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3.16 3.16 Conferences\CONFERENCE APPROVAL—Town Clerk-Tax Receiver and Deputy Town Clerk 1-12-18-2023 RESOLUTION AUTHORIZING TOWN CLERK/RECEIVER OF TAXES & ASSESSMENTS AND DEPUTY TOWN CLERK I TO ATTEND LASERFICHE EMPOWER CONFERENCE RESOLUTION NO.: , 2023 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Town Clerk/Receiver of Taxes & Assessments has requested Town Board authorization for her and the Deputy Town Clerk I to attend the Laserfiche Empower Conference in Las Vegas, NV from April 22 - 26, 2024 which Conference offers technical training, comprehensive classes and networking opportunities to sharpen Laserfiche skills and maximize the power of the Town of Queensbury's Laserfiche system, and WHEREAS, the Town Board has authorized allocation of funds for Conference expenses within the Town Budget, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the Town Clerk/Receiver of Taxes & Assessments and the Deputy Town Clerk I to attend the Laserfiche Empower Conference in Las Vegas, NV from April 22 - 26, 2024 as delineated in the preambles of this Resolution, and BE IT FURTHER, RESOLVED, that all such incurred necessary and reasonable Conference expenses shall be deemed proper Town charges, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to reimburse the Town Clerk/Receiver of Taxes & Assessments and/or Deputy Town Clerk I for any necessary and reasonable Conference expenses they may have paid to date, and BE IT FURTHER, RESOLVED, that in the event that the Town Clerk/Receiver of Taxes & Assessments and Deputy Town Clerk I do not attend the Conference after Conference expenses have already been incurred by the Town, the Town will be reimbursed by the Town Clerk/Receiver of Taxes & Assessments and/or Deputy Town Clerk I within three (3) days of cancellation, and BE IT FURTHER, RESOLVED, that such Conference expenses shall be paid for from the appropriate account(s) as may be determined by the Town Budget Officer, Accountant and/or Town Clerk. Duly adopted this 18th day of December, 2023, by the following vote: AYES NOES ABSENT: 4L.a TOWN OF QUEENSBURY 742 Bay Road, Queensbury, NY. 12804-5902 Request for CONFERENCE / OUT OF TOWN TRAVEL Employee Attendee Colleen Rathbun Department Town Clerk's Office Name of Conference I Meeting Laserriche Empower Purpose / justificati❑n Training Mill Start Date Apr-22 End Date Apr-26 Haw Lang Away From Job? 5 days Location Las Vegas, NV Estimated Miles (one way from Town Office Bldg) Proposed Method of Travel Town Auto Personal Auto other Caroline Barber Who Else From Your Department Will (Submit S Attend S pharate RequestAir �tne"a[esJ Expense Estimates : Registration Fees $ (itemised receipts Requiredfporall Personal Auto Mileage Reimbursement R rapense eimbursemeMts) ' Tails, Parking, etc Fuel & Expense for Town Auto $ 4.0 227.9 $ 911 .5E Hotel f or nights xs Dailyltatra Meals f' Other $ 741 .96 Total Estimated Expenses 1 ,653.52 Appropriation Account to be Encumbered Department Manager*s Approval Date Submitted Attendance at all overnight CaMferences an all meetings more than 100 miles from the Town requires preapproval by the Town Supervisor and/or the Town Board Submit thds request to fhe Town Supervfsw, together with a tape approved, Conference Meeting rti documental at Teas hree weeks in ac nce of the event. Once tepproved; a copy must be Agenda and any artier supporting provided to the Comptrollers Officefaraccaunting X. Town Supervisor's Approval Date " Home of Natural Beauty ... A Good Place to Live TOWN OF QUEE.NSBURY 742 Bay Road, Queensbury, NY, 12804-5902 Request for C0NFEREN C—F / QUT OF TO WN TRAVEL Employee Attendee Caroline Barber Department Town Cleric's Office IVarne of Conference ! Meeting Laserfiche Empower Purpose J Justification Training Start Date Apr-22 End Date A,pr`26 How Long Away From Job? 5 days Location Las Vegas, NV Estimated 'Miles (one way from Town Office Bldg) Proposed Method of Travel : Q Town Auto Q Personal Auto Other Colleen Rathbun Who Else From Your Department Will Alsn�trS This eMnWe Rcquevttfar Each .trte.ndeeJ Expense Estimates : Registration Fees $ atemaed receipts Requiredfor all Personal Auto Mileage Reimbursement $ EspArase Relmburseme+ea) Tolls, Parking, etc �+ Fuel & Expense for Town Auto $ , 227.9 911 .56 Hotel f�nPShv 40 X S Claify Rafe) � Meals 741 .96 Other Total Estimated Expenses $ 1 ,653.52 Appropriation Account to be Encumbered Department Manager's Approval Date Submitted Atlettdunce at all overrrlght Canferettces an all meetings more than 1 oo miles from the Town requires preappraval by the Town Supervisor and/or the rawn Board, Sub nit this request to the Tawn Swtervisor, together with a copy of'he Conference Afeeting Agenda and any other supporting documentation, at I t th weeks In nee of the event. once appraved, a copy must be provided to the ComptrWIers office for account= 'Gown Supervisor's Approval Dated " Home of Natural Beauty ... A Good Pure to Live "