03-05-2013 Recrea � o 0 0 don
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
AGENDA >�
REGULAR MEETING * 7:00 p.m.
MARCH 5, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—February 5, 2013
3. ANNUAL ORGANIZATIONAL MEETING
a) Election of officers and review of committee assignments
4. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
5. UNFINISHED BUSINESS
a) Gurney Lane Pool Renovation—Update, Director
b) Riverside Park/Faith Bible Church Property Development—Update, Director
c) Recommendation for User Group Fees at Jenkinsville- Discussion
6. NEW BUSINESS
a) 2013 Tentative Park Projects List- Discussion
b) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner Matthews
• School Liaison—Commissioner Mott
• Personnel—OPEN—Selection of New Chairman Needed
• Planning—Commissioner Conboy
• Program Review—Commissioner Matthews
8. ADDITIONAL INFORMATION or REPORTS—for review and discussion
9. EXECUTIVE SESSION IF NECESSARY
10. ADJOURNMENT
PLEASE NOTE. Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
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Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
Minutes of the February 5, 2013 regular meeting of the Recreation Commission, Town of
Queensbury held at the Queensbury Town Hall, Supervisors Conference Room.
Chairperson White called the meeting to order at 7:02 pm.
Roll Call:
Present-White, Switzer, Goralski, Matthews, Mott
Excused- Fusco
Staff- Director Steve Lovering, Asst. Director Lori O'Shaughnessy, Program Coordinator Jen
Baertschi
Guests-John Goralski, Leon Steves and Steve Borgos- Queensbury Land Conservancy (QLC).
Approval of Minutes:
It was moved by Commissioner Matthews and seconded by Commissioner Goralski to approve
minutes from January 8, 2013. All members present approved.
Communications and Remarks from Visitors:
-Discussion between Recreation Commission and QLC in regards of QLC taking over management
of Riverside Park. Members of the QLC excited about the possibility and will go back to their board
for approval.
-Monthly Correspondence reviewed
-Budget Control Report Reviewed
-Employee Winter Roster Reviewed
-2013 Committees and Officers to take place at March meeting
Unfinished Business:
-Jenskinsville Maintenance Building; Certificate of Occupancy has been received and in the process
of moving in. Director Lovering explained the budget overage of$4500.
-Recreation Assessment Fee- Residential Fee has been changed Board Resolution. No commercial
fee will be instituted at this time due to concerns how this could affect small businesses by town
board. Director Lovering and Commissioner Mott attended Town Board workshop on 01/14/2013.
-Riverside Park and QLC (see above)
Page 1 of 2
New Business:
-Gurney Lane Pool Renovation- Waiting for NYS Dept of Health approval, Chazen response to
Dept. of Health reviewed. Tentative schedule; town council to review bid specifications by
2/7/13, bids out by 2/15/2013 with a bid deadline of 3/1/2013. Start date of 4/1/2013 with 9-10
weeks for completion.
-User Group Fees for Jenkinsville Fields- After a lengthy discussion about instituting user fees for
Queensbury resident groups, which would be used to offset some costs, it was decided to table
and put on March agenda for a vote. At the present time non-resident groups pay a user fee.
-Commissioner Lovering discussed 2013 outside maintenance contract for Jenkinsville Fields.
Additional Information:
-Commissioner packets for monthly meetings will be emailed in the future.
Adjournment—a motion was made by Commissioner Hewlett, seconded by Commissioner Goralski
to adjourn the meeting at 9:04 pm.
Respectfully submitted Approved by
Wendy Matthews Lisa Marie White, Chairperson
Page 2 of 2
02/26/2013 10:37 ITOWN OF QUEENSBURY
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 02
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 0 386,000 36,889.56 .00 349,110.44 9.6%
0017020 1020 OVERTIME 500 0 500 .00 .00 500.00 .0%
0017020 4010 OFFICE SUPPLIES 0 950 950 157.42 .00 792.58 16.6%
0017020 4030 POSTAGE 3,200 0 3,200 165.46 .00 3,034.54 5.2%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 .00 .00 1,300.00 .0%
0017020 4120 PRINTING 4,000 0 4,000 51.00 .00 3,949.00 1.3%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 -950 7,750 .00 .00 7,750.00 .0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 .00 .00 1,200.00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 0 405,100 37,263.44 .00 367,836.56 9.2%
TOTAL GENERAL FUND 405,100 0 405,100 37,263.44 .00 367,836.56 9.2%
TOTAL EXPENSES 405,100 0 405,100 37,263.44 .00 367,836.56
GRAND TOTAL 405,100 0 405,100 37,263.44 .00 367,836.56 9.2%
** END OF REPORT - Generated by Steve Lovering **
02/26/2013 10:37 (TOWN OF QUEENSBURY IPG 1
stevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 02
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 197,000 0 197,000 19,311.42 .00 177,688.58 9.8%
0017110 1020 OVERTIME 1,000 0 1,000 486.94 .00 513.06 48.7%
0017110 2070 PARK EQUIPMENT 2,000 0 2,000 .00 .00 2,000.00 .0%
0017110 2080 POOL EQUIPMENT 2,000 0 2,000 624.62 .00 1,375.38 31.2%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 .00 .00 1,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 0 4,400 948.32 .00 3,451.68 21.6%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 19750 116.16 .00 1,633.84 6.6%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 41.85 .00 1,758.15 2.3%
0017110 4271 WATER TREATMENT CHEMI 6,800 0 6,800 .00 .00 6,800.00 .0%
0017110 4300 ELECTRICITY 13,500 -1,000 12,500 1,462.23 .00 11,03'7.77 11.7%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 -1,000 30,500 4,147.79 .00 26,352.21 13.6%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 1,660.33 .00 13,089.67 11.3%
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 2,500 0 2,500 1,945.88 .00 554.12 77.8%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 2,000 6,200 379.32 1,900.00 3,920.68 36.8%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 21.84 .00 778.16 2.7%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 .00 .00 4,200.00 .0%
0017110 4824 RECREATION PROGRAMS 43,000 0 43,000 4,186.83 13,773.13 25,040.04 41.8%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 928.40 .00 9,071.60 9.3%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 .00 .00 2,500.00 .0%
TOTAL PARKS 346,400 0 346,400 36,261.93 15,673.13 294,464.94 15.0%