3.06 3.6
SERVICES\EVision—Website Redesign—Transfer Undesignated Unappropriated General Fund Balance-2-26-2024
RESOLUTION AUTHORIZING ENGAGEMENT OF EVISION DIGITAL
MARKETING, LLC FOR TOWN WEBSITE REDESIGN SERVICES
RESOLUTION NO.: , 2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by previous Resolutions, the Queensbury Town Board has authorized
engagement of eVision Digital Marketing, LLC (eVision) for Town digital and website technology
services, and
WHEREAS, the Town Board wishes to engage eVision for the development and redesign
of the Town's website for the amount of $18,810 in accordance with eVision's August 28, 2023
Proposal as such professional services are consistent with eVision's existing provision of digital
marketing and website technology services and eVision has the skill, expertise and an established
familiarity and comfort level with the Town,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
engagement of eVision Digital Marketing, LLC (eVision) for the development and redesign of the
Town's website for the amount of$18,810 in accordance with eVision's August 28, 2023 Proposal
presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
services shall be from Consultant Fees Account No.: 001-1680-4720, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to transfer $18,810 from the Town's Undesignated, Unassigned General Fund's Fund Balance
Account No.: 001-0000-0909 to Consultant Fees Account No.: 001-1680-4720, amend the Town
Budget, make any adjustments, transfers and/or prepare any documentation she deems necessary,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Proposal in substantially the form presented at this meeting and/or any other needed
documentation and the Town Supervisor, and/or Town Budget Officer to take any and all actions
necessary to effectuate the terms of this Resolution.
Duly adopted this 26th day of February, 2024, by the following vote:
AYES
NOES
ABSENT :
a . a
+
F ...c
x
cF .;
a.
�i
_J -•
k
_ = WEBOSITE-REDESIGN == I A�; -
Fad
MIMI
-p
Town of Queensbur�r
Augut s 28, 202�- _
- Prepared-6, Jennifer McDonald -
_ l
j
r ,
- L
\
Qu ensbury
We are pleased to submit a proposal for development of a new website for the Town of Queensbury.
There are multiple challenges that must be met to clearly organize and successfully develop this type of
website. At eVision Digital Marketing, we have the experience and a thorough understanding of the
unique needs a municipality presents.
Thank you for allowing us to submit this proposal. Please let us know if you have any questions.
Jennifer McDonald
* eVision Digital Marketing, LLC owns the copyright for this document and all its contents. This proposal
should be considered private and confidential and may not be shared with any competitors of eVision Digital
Marketing, LLC. This proposal expires go days from date of submission.
Click here to download a PDF copy of this proposal.
2
Project Scope
PROJECT TIMELINE
It is important to us to meet deadlines! We will be providing you with a number of items that are
required in order for us to build your website_
Website development will begin once we have received all of the items on your needs list_ When all of
those items are received in-house, we will review our project schedule and give you an estimated
delivery date.
ESTIMATED TIMELINE
*A project of this size, typically takes 8-12 weeks and is based on client cooperation in completing tasks and
corresponding in a timely manner.
PROJECT BREAKDOWN
*Project cost based upon hours listed above billed at $95 per hour. Additional hours may be subject to
our hourly billing rate of $9 5 per hour.
WEBSITE DESIGN & DEVELOPMENT
New website highlights include:
• A modern and updated design / layout
Addition a prominent search box
Addition of expiration dates for alerts and important notices
• Create quick links/icons or a HOW DO I option in the navigation with important links
• Freshen up website photos / addition of videos
• Improve mobile / responsive design
• ADA Compliance improvements
• Review website content with department leaders and update if necessary
PROJECT SCOPE
4
FPHASEnning, Research & Gathering
lanning and gathering
nd reorganize the navigation/pages to improve usability and flow
Reviewwebsite color scheme and make recommendations for freshening up colors on the new
website
• Take new photos in and around Queensbury for website use
• Create wireframe for homepage layout and design
• Submit current website content to department leaders for review
• Create development server, upload WordPress CMS, theme, plugins, etc...
PHASE 2: Website 'Design
• Create a new graphic design / look of the website. Develop website homepage based on design.
Town of Queensbury will approve developed homepage design before any further development
begins.
• Create visual components. ILE: icons or graphics
PHASE 3: Website Development &ADA Compliance Implementation
• Develop and migrate all page content, pdf files and images to new website
■ Setup blog pages/functionality
• Add event calendar and migrate upcoming events
• Add new functionality for expiration dates on alerts and important notices
• Migrate audio file plugin and files
• Migrate interactive maps - https://www.gueensbury.net/maps/
• Import contact forms
Add search box/functionality
• Add property locator code
• Website will be WCAG 2.o / AA Level compliant. We will use ADA compliance website best practices
along with a widget or WordPress plugin to control items like tent resizing and denaturation.
• Add Image alt tent - keywords to images
• Copy over SEO - page titles and descriptions for search engines
5r
PHASE 4: Testing & Launch
• Launch website
• Review and implement website go live checklist
Form and website testing
• Add SSL Certificate for security
• Setup website backup plugin and security
• Add Google Analytics code
Mobile website review and testing
• Add and configure security plugin
Add cache plugin for improved website speed
Create 301 redirects so indexed pages in Google redirect to the new website page URLs (if
applicable).
• User Level Access and user setup
PAYMENTS
• Payment 1: 25% due Upon completion of Phase L
• Payment 2: 25% due upon completion of Phase 2.
• Payment 3: 4o% due upon completion of Phase 3.
• Payment 4: io% due upon completion of Phase 4.
Additional Functionality: (Quote is based on current website pages/functionality. If there is any additional
functionality that is needed we will submit a follow up quote or proposal upon request.
6
s . ,
r # s# i e�niPL
µ
IL
LkL4 LL'�r L Lrd;.r k r PLr,rJr_L I�reNr%J.'llLr�
TL
dxr
Q
rc r a
J4,LIk.'I%..T rI.r,kk dd-r I rd.d,.L I-0,1 d-r-r r.I.dj,r.-.-I.I.,
dJ
%
44. _ .. .r F F3 A
xf you have [any questionsIUouthl yuae; e1 flree to get in #ouch
h ]'� t o f�i .a i.�. t r t . Y gQ`��l.J. I ~':
nytlme at 'lenn�fer cevisiandig�tal com
,, =;n ti
F. .: ::
s:
J [1s .I
`i f ,wry 1: r r r S. ' 1's♦ CE H.i ,�
vr.u.:lti.{l :NFiYz#."we-h#:LA,. r: . a."a -w`fi:h�+.[-: �..f.'�Y r�^c..}....�1,r +It.A`au>�va°y .f.elf. .'ZiA'>•a3 ':' d' w£ n. .auk. * 64°eus� �J ' ,'. A.wr , ..^gin
t, ,
A
r x
.1
�
Lr
rr
Description Item Quantity Price LL
y
..
Website Design & Developmentl Town of $18,810.00 1 $18,810.00
Queensbury
Payment 1: 25° due upon completion of
Phase 1
Payment 2: :zg% due upon completion of
Phase 2
Payment 3: Li.O% due upon completion of
Phase 3
Payment 4: 1,0% due upon completion of
Phase 4
rr
.
. .
_ _
. K .
- ,.
. . .
.
.. 1 s-- . . . . I . .. ... . ... .
> r -. .. . .
,._k .. . . .. t 1.
.. _ .. . .
... - -s.
... ... ,I.. ..
tr.. :.. ... . . _ . .
:..'_... .. ...' .
n� ..
.ej I...
.::'
.. . _.c k :. .. . . p- ...
-i i' - . . _. _. - ., ..
2 .. ..
.. .. _
5 J _ . . ..
iti _ ... . .
".. I .v; S
d: qi ?'i ... i S
11
. 6. - - i1 - .
c - . . ..rt
{,
�.... . . .
Y
'.
i.. Y . .
Wr�
.. _ S n _ .L, a
_ 4 _ - ..
.. ...J- . . .. _ ....
'f! i . .
:.. . i.� - .y ..
..._. .. r '. t. :,r :.j I .. .
.:;..i! J ._ . .. .
. :. . . co
.,-, ` -
I Cd. r
. .
} . .
" : ...
< . x..., .:. :: .
r
. - .
,
. _.;, . ..
.', r4 t e, ..: .. .
. - - 3 _ - _
. . _ .�: . .
:. . .
� ?-
'{' S /,
i,a 5F _
,... I - a .. .. . .
%
„i: a Yrr . .. .. .
. .. ... ayt f ..
,_ .. r . .i
^?. . _ .
. . .. .
. ... ....
i ":
. . ... _
-
. .
- . .
e .>- � .
i} it ..
.. ,,, % .
.kr. ..
. s „ '.f
t -' t y -
.. y.. ,
.._ .. i ... .y... _ .. ..
. .
... _ Y .
..., } . . �
.. - .. i
: . r -
. ..
-: A . .
, . . .
.,. .,.
4 .
Ready to get started ?
Click the button below to accept and sign this proposal.
Accept
NAME '
EMAIL
ORGANIZATION
9