for such padpstaffng shall be ,$20 80 hourly for�staffers>with
Basic Life`'Support$,(BLS): firaining_`'x$22 50 xo ro staffers ifh{AdvancedtMTt(A
-'- P u -.,sk. .'m."" se., � '�.."a--a�'.�..".�' arai .:'n--" c w-�'"1
EM, ) trauung; -$26 00,ahead ,for, staffers;a with Advanced Life,Support„i(AI S)
training
4. Non-Exclusivity.
This Agreement shall not be deemed exclusive and the Emergency Squad may use its
ambulance, equipment, and personnel for ambulance service to persons not covered by this
Agreement, and also for the purpose of taking part in mutual aid responses, conventions, parades,
meetings, and schools of instruction, both within and outside of the Town of Queensbury. Further,
nothing contained herein shall prevent the Emergency Squad from contracting with other
municipalities to provide ambulance service, and to enter into contracts or otherwise bill those
municipalities for the services provided, so long as copies of any contracts proposed to be entered
into by the Emergency Squad are delivered to the Queensbury Town Clerk and authorized by Resolution of the Queensbury Town Board. However, the Emergency Squad shall not bill Town
residents for its services nor for emergency services provided within the Town of Queensbury,
except as permitted by a Resolution of the Town Board.
The Squads have the authority to enter into Intercept Agreements with neighboring
emergency/rescue squads. The funds that are received will be forwarded to the Town as EMS
revenue.
(4)
5. Emergency Squad Duties.
The Emergency Squad shall:
A. Be certified or registered by New York State in accordance with Public Health Law
Article 30 for general emergency ambulance service within the Town.
B. Be and remain duly incorporated and qualified under §501(c)(3) of the United States
Internal Revenue Code.
C. At all times during the period of this Agreement, provide a New York State certified
ambulance and on-call general emergency ambulance service to the Town of
Queensbury.
D. Be able to provide Advanced Life Support (ALS) services at all times in accordance
with the requirements of the Mountain Lakes Regional EMS Council (Mountain
Lakes). If the Squad is not granted a full renewal of such ALS Operating Authority
by Mountain Lakes, or otherwise shall not be able to provide ALS services at all
times, this Agreement shall immediately terminate and will then be considered null
and void.
E. Obtain proper Emergency Squad authorization to enter into this Agreement and shall
direct its duly authorized officer to sign this Agreement.
F. Respond on call from Warren County 911, a police officer, peace officer, or doctor to
the scene of any emergency within the Town of Queensbury.
G. Respond to a call from a County Fire Coordinator or the Chief of any Volunteer Fire
Company to the scene of a fire or other emergency in the Town of Queensbury.
(5)
H. Cooperate with the other emergency squads to the extent that an ambulance and
personnel should be available for all emergencies within the Town of Queensbury.
I. Make non-emergency or other transports in accordance with the by-laws and operating
procedures of the Emergency Squad.
J. Use the monies received from the Town in accordance with this Agreement for only the
following purposes and subject to the following conditions:
(i) The monies provided in accordance with this Agreement shall be used in
accordance with the budget that has been submitted by the Emergency
Squad, attached as Exhibit A and incorporated herein for all purposes.
Allocations set forth on an operation budget line may be transferred to any
other operation budget line, except that this shall not apply to budget lines or
funds for vehicle funds, insurance, paid staffing, and debt service, which
budget lines and transfers into or out thereof shall be subject to Town Board
approval.
(ii) Any moneys paid to the Squad by the Town shall be maintained in their own
interest bearing bank account and only charges allowable under this
Agreement shall be paid through such bank account. No comingling of
Squad and Town moneys and expenses shall be permitted. Any Squad
monies received and expended shall be maintained in a separate bank
account and such expenses kept separate from expenses made from Town
funds.
(iii) Notwithstanding anything provided in the budget, it is agreed that none of
the Town funds shall be used for purposes of the payment of banquets or
awards; fund raising activities; clothing not used for emergency purposes;
compensation or reimbursement for the purchase of telephones by members;
(6)
wear and tear on members'personal vehicles or personal equipment such as
computers or telephones used in connection with Emergency Squad
activities; except that these restrictions shall not prohibit reimbursing
members for telephone calls, food and beverage, and other business
expenses related to the Emergency Squad purposes.
K. The Emergency Squad shall mail and/or personally deliver the documents identified
below,in acceptable form,to the Town's Budget Officer each year of this Agreement or
any extension thereof as follows:
(i) By March 31st, a summary of Squad Members' Service Award Credits for
the previous year. The Town, specifically including the Town's Budget
Officer, shall be provided detailed records of such Service Award Credits
upon request.
(ii) By July 15th,an accounting of the previous year's insurance expense.
(iii) By July 15th, an annual update of the Emergency Squad's five (5) year
capital plan that forecasts future capital needs and expenditures, including
anticipated vehicles, equipment, tools, other apparatus, facilities or
improvements to facilities to be used for emergency services purposes. The
budget should include all such costs for such expenses.
(iv) On July 15th, a budget for each respective year of the proposed, subsequent
Agreement.
(v) Prior to the expiration of the. previous insurance policies, insurance
certificates and declaration pages as specified in Paragraph 12 of this
Agreement.
(7)
(vi) Notwithstanding any other provision of this Agreement, at any time that the
Emergency Squad is in default of the documentation requirements of this
Paragraph:
a) The Town shall defer any payments due to the Emergency Squad under
this Agreement;
b) The Town shall not commence contract renewal negotiations with the
Emergency Squad;
c) In the event that a payment is deferred because of non-compliance with
reporting requirements, the Emergency Squad may appeal to the Town
Board for a partial or full payment of amounts otherwise due by
providing an explanation of extenuating circumstances.
(vii) By September 15th, the Squad must furnish a list of all vehicles currently in
the Squad's possession that have a license plate including the type (i.e.,
ambulance, first responder), make, model, license plate number, date
purchased and the purchase price.
(viii) By September 15th,the Squad must also provide any and all New York State
Department of Health Inspection reports.
L. All Emergency Squads will be subject to an annual audited financial report for the
previous year in the format prescribed by the Town prepared on an accrual basis by a
qualified Certified Public Accountant. Such report shall verify the Emergency
Squad's qualification under 501(c)(3) of the United States Internal Revenue Code and
shall include statements of all revenues regardless of source and all expenditures
regardless of purpose, with specific schedules of expenditures of Town funds,
including details regarding the costs for paid staff, including benefits. Such report
(8)
shall also include a detailed schedule of all transactions in the Vehicle Fund and any
other Reserve Fund. A copy of the auditor's Management Letter shall also be
provided.
It is specifically understood that the requirement for the Emergency Squad to provide
a complete financial report of all revenues and expenditures is to conform with
prudent financial disclosure and public accountability. It is not intended that money
received from fundraising, grants, bequeaths and other non-Town sources will be
applied to expenses for which the Town has agreed to pay within the approved
budgets.
The Certified Public Accountant shall be selected and paid for by the Town on an
annual basis.
6. Town's Responsibility to Pay.
The Town agrees to:
Fay to the Emergency Squad and the Emergency Squad agrees to accept the
following amounts for furnishing emergency ambulance in accordance with the
terms of this Agreement for 2024: r5:01863 To7NeratuiExp ri ess "es 1and,,Insur•`ance
and f226,091'f r Debt SService
B. Pay the following sums:
(1) 25%in January at the Town's first audit;
(2) 25%upon delivery of all needed documents by the Squad to an independent
accounting firm and after April 1st;
(9)
(3) 25% upon the Town's receipt of the annual audit with no fmdings or, in the
case of fmdings, upon receipt of a corrective action plan addressing any
fmdings made by the auditors and after July 15th;
(4) 25% on or after October 15th provided the audit has been completed and
corrective action plan has been provided,in case of any findings.
C. As EMS training classes are essential to the function of the Emergency Squad's
mission, a reasonable reimbursement for driving expenses (fuel) from each
Emergency Squad's operational funds is permitted. Reimbursement for driving
travel expenses for training outside a 15-mile radius from the Town of
Queensbury will be permitted. Squads should make every effort to coordinate
travel to keep this reimbursement to a minimum(i.e., carpooling).
D. The Emergency Squad shall establish a policy and rental rate for use of its
facilities by outside agencies and individuals for training and private functions.
Revenue derived from rental of the facilities shall be applied annually toward the
Emergency Squad's expenses for building repair and maintenance.
E. Any revenues derived from activities funded through the Emergency Squad's
Agreement with the Town shall be applied towards operational expenses funded _
by Town contract monies.
7. Term.
This Agreement shall be for a period of one (1) year beginning January 1, 2024 and
continuing through December 31, 2024. The parties intend to open negotiations for a future
agreement at least 90 days prior to expiration of this Agreement.
8. Restrictions on Purchase,Sale,a or Disposition of Emergency Squad Assets.
(10)
A. The Emergency Squad agrees not to purchase or enter into any binding contract to incur
debt of any amount or purchase any piece of apparatus, equipment, vehicles, real
or make anyimprovements thereon with a value of 50010 or more,
property, � P A
without prior approval by Resolution of the Queensbury Town Board. As part of the
approval process, the Emergency Squad will be expected to show financial
responsibility and ability to maintain a responsible debt level within the approved
budget. It is understood and agreed that such approval will not be interpreted as an
agreement by the Town to assume responsibility or liability for payment or guarantee or
assure payment for such contract, apparatus, equipment, real property or improvement
thereon,or debt.
B. The Emergency Squad agrees not to sell, give, or otherwise dispose of any vehicle,
equipment,machine,or other apparatus acquired by or through the use of funds received
from the Town by reason of this Agreement, or any prior agreement, without prior
notification to the Town Board and except through or by way of, sale or conveyance to
the highest bidder following an advertised auction or solicitation of bids or transfer to
another emergency service funded by the Town of Queensbury. This provision,
however, shall not prohibit vehicle/equipment trade-in or transfer to another Town of
Queensbury Fire Company or Emergency Squad. In addition, the above notification
provision shall not apply to the sale of equipment having a value of less than
8000.
C. In recognition that the payment made by the Town in accordance with this Agreement
constitutes nearly the entire budget of the Emergency Squad and the long-standing
support of the Emergency Squad by the Town,the Emergency Squad agrees: (1)that in
the event of dissolution or cessation of operation of the Emergency Squad during the
term of this Agreement, all assets of the Emergency Squad remaining after the payment
of its debts shall be distributed to the Town to be used for purposes substantially similar
to those of the Emergency Squad; and(2)that the Emergency Squad shall not sell,lease,
convey, give or otherwise transfer any real property without prior Resolution of the
(11)
•
Town Board approving the transfer.
D. Emergency Squad agrees to utilize purchasing guidelines as set forth and contained
herein as Exhibit B or guidelines as submitted by the Squad and agreeable to the
Town's Budget Officer.
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E. Use'_ofvehicles,and apparatus should be,restricted to offc„ial uses as determinedby1
the the uad. xfOnly authoraz"ed occupants pursuing of cial pu oses or duties of the
Squad re`'alloiyed l0 use Squad hides, Such Squad„eau hore uMoccupants may
uuse S' uadv ehicles and a }aratus Bale, ursuingTauthor ed duties,o fthe S-ua l
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an pre 3oard approved activities, such gas attending offcial ceremonies€like
parades or other activtiesatTat,havera drect=relationship tooffcaal.activities:: ,In
addition the;Squads Boa d may, authorizethe Luse o a,Squad vehicle for?travel
ii ra.ts.�.�y,- -fir .F �, ,ku�-K., tih z. �u ..��" 7tm rit a � �'^*,�
betweenhis/her offcaal Adomicale or job site jand'emergency nc dents ii order to
"c'�i'saa -:di-flaw7�e�i-"'"rr�cA�- �E , �sak .;y 9�"E"'S"a.�, y
ensure rapid�re.p expediently.respond toemergecy situations
9. Unforeseen Events.
The Town agrees that, in the case of an unforeseen,justifiable event which has the effect of
substantially impairing or reducing the capability of the Emergency Squad to carry out its duties of
ambulance service, the Town will entertain reasonable requests or applications for additional
financial aid or assistance to the Emergency Squad to alleviate or eliminate the condition. It is
understood, however, that the Town, by agreeing to entertain any such applications or requests,
does not hereby in any respect make any representation, commitment or guarantee that additional
funds or aid will be provided to the Emergency Squad by the Town or that this is permitted under
law.
10. Service Awards Program Records.
The Emergency Squad is hereby required to keep, maintain and allow inspection by the
(12)
Queensbury Town Supervisor, Town Board and Town Budget Officer, certain records relating to
recordation and accumulation of points by Volunteer Emergency Squad Members participating in
the Volunteer Ambulance Service Awards Program established previously by Local Law following
approval of the voters at a referendum. The Emergency Squad shall keep all records that are
required by such Local Law and the records shall be provided and certified to the Town Board at
such times and in such form as may be prescribed by the Town Board of the Town of Queensbury
not later than March 31St of each year, or not later than 30 days after a written request has been
made. (Reference is hereby made to Chapter 16 of the Code of the Town of Queensbury).
11. Emergency Squad Insurance Requirements; Indemnification.
The Emergency Squad shall provide all insurance coverage required in the performance of
this Agreement and the Town shall be in no respect liable for any act or omission of the Emergency
Squad, its members, employees, servants or agents. The Emergency Squad shall defend,
indemnify and hold harmless the Town and its officers and employees from claims, notices of
claims, suits, actions, damages and costs of every kind and nature, including but not limited to
reasonable attorney's fees, arising out of activities funded or otherwise carried out pursuant to the
terms of this Agreement.
Appropriate liability insurance shall be obtained by and/or on behalf of the Emergency
Squad as further set forth below. Such insurance shall be procured from an insurance company
licensed to do business in New York State. The Emergency Squad shall provide the Town with a
Certificate of Insurance demonstrating at least the following coverage:
A. $1,000,000 combined single limit liability coverage, per occurrence, for Business Auto
with a$2,000,000 Umbrella Policy;and
B. $1,000,000 Combined Single Limit Liability Coverage per occurrence for General
Liability Coverage with a $3,000,000 General Aggregate and $3,000,000 Product and
Completed Operation Aggregate.
(13)
C. Building Casualty Coverage equal to replacement value.
D. Vehicle Casualty and Collision Coverage equal to replacement value.
E. Worker's Compensation Coverage as required by New York State Law.
Umbrella Coverage may be used to satisfy the required limits. The Certificate of Insurance
shall name the Town as additional insured and provide for thirty (30) days written notice to the
Town of any cancellation.
The above insurance may be obtained directly by the Emergency Squad or by the Town on
behalf of the Emergency Squad, either separately or as part of an aggregate group policy obtained
by the Town on behalf of all Town Fire Companies and Emergency Squads. Regardless of the
manner in which the insurance for the Emergency Squad is obtained, the Town will ultimately be
responsible for funding the premiums for such insurance, either by making payment directly to the
insurance company on behalf of the Emergency Squad or by including in its payment to the
Emergency Squad the amount of the premium paid by the Emergency Squad, whichever method is
selected by the Town Budget Officer.
In the event that insurance coverage is procured on behalf of the Emergency Squad by the
Town, then such insurance shall provide for coverage amounts and limits not less than those
currently in effect under the Emergency Squad's existing insurance policy.
The Town shall be provided copies of the Emergency Squad's insurance policies at least
annually or upon any changes to any policy. The Emergency Squad agrees to obtain quotes for
insurance coverages every three years and to provide the Town with copies of the quotes obtained.
The Emergency Squad agrees to consider additional competitive quotes obtained by the Town on
behalf of the Emergency Squad.
(14)
12. Fines.
Any and all fines levied on an Emergency Squad by the New York State Department of
Labor or other governmental agency using OSHA guidelines will be paid in full by the Emergency
Squad.
13. Access.
The Emergency Squad agrees that the Town Board, its employees, agents, servants and
assigns shall, within ten (10) days of written request, have access to any and all Emergency Squad
owned buildings and real property for purposes of inspecting and evaluating the buildings,property,
vehicles,equipment,tools and other apparatus.
The Emergency Squad agrees to furnish minutes of their Board of Directors and
membership meetings to the Town on a monthly basis,by-laws on an annual basis,and furthermore
agrees to allow inspection of documents such as invoices, contracts, etc., within ten (10) days of
written request.
14. Town of Queensbury EMS Efficiencies Management Committee.
The Squad agrees to participate in the Town of Queensbury EMS Efficiencies Management
Committee (Committee) as described herein. The Committee shall consist of eight (8) members:
In addition to the Town Supervisor and one other Town Board representative, each Squad shall
designate one operational and one administrative officer to the Committee. Other Town and Squad
officials will be welcome to attend as well. The Committee shall meet approximately every two(2)
months, or as needed,with such meetings to be arranged by the Town Supervisor's Office on a day
and time mutually convenient to all involved. The mission/intent of the Committee will be to
discuss, among other things, cost-effective efficiencies while maintaining quality emergency
medical services to Town residents.
(15)
15. Agreement Not Assignable.
This Agreement and any and all duties, responsibilities, rights and benefits accruing under
this Agreement may not be assigned or delegated without the written consent of the Town of
Queensbury, which consent shall be entirely within the Town's discretion. The intent of this
paragraph is not to prohibit temporary coverage by a neighboring Emergency Squad under unusual
circumstances which may occur from time to time.
16. Other Documents.
The parties agree to enter into, execute and deliver at all future times, any and all other
documents and papers necessary to fully effectuate the terms of this Agreement.
17. Notices.
All notices,requests, demands and other communications hereunder shall be in writing and
shall be deemed to have been duly given if delivered in person or mailed certified mail return
receipt requested,to the Town,Emergency Squad or their respective officers.
18. Counterparts.
This Agreement may be executed simultaneously in two or more counterparts, each of
which shall be deemed an original but all of which constitute one and the same instrument.
19. Severability.
In the event any parts of this Agreement are found to be void by a court of law, the
remaining provisions of this Agreement shall nevertheless be binding with the same force and
effect as though the void parts were deleted.
(16)
20. Modification by Writing Only; New York State Law; Venue; Captions.
No waiver of or modification to any provisions of this Agreement shall be valid unless in
writing and signed by an authorized representative of the party against whom charged. This
Agreement shall be construed in accordance with New York State Law. Venue for any action
concerning this Agreement shall be Warren County. Captions have been added for convenience
only and are not to be determinative in the interpretation or construction of this Agreement.
21. Successor Agreement.
In the event that this Agreement expires before the next Emergency Squad Agreement can
be negotiated, the Town and Emergency Squad agree that the terms and provisions of this
Agreement may, by agreement of the parties, remain in full force and effect during the interim
period pending execution of a new agreement. During this interim period, the Town Supervisor
may, if so directed by the Town Board, approve monthly vouchers limited to 1/12t of the
Emergency Squad's previous year's budget contingent upon submission by the Squad of a cash
flow analysis including but not limited to bank statements for the immediately preceding year end.
IN WITNESS WHEREOF,the parties hereto have signed and executed this Agreement as
of the 1st day of January, 2024.
TOWN OF QUEENSBURY WEST GLENS FALLS
EMERGENCY SQUAD, INC.
BY: BY:
JOHN F. STROIJGH, III SANDRA J. MAHONEY
TOWN SUPERVISOR PRESIDENT
(17)
STATE OF NEW YORK)
ss.:
COUNTY OF WARREN)
On this day of in the year 202_, before me,the undersigned, a notary public
in and for said state,personally appeared JOHN F. STROUGH,III,personally known to me or proved to
me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on
the instrument, the individual or the person upon behalf of which the individual acted, executed the
instrument.
Notary Public
STATE OF NEW YORK)
ss.:
COUNTY OF WARREN)
On this day of , in the year 202 before me, the undersigned,a notary public
in and for said state, personally appeared SANDRA J.MAHONEY personally known to me or proved to
me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on
the instrument, the individual or the person upon behalf of which the individual acted, executed the
instrument.
Notary Public
•
(18)
EXHIBIT A
2024 EMERGENCY SQUAD BUDGET
Maintenance, Operations,Insurance,Capital
Projects and Apparatus Replacement F:591313,63,
Debt Service
F„'- _226491
Paid Staffing Se788 S63
Total Contract
(19)
EXHIBIT B
Town of Queensbury
Fire and EMS Purchasing Guidelines
This Purchasing Policy for the Volunteer Fire Companies and EMS Squads currently under contract
with the Town of Queensbury is intended to assure economical use of public funds, facilitate the
acquisition of goods and services of optimum quality at the lowest price and guard against
favoritism, extravagance,fraud and corruption.
Types of Purchases
There are two basic types of purchase contracts:
• Purchase Contracts — involve the acquisition of commodities, materials, supplies or
equipment
• Contracts for Public Work—generally involve services,labor or construction ._
Many times a contract may involve both types. As a general rule,if a contract is predominantly for
services and the acquisition of goods is incidental, then it will be considered a Contract for Public
Work.
Aggregate purchases over $5,000 for purchase contracts (those involving the acquisition of
commodities, materials, supplies or equipment) or over $5,000 for public works contracts (those
involving services, labor or construction)will require three(3)written quotes. The contract will be
awarded to the lowest responsible bidder/quote (vendor submitting the lowest bid or price quote
that meets all product specifications). All related party(current officers, board members, members
in general) contacts (purchase and public works) would require approval of the majority of each
company's/squad's Board of Directors. All IRS guidelines will be followed for the issuance of
1099's for those vendors meeting IRS stipulations.
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