3.9 REVISED l •
3.9
FIRE AND RESCUE\North Qby Fire-2024—2026 Agreement-Set Public Hearing-12-4-2023
RESOLUTION SETTING PUBLIC HEARING ON
2024 -2026 FIRE PROTECTION SERVICES AGREEMENT BETWEEN
TOWN OF QUEENSBURY AND NORTH QUEENSBURY
VOLUNTEER FIRE CO., INC.
RESOLUTION NO.: _ ,2023
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, fire protection services are provided to the Town of Queensbury by the Bay
Ridge Volunteer Fire Co., Inc., North Queensbury Volunteer Fire Co., Inc., Queensbury Central
Volunteer Fire Co., Inc., South Queensbury Volunteer Fire Co., Inc., and West Glens Falls
Volunteer Fire Co., Inc.,in accordance with agreements between each Fire Company and the Town,
and
WHEREAS, the Town's Agreements with Bay Ridge Volunteer Fire Co., Inc., North
Queensbury Volunteer Fire Co., Inc., Queensbury Central Volunteer Fire Co., Inc. and West Glens
Falls Volunteer Fire Co.,Inc.,will expire as of December 31,2023,and
WHEREAS, the Town has negotiated terms for a new three (3) year Agreement for fire
protection services for 2024 - 2026 with the North Queensbury Volunteer Fire Co., Inc., and
accordingly, in accordance with Town Law §184, the Town Board wishes to set a public hearing
concerning the proposed Agreement,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board shall conduct a public hearing.concerning
the proposed three (3) year Agreement for fire protection services for 2024 — 2026 between the
Town and the North Queensbury Volunteer Fire Co., Inc. on Monday, December 18th, 2023 at 7:00
p.m.,and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Queensbury Town
Clerk to publish a Notice of Public Hearing in the Post-Star Newspaper once at least ten (10) days
prior to the Public Hearings.
Duly adopted this 4th day of December,2023,by the following vote:
AYES :
NOES :
ABSENT:
AGREEMENTS\Fire&Rescue\North Qby Fire—2024-2026
AGREEMENT
THIS AGREEMENT, made as of the 1st day of January, 2024 between THE TOWN
BOARD OF THE TOWN OF QUEENSBURY, acting for and on behalf of the Town of
Queensbury, a municipal corporation situated in the County of Warren and State of New York
(hereinafter referred to as the "TOWN"), and the NORTH QUEENSBURY VOLUNTEER
FIRE CO., INC., a New York Not-for-Profit Corporation located in the Town of Queensbury,
Warren County,New York(hereinafter referred to as the "FIRE COMPANY").
WITNESSETH,that
WHEREAS, there has been duly established in the Town a Fire Protection District
encompassing all of the geographical territory of said Town, and the Town has provided for its fire
protection by contracting with five volunteer fire companies in the Town,and
WHEREAS, the purpose of this Agreement with the Fire Company is to provide volunteer
fire protection services in the Fire Company's chartered area and other areas on a mutual aid basis
for rihreeidiAars thro' gi$De(embei3 226,and
WHEREAS,the Queensbury Town Board(Town Board),after conducting a public hearing
in accordance with New York State Town Law §184, duly adopted a Resolution authorizing this
Agreement for fire protection on behalf of the Fire Protection District with the Fire Company upon
the following terms and conditions:
NOW, THEREFORE, for and in consideration of the covenants and agreements herein
contained, the Town does by this Agreement engage the Fire Company to furnish fire protection to
the Fire Protection District and the Fire Company agrees to furnish fire protection for the district in
(1)
the following manner:
1. Fire Company to Use Best Efforts to Perform Duties; Failure to Perform.
The Fire Company covenants and agrees that it will use its best efforts at all times to control
and extinguish any fire or emergency causing damage in the Fire Protection District. This
Agreement is not to be cancelled, revoked or terminated by either party within the term of this
Agreement unless it is proven that one party or the other has been willfully negligent and neglectful
with respect to any of the Agreement's terms or provisions.
It is further agreed between the parties that if the Fire Company shall fail to respond to any
alarm and fulfill and perform its duties and obligations at any time during the duration of this
Agreement for a period of 30 days and without a reasonable explanation,or at any time notifies the
Town that it does not intend to perform its duties for any period of time, then the Town may allot
and pay to one or more of the other Fire Companies located in the Town for furnishing fire
protection to the chartered area of the Fire Company,all or any part of the monies due or to become
due under this Agreement for the period for which such service is to be rendered. In the event that
monies have already been paid to the Fire Company for the period involved, then said Company
shall refund to the Town the full amount of the unearned money on a pro-rata basis per day of
failure to provide service.
2. Fire Company Duties.
The Fire Company shall:
A. Be and remain duly incorporated and qualified under §501(c)(3) of the United States
Internal Revenue Code.
B. At all times during the period of this Agreement, maintain and provide adequate and
suitable apparatus, appliances and equipment, hereafter referred to generally as
(2)
equipment meeting applicable National Fire Protection Association (NFPA) standards
for the condition and capabilities of such equipment, as those capabilities apply to the
intended use, and that equipment shall be maintained for year round service, and be
prepared for and be subject to call for response to and attendance upon any fire or
emergency occurring in the chartered area of the Fire Company.
C. The Fire Company shall at least annually test any dry hydrants located within the Fire
Company's chartered area. The Fire Company shall provide the Town with an inventory
of dry hydrants within its chartered area (including their locations) by August 31st of
each year of this Agreement. If the Fire Company wishes to request the Town's
assistance for repairs, the Fire Company shall promptly notify the Town Supervisor in
writing,and the Town may provide that assistance.
D. When notified by an alarm or telephone call from any person of any fire within the said
chartered area of the Fire Company,the Fire Company shall respond to the fire or other
emergency without delay with all of the Fire Company's equipment and resources that
may be necessary and suitable for the control of said fire or emergency, and the saving
of life and property.
E. The Fire Company shall, when needed and called by any officer of any Fire Company
within the Fire Protection District of the Town of Queensbury, respond with all
equipment and use all of the Fire Company's resources required in the officer's
discretion to extinguish and control the fire and to save life and property anywhere
within the Town of Queensbury. When the Fire Company is called and attending a fire
or incident outside of the Fire Company's chartered area, the proper officers of the Fire
Company within the chartered area where the fire occurs, are to have full control and
charge of the fire or incident or any necessary work or procedure in connection with the
fire or incident, and the Fire Company is not to be charged with any neglect or liability
because of the acceptance of orders or directions of the officer in charge of the incident
or in fighting the fire or emergency or because of impassable roads or other conditions
(3)
that make it unreasonable to transport firefighting equipment to the scene of the incident
or emergency.
F. The Fire Company may respond to calls for mutual aid assistance under terms and
conditions of the New York State Mutual Aid Law.
G. Notwithstanding anything to the contrary herein, nothing in this Agreement shall be
deemed to prevent the Fire Company from participating in conventions, parades,
meetings,and schools of instruction,both within and without the Town of Queensbury.
H. Use the monies received from the Town in accordance with this Agreement for only the
following purposes and subject to the following conditions:
(1) The monies provided in accordance with this Agreement shall be used in
accordance with the budget that has been submitted by the Fire Company,
attached as Exhibit A and incorporated herein for all purposes. The Fire
Company may move funds as necessary between expense categories within the
operating expenses; however, the Fire Company cannot move funds as
necessary between the two categories of expenses listed on Exhibit A.
(2) Notwithstanding anything provided in the budget, it is agreed that none of the
Town funds shall be used for purposes of the payment of banquets or awards,
fund raising activities, clothing not used for fire-fighting purposes,
compensation or reimbursement for the purchase of telephones by members,
wear and tear on members' personal vehicles or personal equipment such as
computers or telephones used in connection with Fire Company activities,
associated expenses or payment of compensation to any officers or other
members of the Fire Companies, except that these restrictions shall not prohibit
reimbursing members for telephone calls,food and beverage,and other business
expenses related to the Fire Company purposes.
(4)
(3) Notwithstanding anything herein to the contrary, the monies set forth in the
budget for purposes of accumulation each year towards the purchase of vehicles
or other apparatus authorized by said budget account line, shall be continuously
retained by the Fire Company and maintained in a separate fund and the Fire
Company shall account for such monies in each annual audited financial report.
All interest earned on such funds shall be credited toward and maintained in the
vehicle/equipment purchase fund and restricted as above. Any expenditure from
the vehicle fund is subject to prior approval by the Town Board after reasonable
justification by the Fire Company. In the event that this Agreement is not
renewed,this money shall be used to offset any debt owed by the Fire Company.
If the Fire Company has no debt,vehicle and equipment reserve monies shall be
returned to the Town.
(4) The Fire Company shall mail and/or personally deliver the documents identified
below, in acceptable form, to the Town's Budget Officer each year of this
Agreement or any extension thereof as follows:
a) By June 25th, an annual audited financial report of the previous year in the
format prescribed by the Town prepared on an accrual basis by a Certified
Public Accountant engaged by the Town. Company will not be held
responsible for forwarding report after June 25th if they have complied with
the timeline to be set forth in the agreement with the firm to be chosen.
Such report shall verify the Fire Company's qualification under 501(c)(3) of
the United States Internal Revenue Code and shall include statements of all
revenues regardless of source and all expenditures regardless of purpose,
with specific schedules of expenditures of Town funds. The Fire Company
shall be entitled to receive a copy of the proposed Agreement between the
Town and the Certified Public Accountant. A copy of any management
letter issued by the auditor shall also be provided. It is specifically
(5)
understood that the requirement for the Fire Company to provide a complete
fmancial report of all revenues and expenditures is to conform with prudent
financial disclosure and public accountability. It is not intended that money
received from fundraising, grants, bequeaths and other non-Town sources
will be applied to expenses for which the Town has agreed to pay within the
approved budgets.
b) By July 15th, an annual update of the Fire Company's five (5) year capital
plan that forecasts future capital needs and expenditures, including
anticipated vehicles, equipment, tools, other apparatus, facilities or
improvements to facilities to be used for firematic purposes.
c) On July 15th of the final year of this Agreement, a budget for each respective
year of the proposed, subsequent Agreement.
d) By March 31St, a summary of Fire Company Members' Service Award
Credits for the previous year. The Town, specifically including the Town's
Budget Officer, shall be provided detailed records of such Service Award
Credits upon written request within 10 business days of such written request.
e) Prior to the expiration of the previous insurance policies, the Fire Company
will provide copies of insurance certificates specified in Paragraph 8 of this
Agreement.
(5) Notwithstanding any provision of this Agreement, at any time that the Fire
Company is in default of the documentation requirements of this Paragraph:
a) The Town may defer any payments due to the Fire Company under this
Agreement until the default is cured; and
(6)
b) The Town shall not commence contract renewal negotiations with the
Fire Company.
c) In the event that a payment is deferred because of non-compliance with
reporting requirements, the Fire Company may appeal to the Town
Board for a partial or full payment of amounts otherwise due by
providing an explanation of extenuating circumstances.
(6) Fire Company books and records shall be subject to an independent audit by a
Certified Public Accountant selected by the Queensbury Town Board and paid
for by the Town at such times as the Town Board shall determine appropriate.
3. Town's Responsibility to Pay.
The Town agrees to:
A. Pay to the Fire Company and the Fire Company agrees to accept the following amounts
for furnishing fire protection in accordance with the terms of this Agreement:
6 `AT82 000 forty er#14,
.„}t ; $420'000.for yr120251
W sisf;,0-0foryear202
B. Pay the following sums:
(1) 35%in first audit of 2ovIp 202E following full execution of the agreement;
(2) 25%upon delivery of audit documents to the Town or Auditor(no later than 3/31);
(7)
(3) 20% upon receipt of audit and management letter from auditors (no later than June
25);
(4) 20% upon receipt of an acceptable response from the Fire Company addressing
remedies/corrective actions for audit fmdings;
(5) In an ideal situation, the 3rd and 4th payments listed above could be made
simultaneously, provided the audit is clean and no findings are listed in the
management letter;
(6) If the Fire Company's insurance increases by more than four-percent (4%) in
024, 2025andlor� 202x.,, the Town is willing to negotiate this Agreement
concerning the cost of such increase.
4. Term.
This Agreement shall be for a three;0year,Wperod beginning Tattuar.,oy Fl 2024 and
continuing through ember, 3-1, g.026. The parties intend to open negotiations for a future
agreement at least 45 days prior to expiration of this Agreement
5. Restrictions on Purchase,Sale,!Ilse or Disposition of Fire Company Assets.
A. The Fire Company agrees not to purchase or to enter into any binding contract to incur
debt of any amount or to purchase any piece of apparatus, equipment, vehicles, real
property, or make any improvements thereon with a value of ifteiTC:QA or more,
without prior approval by Resolution of the Queensbury Town Board. As part of the
approval process, the Fire Company will be expected to show financial responsibility
and ability to maintain a responsible debt level. It is understood and agreed that such
approval will not be interpreted as any agreement by the Town to assume responsibility
(8)
or liability for payment or guarantee or assure payment for such apparatus, equipment,
real property or improvement thereon, or debt. With respect to any improvements or
non-emergency repairs costing ajo$5:-Xi 9 or more, the Fire Company, agrees to
solicit three written quotes and document the costs.
B. The Fire Company agrees not to sell, give, or otherwise dispose of any vehicle,
equipment,machine,or other apparatus acquired by or through the use of funds received
from the Town by reason of this Agreement, or any prior agreement, without prior
notification of the Town Board and except through or by way of, sale or conveyance to
the highest bidder following an advertised auction or solicitation of bids or transfer to
another emergency service funded by the Town of Queensbury. However, this
provision shall not prohibit vehicle/equipment trade-ins or transfers to another Town of
Queensbury Fire Company or Emergency Squad,nor shall it prohibit the Fire Company
from donating personnel equipment such as replaced turn-out gear to other Fire
Companies or Rescue Squads when replacing such equipment in accordance with a
normal replacement schedule. r ead honthabov nota t ataonprovt onsl l'jzot
�pp�,�o�'� ale o��uipment�hm�i �a value of�less�tfa�$8;0�0
C. In the purchase or sale of apparatus, equipment,vehicles or real property,or the making
of improvements, the Fire Company shall make every effort to avoid any conflict of
interest. The Fire Company shall not purchase such things from or sell such things to a
"related party" unless the Fire Company's Board of Directors (excluding any"related
party")approves such purchase or sale. A"related party"shall be:
(1) any member of the Fire Company or his/her family; or
(2) any business where any member of the Fire Company or his/her family,
directly or indirectly,work,receive fmancial remuneration or own part or all
of such business. For the purposes of this provision, "family" shall include
spouse,children,parents or siblings.
(9)
D. In recognition that the payment made by the Town in accordance with this Agreement
constitutes nearly the entire budget of the Fire Company and the long-standing support
of the Fire Company by the Town, the Fire Company agrees: (1) that in the event of
dissolution or cessation of operation of the Fire Company during the term of this
Agreement, all assets of the Fire Company remaining after the payment of its debts shall
be distributed to the Town to be used for purposes substantially similar to those of the
Fire Company; and (2) that the Fire Company shall not sell, lease, convey, give or
otherwise transfer any real property without a prior Resolution of the Town Board
approving the transfer.
E. The Fire Company agrees to utilize purchasing guidelines as set forth and contained
herein as Exhibit B or Company policy submitted and agreed to by the Town Budget
Officer.
'�a�. .'✓ %^,��}'rnxy�:'�'`�„'`�2� 5:§,s� cr "� `�- a a��pY*"vxh:�:f� %Y `-y�# -ar�i '�d�.c� �.�,.vl�� "�
F. llseFof vehicles,sand= parat outd be estr„rceq��to fera uses asp etermaned<by
the=�,}ireG'o�mpany�O��auth`orizei4 zoccupants�p°ursuln�o ficrk�ptgse�or`�c�uh
"' ';;,.'".�. 3 �n� � v 3 i Y'r'4r.'�•r�^a�:, ye� r y�:;�reP+a�az'C "'-v��'.;1�:n�� r •".til u� k7� r :v
theFire�Compa� dare}allowed Ito, ompanyehicles ,Such 'it
Co pan„ aicEhortzed o c ants may SFire @n a ,,4y4/ cles and apparatus
'_zle�purs�iingautho'rize��duties.�of�the �iCo�pany�an��vre:Board approved
6101 �: � ru °`�� �p�a:a��ti,�.a�.'-> �, §�7''?a�.o-`�.�.,�..1^.�..-
ties,(such,as?atten Ijg off c�.ial.ceremon tes Zike� arad es,or�otker actavitLes that
j ''"�-% "�''F�`75:�'d . •"� ;�'""fiL sti_.�-E:'-z"sn"r `�'J,�...,".."r`v' s,�.4-14''ST`�,�_�r'�`}.5 '", a' �•^,.'"'" �.,� :s�tx.:r..�'".�'
haves a_ irect relatconsh tos>�offctal actiyiuesw=. n addlllon, th_e F,Ire Company s
r aard may ai horlZa`t ieike of a F'i a C.oms7WILirle for tr el'betw.',Vis/h r
�� �.,,�. { i,��.i nrw �,�,..,a.���+,',.�rr^F-�ru^a�4 �"rz-'v�.��#�>`"�:��`"�`t'7�r::;. '.'�,�-"`2�';^�-�.r"'�"--r .::"����'+-� ��
pff oral domrcale5ar;jj b ,�srte Nand!:emergency,}�mctden_fs ktn lorder to ,ensure t rhId
response and,expedteniespondto;emergencysttuatrons
6. Fire Company Awards Program Records.
The Fire Company is hereby required to keep, maintain and allow inspection by the
Queensbury Town Supervisor, Town Board and Town Budget Officer, certain records relating to
recordation and accumulation of points by Volunteer Fire Fighter s participating in the Volunteer
(10)
Firemen Awards Program established previously by Local Law following approval of the voters at
a referendum. The Fire Company shall keep all records that are required by such Local Law and the
records shall be provided and certified to the Town Board at such times and in such form as may be
prescribed by the Town Board not later than March 31'of each year, or not later than 30 days after
a written request has been made. (Reference is hereby made to Chapter 16 of the Queensbury
Town Code).
7. Unforeseen Events.
The Town agrees that in the case of an unforeseen,justifiable event which has the effect of
substantially impairing or reducing the capability of the Fire Company to carry out its duties of fire
protection, the Town will entertain reasonable requests or applications for additional fmancial aid
or assistance to the Fire Company to alleviate or eliminate the condition. It is understood,however,
that the Town, by agreeing to entertain any such applications or requests, does not hereby in any
respect make any representation, commitment or guarantee that additional funds or aid will be
provided to the Fire Company by the Town or that the same are permitted under law.
8. Fire Company Insurance Requirements.
The Fire Company shall provide all insurance coverage required in the performance of this
Agreement and the Town shall be in no respect liable for any act or omission of the Fire Company,
its members,employees,servants,or agents.
Appropriate liability insurance shall be obtained by and/or on behalf of the Fire Company as
further set forth below. Such insurance shall be procured from an insurance company licensed to
do business in New York State. The Fire Company shall provide the Town with a copy of
Certificate of Insurance demonstrating at least the following coverage:
A. $1,000,000 combined single limit liability coverage, per occurrence, for Business Auto
with a$2,000,000 Umbrella Policy;and
(11)
B. $1,000,000 Combined Single Limit Liability Coverage per occurrence for General
Liability Coverage with a $3,000,000 General Aggregate and $3,000,000 Product and
Completed Operation Aggregate.
C. Building Casualty Coverage equal to replacement value.
D. Vehicle Casualty and Collision Coverage equal to replacement value.
Umbrella Coverage may be used to satisfy the required limits. The Certificate of Insurance
shall name the Town as additional insured and provide for thirty (30) days written notice to the
Town of any cancellation.
9. Access.
The Fire Company agrees that the Town Board, its employees, agents, servants and assigns
shall, within ten (10) days of written request, have access to any and all Fire Company owned
buildings and real property for purposes of inspecting and evaluating the buildings, property,
vehicles,equipment,tools and other apparatus.
10. Agreement Not Assignable.
This Agreement and any and all duties, responsibilities, rights and benefits accruing under
this Agreement may not be assigned or delegated without the written consent of the Town of
Queensbury, which consent shall be entirely within the Town's discretion. The intent of this
paragraph is not to prohibit temporary coverage by a neighboring Fire Company under unusual
circumstances that may occur from time to time. .
11. Notices.
(12)
All notices,requests, demands and other communications hereunder shall be in writing and
shall be deemed to have been duly given if delivered in person or mailed certified mail return
receipt requested,to the Town,Fire Company or their respective officers.
12. Counterparts.
This Agreement may be executed simultaneously in two or more counterparts, each of
which shall be deemed an original but all of which constitute one and the same instrument.
13. Severability.
In_the event any parts of this. Agreement are found to be void by a court of law, the
remaining provisions of this Agreement shall nevertheless be binding with the same force and
effect as though the void parts were deleted.
14. Modification by Writing Only; New York State Law; Venue; Captions.
No waiver of or modification to any provisions of this Agreement shall be valid unless in
writing and signed by an authorized representative of the party against whom charged. This
Agreement shall be construed in accordance with New York State Law. Venue for any action
concerning this Agreement shall be Warren County. Captions have been added for convenience
only and are not to be determinative in the interpretation or construction of this Agreement.
15. Successor Agreement.
In the event that this Agreement expires before the next Fire Company Agreement can be
negotiated,the Town and Fire Company agree that the terms and provisions of this Agreement may,
by agreement of the parties, remain in full force and effect during the interim period pending
execution of a new agreement. During this interim period,the Town Supervisor may,if so directed
by the Town Board, approve monthly vouchers limited to 1/12t of the Fire Company's previous
(13)
year's budget.
IN WITNESS WHEREOF,the parties hereto have signed and executed this Agreement as
of the date first written above.
TOWN OF QUEENSBURY NORTH QUEENSBURY
VOLUNTEER FIRE CO., INC.
BY: BY:
JOHN F. STROUGH, III
TOWN SUPERVISOR PRESIDENT
STATE OF NEW YORK)
ss.:
COUNTY OF WARREN)
On this day of , in the year 202 before me, the undersigned, a notary
public in and for said state, personally appeared JOHN F. STROUGH, III, personally known to
me or proved to me on the basis of satisfactory evidence to be the individual whose name is
subscribed to the within instrument and acknowledged to me that he executed the same in his
capacity, and that by his signature on the instrument, the individual or the person upon behalf of
which the individual acted,executed the instrument.
Notary Public
STATE OF NEW YORK)
ss.:
COUNTY OF WARREN)
On this day of , in the year 202_before me, the undersigned, a notary
public in and for said state, personally appeared , personally known to me or
proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to
the within instrument and acknowledged to me that he executed the same in his capacity, and that
by his signature on the instrument,the individual or the person upon behalf of which the individual
acted,executed the instrument.
Notary Public
(14)
EXHIBIT A
FIRE COMPANY BUDGET
M02.
_amtenanc,,,,,,e;49,p_ega,tigns,51insuraneeVE-m-m?,,,-%-f&-Aost ,Alf,A1.4-,
Orpiiital:Proj:PQ1$.ail ,APP414tus
-"-
lac_ement
-- .
Old
-
,-
1025
aintenah. c,- rafrogsAd„
rtifou,;,t.V ..,1,3*333331.703,13
ClAppgraP8
TelaCe ellt„
'Pt441-4 qtfce,..i'4'...s4'37.3370434k'3,3043:f.Y37: 33,TT313;23:31,43a 3-33," ,
ineot,zery
A,0,4 4- v1,1 '''''YO$4204000
'0' SUranee333-'3'33;3c-13F-'441‘333 u'Y'''',M3 3-,t'::33',3
it-il,33N-rciP3Vz3;34*'ofg--ArptkWF3n'riqk'rffy3,ir ..3,32
VapitallBrOsetitsiangdzAtipaltug
pjAceInklu
to..1,417-7m-
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PebtrvJce. frav,,vuu
(15)
EXHIBIT B
Town of Queensbury
Fire and EMS Purchasing Guidelines
This Purchasing Policy for the Volunteer Fire Companies and EMS Squads currently under contract
with the Town of Queensbury is intended to assure economical use of public funds, facilitate the
acquisition of goods and services of optimum quality at the lowest price and guard against
favoritism,extravagance,fraud and corruption. •
Types of Purchases
There are two basic types of purchase contracts:
• Purchase Contracts — involve the acquisition of commodities, materials, supplies or
equipment
• Contracts for Public Work—generally involve services,labor or construction
Many times a contract may involve both types. As a general rule, if a contract is predominantly for
services and the acquisition of goods is incidental, then it will be considered a Contract for Public
Work.
Aggregate purchases over W3 B$S O for purchase contracts (those involving the acquisition of
commodities, materials, supplies or equipment) or over 588 $5,000 for public works contracts
(those involving services, labor or construction) will require three (3) quotes. The contract will be
awarded to the lowest responsible bidder/quote (vendor submitting the lowest bid or price quote
that meets all product specifications). All related party(current officers, board members,members
in general) contracts (purchase and public works) would require approval of the majority of each
company's/squad's Board of Directors. All IRS guidelines will be followed for the issuance of
1099's for those vendors meeting IRS stipulations.
(16)
Pamela Hunsinger
From: Pamela Hunsinger
Sent: - Friday, December 1,2023 12:43 PM
To: John Strough
Cc: Barbara Tierney;Joanne Watkins; Monica Stark
Subject: RE: Revised 2024,2025,2026 Budget
Attachments: North Qby Fire-2024-2026.doc
Changes made. Thank you,John.
From:John Strough<johns@queensbury.net>
Sent: Friday, December 1,2023 12:10 PM
To:Pamela Hunsinger<pamelah@queensbury.net>;Barbara Tierney<barbarat@queensbury.net>
Cc:Joanne Watkins<joannew@queensbury.net>;Monica Stark<monicas@queensbury.net>
Subject: RE: Revised 2024,2025,2026 Budget
Please use:
382,000 for 2024;420,000 for 2025 and 462,000 for 2026
John
From: Pamela Hunsinger<pamelah@queensburv.net>
Sent:Thursday, November 30,2023 7:32 AM
To: Barbara Tierney<barbarat@aueensburv.net>;John Strough<johns@queensburv.net>
Cc:Joanne Watkins<ioannew@queensbury.net>; Monica Stark<monicas@queensburv.net>
Subject: RE: Revised 2024,2025,2026 Budget
Good morning. Attached is the Resolution setting public hearing on the North Qby Fire proposed 3 Year Agreement. Are
we to use the$figures listed below? We will need the accurate numbers for the Notice of Public Hearing and
Agreement.
Please advise.
Thank you,
Pam
X8251
From:Barbara Tierney<barbarat@queensburv.net>
Sent:Sunday, November 19,2023 1:37 PM
To:John Strough<iohns@queensbury.net>
Cc:Pamela Hunsinger<pamelah@oueensburv.net>
Subject: RE: Revised 2024,2025,2026 Budget
NQ Fire 3 year at 10% 2024 381,700
2025 419,870
2026 461,857
2023 was$347,000
1
From:John Strough<iohns@queensburv.net>
Sent:Sunday, November 19,2023 11:52 AM
To:John Hodgkins<john@wflake.com>;Queensbury Supervisor Office<Cl_bvSupervisor@queensburv.net>
Cc:Todd Mahony<Todd Mahony<president@nqvfc.org>; Llsa Munzenmaier<Imunzv4@gmail.com>;Tim Collins
(tcollins98809@gmail.com)<tcollins98809@gmail.com>;Ward1<wardl@queensburv.net>;Ward2
<Ward2@queensbury.net>;ward3<ward3@queensburv.net>;Ward4<ward4@queensburv.net>; Barbara Tierney
<barbarat@queensburv.net>
Subject:RE: Revised 2024,2025,2026 Budget
Hi John,
My figures went:382,000 for 2024;420,000 for 2025 and 462,000 for 2026.
Current: 347,000.
10% increase per year—three years.
And you appeared to agree.
John
From:John Hodgkins<iohn@wflake.com>
Sent:Sunday, November 19,2023 9:11 AM
To:Queensbury Supervisor Office<QbvSupervisor@queensburv.net>
Cc:Todd Mahony<Todd Mahony<president@ngvfc.org>; Llsa Munzenmaier<Imunzv4@gmail.com>;Tim Collins
(tcollins98809@gmail.com)<tcollins98809@gmail.com>;Ward1<wardl@queensburv.net>;Ward2
<Ward2@queensbury.net>;ward3<ward3@queensburv.net>;Ward4<ward4@queensburv.net>
Subject: Revised 2024,2025,2026 Budget
John,
Attached is our revised budget requested by the Town Board at last Wednesday's workshop meeting. As suggested by
the Board our budget will ramp up over the three years of the contract. Upon review of our concessions and our history
we believe our request is reasonable and necessary to meet our increasing financial requirements driven by rapid
inflation since our last budget in 2021.
Given we have made major concessions North Queensbury Fire has two requests.
1. Request that the Town Board approves North Queensbury to borrow up to$250,000.00 immediately. The
New Heavy Rescue Truck R125 we purchased this past summer was paid for from our cash reserves
($350,000.00). This truck purchase yielded a savings of$700,000.00 compared to if we had made the
purchase a new as planned. It was assumed that we would have sold the Old Rescue this fall but delays
getting radio equipment put off marketing the old truck. As we have zero cash reserves it would be prudent
to have funds available. North Queensbury currently has zero Debt.
2. Request that the hearing for our new contract be held this year so that we may receive our first installment
from our new contract the beginning of January.
We appreciate the Board meeting with us last Wednesday and look forward to your approval.
Regards,
John Hodgkins
2
, NQVFC Budget Committee Chair
Cc: Town Board
NQ Officers
NQ Budget Committee
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