02-05-2013 Recreation Commission
CAMW Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
FEBRUARY 5, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—January 8, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
Visitor:Members of the Queensbury Land Conservancy
a) Monthly Correspondence
b) Budget Control Report (2013)
c) Employee Roster (winter 2012-13)
d) 2012 Committees and Officers List (review/reminder for March 5 elections)
4. UNFINISHED BUSINESS
a) Jenkinsville Maintenance Building—Update, Director
b) Recreation Assessment Fee (Commercial/Residential)—Update, Director
c) Riverside Park/Faith Bible Church Property Development- Discussion
5. NEW BUSINESS
a) Gurney Lane Pool Renovation—Update, Director
b) User Group Fees at Jenkinsville- Discussion
c) Any New Discussion Items Introduced By Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to he held at 7.•00 p.m.in the Queenshury Town Office Building—Supervisors Conference Room.
Queensbury Recreation Commission
Queensbury, NY
Minutes of the January 8, 2013 regular meeting of the Recreation Commission of the Town of Queensbury held at the
Town of Queensbury Supervisor's Conference Room
Vice Chairperson Mott called the meeting to order at 7:04 pm
Roll Call:
• Present— Fusco, Goralski, Hewlett, Matthews, Mott
• Excused— White,Switzer
• Staff—Director Steve Lovering, Assistant Director Lori O'Shaughnessy, Program Coordinator Jen Baertschi
• Guests—None
Approval of Minutes:
It was moved by Commissioner Mathews, seconded by Commissioner Goralski,to approve the minutes from the
December 4, 2012 meeting. All members present approved.
Communications and Remarks from Visitors: (see file for copies)
• Monthly Correspondence
• E-mail from Jim Fitzgerald animal control officer, regarding traps being set by unauthorized person at Big
Boom Park
• E-mail between Director Lovering and Charlie Burgess of Open Space Institute regarding FBC phase 1
project
• Copy of resoultion reappointing Judith Goralski to the Recreation Commission
• Memo from Director Lovering regarding Commercial Development fee advising pulling resolution from
Town Board meeting of December 14th and waiting until January 14 to further develop comprehensive
language
• Correspondence between Warren County Sheriff's office and Director Lovering regarding damage to
West End Park along with repair costs.
• Copy of resolution authorizing use of occupancy funds toward town recreation projects
• Budget Control Report as of 1/04/2013 reviewed and discussed
• Employee roster winter of 2012-13
Unfinished Business
• Update on proposed new Jenkinsville Maintenance Building— (see file for Construction Observation Report)
Remaining work includes exterior site work and clean up and fencing installation (in spring). $21,800 is being
retained until all work completed.
• Recreation Assessment fees both residential and commercial discussion-meeting held recently between
Commission and Town officials. Meeting did not seem to favor a commercial fee. Thought this would not be
business friendly. Residential fee Town Board workshop on 1/14/2013.
New Business
• Riverside Park/Faith Bible Church property expansion project with Open Space Institute-discussion on
use of this property—Commission has some serious concerns with moving forward with this project.
• Supervisor/Commission meeting date and agenda—to be arranged in early February.
• Any new discussion items—Queensbury Land Conservancy would like to meet with Commission to
discuss our shared mission. Possible February meeting??
Committee Reports
• Budget Review
• Safe and Quality Cycling—Commissioner Mott
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
Additional Information and/or reports (see file for complete report)
• Article on Board and Commission members
• Article on providing equal opportunities in youth sports
• Annual Revenue totals by year with averages
Adjournment—a motion was made by Commissioner Hewlett, seconded by Commissioner Goralski, to adjourn the
meeting at 8:31 pm. All members present approved.
Respectfully submitted Approved by
Joseph Fusco, Secretary Lisa Marie White, Chairperson
02/01/2013 09:52 ITOWN OF QUEENSBURY JPG 1
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 02
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 0 386,000 20,014.88 .00 365,985.12 5.2%
0017020 1020 OVERTIME 500 0 500 .00 .00 500.00 .0%
0017020 4010 OFFICE SUPPLIES 0 950 950 11.95 .00 938.05 1.3%
0017020 4030 POSTAGE 3,200 0 3,200 .00 .00 3,200.00 .0%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 .00 .00 1,300.00 .0%
0017020 4120 PRINTING 4,000 0 4,000 51.00 .00 3,949.00 1.3%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 -950 7,750 .00 .00 7,750.00 .0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 .00 .00 1,200.00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 0 405,100 20,077.83 .00 385,022.17 5.0%
TOTAL GENERAL FUND 405,100 0 405,100 20,077.83 .00 385,022.17 5.0%
TOTAL EXPENSES 405,100 0 405,100 20,077.83 .00 385,022.17
GRAND TOTAL 405,100 0 405,100 20,077.83 .00 385,022.17 5.0%
** END OF REPORT - Generated by Steve Lovering **
02/01/2013 09:52 ITOWN OF QUEENSBURY IPG 1
stevel IYEAR-TO-DATE BUDGET REPORT I9lytdbud
SML - PARKS & RECREATION
FOR 2013 02
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 197,000 0 197,000 9,636.90 .00 187,363.10 4.9%
0017110 1020 OVERTIME 1,000 0 1,000 153.19 .00 846.81 15.3%
0017110 2070 PARK EQUIPMENT 2,000 0 2,000 .00 .00 2,000.00 .0%
0017110 2080 POOL EQUIPMENT 2,000 0 2,000 372.01 327.99 1,300.00 35.0%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 .00 .00 1,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 0 4,400 742.32 .00 3,657.68 16.9%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 .00 .00 1,750.00 .0%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 .00 .00 1,800.00 .0%
0017110 4271 WATER TREATMENT CHEMI 6,800 0 6,800 .00 .00 6,800.00 .0%
0017110 4300 ELECTRICITY 13,500 0 13,500 444.88 .00 13,055.12 3.3%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 0 31,500 2,177.47 425.00 28,897.53 8.3%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 594.75 .00 14,155.25 4.0%
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 2,500 0 2,500 .00 .00 2,500.00 .0%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 0 4,200 .00 .00 4,200.00 .0%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 .00 .00 800.00 .0%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 .00 .00 4,200.00 .0%
0017110 4824 RECREATION PROGRAMS 43,000 0 43,000 385.00 15,683.00 26,932.00 37.4%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 928.40 .00 9,071.60 9.3%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 .00 .00 2,500.00 .0%
TOTAL PARKS 346,400 0 346,400 15,434.92 16,435.99 314,529.09 9.2%