3.7 3.7
BIDS\AWARD Bid UsedHighway Brine Truck—Best Value—HL Gage Sales—Capital Reserve 64 Transfer-2-12-2024
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
2015 OR NEWER SINGLE AXLE DIESEL ENGINE TRUCK FOR
TOWN HIGHWAY DEPARTMENT FROM H.L. GAGE SALES, INC.
RESOLUTION NO.: , 2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 104, 2020, the Queensbury Town Board authorized
adoption of Local Law No.: 4 of 2020 entitled, "A Local Law Authorizing the Award of
Contracts on the Basis of Best Value", which Local Law authorizes the Town to award contracts
which would otherwise be subject to the "lowest bidder" rule to a bidder on the basis of "Best
Value," as defined in New York State Finance Law §163 as determined by the Town Board upon
the recommendation of the Purchasing Agent and the Department Manager (in this case, the
Town Highway Superintendent) which would include the specific factors to be applied in
determining "Best Value"reflecting, wherever possible, objective and quantifiable analysis, and
WHEREAS, General Municipal Law §103 provides that the Town advertise for bids and may
award the bid to the bidder on the basis of"Best Value" as set forth in New York State Finance Law
while also meeting New York State statutory requirements and the requirements set forth in the
Town's bidding documents, and
WHEREAS, in accordance with Resolution No.: 69,2024, the Town Purchasing Agent
published an advertisement for a 2015 or newer single axle diesel engine truck to be used by the Town
Highway Department for brine application as described in bid documents/specifications prepared by the
Highway Department and/or Town Purchasing Agent, and
WHEREAS, on February 6th, 2024 the Purchasing Agent received and opened the one (1)
and only received bid, and
WHEREAS, the Purchasing Agent and the Highway Department's Fleet Manager
reviewed such bid and have recommended that the Town Board authorize the bid award for a
2016 International truck to the only and therefore lowest, responsible bidder, who also meets the
Best Value criteria, H.L. Gage Sales, Inc., for an amount not to exceed $59,985, and
WHEREAS, the Town Board concurs with the analysis and finds that this purchase meets the
Town's "Best Value"criteria, and
WHEREAS, in accordance with NYS General Municipal Law §6(c), the Town Board is
authorized to withdraw and expend funds from Capital Reserve No. 64 subject to permissive
referendum, and therefore, the Town Board wishes to authorize such purchase with withdrawals and
expenditures from Capital Reserve No. 64,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for a
2016 International truck from the only and therefore lowest, responsible bidder, who also meets
"Best Value" criteria, H.L. Gage Sales, Inc., for an amount not to exceed $59,985 to be paid for
from Vehicles Account No.: 004-5130-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and the expenditure for
such capital purchase is an expenditure for which Capital Reserve Fund No. 64 was established, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs establishment of
appropriations and estimated revenues as follows:
• 001-9901-9128-0064 Transfer to Operating Funds - $59,985;
• 004-0000-55031 Interfund Revenues - $59,985;
0 Vehicles Account No.: 004-5130-2020 - $59,985; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
amend the Town Budget, make any adjustments, transfers or prepare any documentation
necessary to establish such appropriations and estimated revenues and effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Highway Superintendent, Town Budget Officer and/or Purchasing Agent to take any and
all action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 12th day of February, 2024, by the following vote:
AYES
NOES
ABSENT:
RESOLUTION REJECTING BIDS FOR 2018 OR NEWER SINGLE AXLE
DIESEL ENGINE TRUCK AND AUTHORIZING ADVERTISEMENT OF
BIDS FOR 2015 OR NEWER SINGLE AXLE DIESEL ENGINE TRUCK
FOR TOWN HIGHWAY DEPARTMENT
RESOLUTION NO.: 6992024
INTRODUCED BY: Mr. Timothy McNulty
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Harrison Freer
WHEREAS, by Resolution No.: 104, 2020, the Queensbury Town Board authorized
adoption of Local Law No. : 4 of 2020 entitled, "A Local Law Authorizing the Award of
Contracts on the Basis of Best Value", which Local Law authorizes the Town to award contracts
which would otherwise be subject to the "lowest bidder" rule to a bidder on the basis of "Best
Value," and
WHEREAS, General Municipal Law Fj 103 provides that the Town advertise for bids and
may award the bid to the bidder on the basis of "best value" as set forth in New York State Finance
Law while also meeting New York State statutory requirements and the requirements set forth in
the Town's bidding documents, and
WHEREAS, by Resolution No. : 448, 2023, the Town Board duly advertised for bids for a
2018 or newer single axle diesel engine truck to be used for brine application as described in bid
documents/specifications prepared by the Town Highway Department and/or Town Purchasing
Agent, and
WHEREAS, the Town's Purchasing Agent and Highway Superintendent have reviewed the
received bids and have recommended that the Town Board reject such bids and authorize the
advertisement for bids for a 2015 or newer single axle diesel engine truck as described in bid
documents/specifications prepared by the Torun Highway Department and/or Town Purchasing
Agent,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby rejects the bids received by the
Town for a 2018 or newer single axle diesel engine truck to be used for brine application and
authorizes and directs the Torun Purchasing Agent to publish an advertisement for a 2015 or newer
single axle diesel engine truck to be used for brine application as described in bid
documents/specifications prepared by the Highway Department and/or Town Purchasing Agent in
the Town's official newspaper, open all bids, read them aloud and record the bids as is customarily
done and present the bids to the next regular or special meeting of the Town Board, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Supervisor, Purchasing
Agent, Highway Superintendent and/or Town Budget Officer to take all actions necessary to
effectuate the terms of this Resolution.
Duly adopted this 24d' day of January, 2024, by the following. vote.
AYES Mr. Metivier, Mr. Freer, Mr. Dixon, Mr. McNulty, Mr. Strough
NOES None
ABSENT: None
BID OPENING RESULTS
FOR:
USED 2018 OR NEWER SINGLE AXLE CAB AND CHASSIS
February 6, 2024
Bid Opening 2:00 PM
Purchasing Agent: Joanne Watkins
Witnessed by: Dave Duell, Highway superintendent and Jason Sanchez, Fleet Manager
COMPANY NAME & BID AMOUNTS TRUCK IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE
BID CERT
HL GAGE SALES INC 59,985*00 2016 YES YES
ALBANY, NY INTERNA"ONAL
Best Value Selection 2/7/2024
$59*985,00 5 25 O 0
New 14' Platform with steel 5 25 0 D
racks
80,271 4 16 0 a
Cummins I5B 250 3 9 0 0
19,650lbs 3 9 a 0
Intematlonal z 4 0 0
2D16Imematlonal4300 SBAU2 88 NO BID 0 NO BID 0
TRUCK A= Hl.Gage 2016 4300 SBA 02 NO BID NO BID
Meets all spec requirements
Payload of 19,650lbs
250HP with 660 IIA Torque
est. 2 week delivery time frame
_ ID PROPOSAL
To: TOWN OF QUEENSBURY:
1 . The undersigned hereby declares that he/she is the only person interested in this Bid;
that it is made without any connection with any person making another Bid for the saute contract; that
the Bid is in all respects fair and without collusion or fraud; and that no official of the Town, or any
person in the employ of the state, is directly or indirectly interested in the Bid or in the supplies or
work to which it relates, or in any portion of the profits thereof.
2. The undersigned also declares that he/she has carefully examined the annexed form
of Bid documents and specifications and will provide the following item at the prices indicated,
immediately upon request, to be fully paid within 34 days of receipt by the Town.
3. PRICE including delivery to 742 Bay Rd, Queenshury, NY:
2015 or newer Single Axle Cab & Chassis
Bid Amount :$
Body Type: A2 , IV,` !.clrr,;r S'..-2-� )eltc�-
Mileage: _ ea ,29 f
Engine: 0 m rr. ZW s
Transmissionj ,
Manufacturer: ;; xJe ZZ:ePtl
4. CONTRACT - AGREEMENT: By execution of this Bid Proposal, Bidder agrees to
execute a further agreement if requested by the Town of Qrueensbury and agrees, in any event, that all
understandings, conditions, provisions and specifications referred to in and a part ofthis Bid Proposal,
the Notice to Bidders, the Instructions to Bidders, the Specifications and the Affidavit of No
Collusion, shall constitute the terms and conditions of an agreement and actually be an agreement, if
no other agreement is entered into, between the Bidder and the Town of Queensbury.
g J-'
DATE *SI LJRE OF AUTHORIZED COMPANY
OF IAL IAL - PRINT NAME NEXT TO SIGNATURE
COMPANY NAME
COMPANY PHONE NUMBER
COMPANY ADDRESS
10