4.10 4.10
BIDS\AWARD Bid—Pickup Truck for Building and Grounds—Sell Old onGovDeals-3-18-2024
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
PICK-UP TRUCK FOR BUILDING AND GROUNDS DEPARTMENT
RESOLUTION NO.: , 2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 104,2024, the Town of Queensbury's
Purchasing Agent duly advertised for bids for the purchase of 2023 or newer Ford F-550 pick-up
truck for the Building and Grounds Department to replace a year 2013 F-550 pick-up truck (Town
Asset No.: 9016) as described in bid documents/specifications prepared by the Facilities Manager
and/or Town Purchasing Agent, and
WHEREAS, on March 13, 2024, the one received bid was opened, and the Facilities
Manager and Purchasing Agent have reviewed it and recommended that the Town Board
authorize the bid award to the only and therefore lowest, responsible bidder, Auto Saver Ford, for
a 2024 Ford F-550 Pick-up Truck for an amount not to exceed $80,317,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for a
2024 Ford F-550 Pick-up Truck for the Building and Grounds Department to the only and
therefore lowest, responsible bidder, Auto Saver Ford, for an amount not to exceed $80,317 as
set forth in Auto Saver Ford's 3/13/24 Bid Proposal substantially in the form presented at this
meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchase shall be from Equipment Vehicle Replacement Capital Project Fund No. 195, Account
No.: 195-1640-2020 and the Town Budget Officer shall amend the 2024 Town Budget, make any
budget amendments and/or prepare any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
engage the services of auction company GovDeals to sell/dispose of the truck being replaced (a year
2013 F-550 pick-up truck {Town Asset No.: 90161) and deposit any sales proceeds into the
appropriate revenue account(s) in accordance with the Town Code and New York State Laws, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Facilities Manager, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this 18th day of March, 2024, by the following vote:
AYES
NOES
ABSENT:
J
BID OPENING RESULTS
FOR:
2023 or Newer F550 Truck
March 13 , 2024
Bid Opening 2:00 PM
Opened by: Barbara Tierney
Witnessed by: Chuck Rice, Facilities Manager
COMPANY NAME & BID AMOUNTS IRAN DIVESTMENT NON"
ADDRESS COLLUSIVE BID
/ ("� CERT
r•
Intent to Purchase
PRO`
(For use with Government orders only)
]elate: •3 f 3
Government Agency 'Dealer
Agency Name psa^l o"WASI%p Dealership Name Ali $ct+Ir�r� t~xsrz3
Street Address 70,+?- flt;y Rc1 Street Address tl46 s-Iii pj-e.
City, State, Zip ava;!^ZAa ?r City State, Zip Go.•n j5 +OC.J . r4 Y
Code ; 2$oy- Code 1 ZIM.1
FIN Code C,33 3t F `f Dealer Code � 13 L+Zq
QTY ORDER VEHICLE DESCRIPTION. (BODY 'CODE) UNIT PRICE LINE TOTAL
PfUMBERS - - -
13�3 F 1JeLJ AO fr- 550 R CA 7. 2f7
f 4-5 UJ Kee 1646C. - x r-l- 17rr✓d
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If needed, you may attach an additional list of order numbers
p
T (CA$4' At1pt0 Oi �rC]C . l � t��4" kS �t 1� i51i TOTAL PURCHAS <30 , 3 �
Government Agency Representative Dealership Sales Representative
Signature Signature
Printed Printed !1 'i2t�b• f {Q
Name/Title NamefTttle
C+Pa►.r+.e e.,i a L- S lets
Date Date
Emaft Email r►�r"a+billara; Ra�stWr
Telephone Telephone
By signing this document, this confirms a conditional intent
to purchase. An officially signed purchase order will be By signing this document, I confirm that I have received
submitted upon obtaining fiscal year budget. I confirm that I a u tharizatlon from the Agency above to place a vehicle order
have authorized the selling dealer to place a vehicle order under their FIN code. I am aware the Agency can cancel this
under my FIN coda for the stated orders listed above. These order at any time. I am aware that an actual PO must be
orders cart be cancelled by agency and agency is not held to issued to me for vehicle to be produced. I understand that
talking orders. I understand that placing an order does not the information on this form is subject to audit.
guarantee production.
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