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2024 ORGANIZATIONALTriends of Mountainside Library—1-22-2024
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND FRIENDS OF MOUNTAINSIDE LIBRARY
RESOLUTION NO. ,2024
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to enter into a 2024 Community Service
Agreement with the Friends of Mountainside Library,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the 2024 Agreement
between the Town and Friends of Mountainside Library with funding not exceeding $2,500 and to be
paid for from Community Services Account No.: 001-8989-4414, and authorizes and directs the Town
Supervisor to execute the Agreement in substantially the form presented at this meeting as well as any
other needed documentation, and the Town Supervisor and/or Town Budget Officer to take any
further actions necessary to effectuate the terms of this Resolution.
Duly adopted this 22nd day of January, 2024,by the following vote:
AYES
NOES
ABSENT:
r
2024 AGREENMNTS 1 Friends of Mountainside Library
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
FRIENDS OF MOUNTAINSIDE LIBRARY
THIS AGREEMENT, made the 1 $� day of January, 2024, by and between the TOWN OF
QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
FRIENDS OF MOUNTAINSIDE LIBRARY, a non-profit agency organized and existing under
the laws of the State of New York, with its principal place of business at P. O. Box 260, Cleverdale,
New York 12820 (hereinafter referred to as the "CONTRACTOR") in the spanner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1 . Contractor agrees to furnish community services to the Town and its residents for the 2024
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
{operation and maintenance of free Public Library at Durham's Bay.
2. The Town agrees to pay Contractor the sum of $2,500 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: 12-31 -23 Financial Report.
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3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty (30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all, Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31, 2024.
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement
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by the parties and that it may not be changed orally.
IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on
the day and year first above written.
TOWN OF QUEENSBURY FRIENDS OF MOUNTAINSIDE
LIBRARY
8Y: BY:
dOHN F. STROUGH, III LINDA. F. LONG
TONNW SUPERVISOR PRESIDENT
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD FRIENDS OF MOUNTAINSYDE LIBRARY
QUEENSBUR.Y, NY 12804 P.O. BOX 260
CLEVERDA:LE, NY 12820
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BILLING VOUCHER
Subndtted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSRURY, NY 12804
Phone451€3-761-8201 Faz: 518-745-4445
NYS Sales Tax Exemption 14-&002393 22 not write In this area -fix Pjaountin Use Ord
Department Town Hoard Exhibit A porno. hrnP ALCCCK04TCODE sDlsThaeuTloN
2,500 00
VENDOR NO.
L Friends of Mountainside Library
A
h P, O. Box 260
M
A Cleverdale, New York 12820
N
T L
OUR CUSTOMER ACCouNr No. TOTAL $ 2,500 00
This form is to be used by: 5 Vendors not fumlshbg their own ,pre-prInfad Invoice form.
$ rtrrrent Mane rs to ve vendor invoices 1br payment
DATE INVOICE NUMBER DESCRIPTION i AMOL NT DUE
Per Town Board Resolution No.: , 2024 2,500 00
TOTAL AMOUNT DUE
$2,50 J00
CLAIMANT cER-nFICAT€ON: t hereby certify that the products and/or services listed above have been furnished to the
Town, including all infonnaSon and documents required by a Contract where applicable; that no portion has been previously
paid or satisfied; that taxes from which the Town Is exempt are not Included; and that the amount claimed Is actually due.
Date: Signature: 'Title:
DEPARTMENT APPROVAL cornotrotices Office ties,
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are In accordance Checked
with pre-author€zad Purchase Orders or Contracts, where applicable. The Returned
services and/or materials, including all required Information and documents, Reason
have bean furnished to the Town of Queensbury, and the amount approved
Is due for payment. Entered
Authorized Due Dates
Date: Jan i 1 , 2024 Oticial Oomptrofter
TOWN OF QUEENSBUR"Y a MptrorrwLaxohbMinp vwrciwmty S Mar lgex