4.04 4.4
2024 ORGANIZATIONAL MEETING/Advance Approval of Claims-Payments Outside of Audit
RESOLUTION AUTHORIZING ADVANCE APPROVAL
OF CLAIMS DURING 2024
RESOLUTION NO.: 12024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board sees a need to allow payment of certain bills
ahead of the regular Town Board audit in order to ensure the continuance of insurance coverages,
avoidance of late charges and timely delivery of certain shipments and mailings, and
WHEREAS, the Town Board wishes to authorize payment in advance of audit of claims
for public utility services, health, dental, workers' compensation, disability and unemployment
insurance premiums, debt service payments, postage, freight and express charges, and
WHEREAS, Town Law §64(23) and §118 allow for such payments, and
WHEREAS all such claims shall be presented at the next regular meeting for audit, and
WHEREAS the claimant and officer incurring or approving such payments shall be
jointly and severally liable for any amount disallowed by the Town Board,
NOW THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the payment in
advance of audit of claims during 2024 for such premiums for policies that would otherwise
lapse before audit, incur late charges, postage, freight and express charges and all such claims
shall be presented at the next regular meeting for audit, and the claimant and officer incurring or
approving such payments shall be jointly and severally liable for any amount disallowed by the
Town Board, and
BE IT FURTHER,
RESOLVED, that this Resolution shall take effect immediately, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Budget Officer to take any actions necessary to effectuate the terms of this
Resolution.
Duly adopted this I" day of January, 2024 by the following vote:
AYES Mr. Metivier, Mr. Freer, Mr. Dixon, Mr. McNulty, Mr. Strough
NOES None
ABSENT: None