3.01 3.1
SERVICESTaBella—Sidewalk Improvements—5-20-2024
RESOLUTION AUTHORIZING ENGAGEMENT OF LABELLA
ASSOCIATES, P.C. FOR PROVISION OF PROFESSIONAL ENGINEERING
SERVICES RELATED TO SIDEWALK IMPROVEMENTS
RESOLUTION NO.: ,2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board wishes to engage LaBella Associates, P.C.
(LaBella) for professional engineering services associated with performing survey, design, RFP and bid
document/specifications preparation services for construction of a new sidewalk along the west side of
Western Avenue between Barber Avenue and Grant Avenue Extension for an amount not to exceed
$17,000 as delineated in LaBella's Professional Engineering Services Proposal dated April 24, 2024
presented at this meeting, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town's bid documents/specifications to be prepared by LaBella and/or the
Town Purchasing Agent,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the engagement
of LaBella Associates, P.C. for professional engineering services associated with performing survey,
design and RFP and bid document/specifications preparation services for construction of a new
sidewalk along the west side of Western Avenue between Barber Avenue and Grant Avenue Extension
for an amount not to exceed $17,000 as delineated in LaBella Associates, D.P.C.'s Professional
Engineering Services Proposal dated April 24, 2024, such services to be paid for from Sidewalk
Construction and Rehabilitation Capital Project No.: 250 Account No.: 250-5410-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town's Purchasing
Agent to publish an advertisement for bids in the official newspaper for the Town of Queensbury for
the construction of the proposed sidewalks as will be set forth in bid documents/specifications to be
prepared by LaBella and/or the Town Purchasing Agent, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open all bids received, read the same aloud and record the bids as is customarily done and present the
bids to the next regular or special meeting of the Town Board, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Supervisor and/or Deputy
Town Supervisor to execute the Professional Engineering Services Proposal substantially in the form
presented at this meeting and/or any other necessary documentation and the Town Supervisor, Deputy
Town Supervisor, Town Budget Officer and/or Town Purchasing Agent to take all actions necessary
to effectuate the terms of this Resolution.
Duly adopted this 20t'day of May, 2024,by the following vote:
AYES
NOES
ABSENT:
LaBetta
Powered by partnership.
April 24,2024
Mr.John Strough,Town Supervisor
Town of Queensbury
742 Bay Road
Queensbury, NY 12804
Via email:iohnsCa queensbury.net
RE: Proposal for Professional Engineering Services
Sidewalk Improvements
Multiple Locations
Town of Queensbury,Warren County,New York
LaBella Project No.TBD
Dear Supervisor Strough,
Labella Associates is pleased to provide this proposal associated with performing survey,
design,and RFP preparation services for the construction of a new sidewalk along the west
side of Western Avenue, between Barber Avenue and Grant Avenue Extension, located in
the Town of Queensbury,Warren County, New York. Please find our current project
understanding, scope of services, and associated fee schedule below.
Project Understanding
The Town is seeking to construct a sidewalk at the above referenced location. In order to
facilitate this process, LaBella will perform a survey to identify existing property and right-
of-way boundaries, and will prepare an RFP for contractors to submit bids to construct the
sidewalk.
LaBella Associates P.C.i zo Elm Street,Suite 10o I Glens Falls,NY 12801
www.labellapc.com
Scope of Services
Task os - Right-of-Way and Topographic Survey
Scope
LaBella will complete boundary surveys of parcels 302.19-1-22,302.1g-1-23, 302.19-1-24&
302.1g-1-25 in the Town of Queensbury and parcels 302.19-6-1,302.19-6-2&302.19-6-3 in
the City of Glens Falls to determine the westerly right of way of Western Avenue. (Refer to
Figures 1, 2, and 3 below). The municipal boundary between the Town of Queensbury and
the City of Glens Falls will be shown as approximate. All surveying will be completed in
accordance with the"Code of Practice"as adopted by the New York State Association of
Professional Land Surveyors. The survey will demonstrate the location and description of
property boundaries, site improvements, easements and rights of way of record. LaBella
will complete research which is normal to the completion of surveys completed under the
above referenced code.
Concurrent with the completion of the boundary survey, LaBella will complete a
conventional topographic for the project site as outlined in red on "Project Details".
Topographic limits will extend 15'beyond the westerly right of way of Western Avenue. The
easterly topographic limits will extend to the westerly edge of the existing sidewalk or the
bottom of curb. The contour interval will be 1-foot.The Horizontal datum will be based on
New York State Plane Coordinates(NAD83)and the vertical datum will be based on NAVD
88 as observed from GPS observations. A minimum of 2 permanent site benchmarks will be
established. Topographic survey will include structures visible at ground surface, edge of
woods lines, roads, drives, and visible utilities.
Underground utilities will be shown to the extent possible based on surface evidence and
maps of record. LaBella will attempt to contact public utility owners and obtain existing
underground utility locations within the project area. This coordination will be facilitated
through the appropriate"One Call"center requesting "design mark out". However,we are
increasingly finding that some utility companies will not perform mark out for design
surveys.
Invert elevations will be determined based on measurements taken from the surface
without entering the structure. Utilities will be shown in accordance with Cl/ASCE 38-02,
"Standard Guidelines for the collection and depiction of existing subsurface utility data",
Quality Levels"C"and "D".
2
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Figure 1:Project Details
Westerly right of way of Western Avenue-Blue
Municipal Boundary-Yellow
Topographic Limits-Red
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Figure 2:Town of Queensbury-30219
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Figure 3:City of Glens Falls-3o2.ig
Deliverables
LaBella will prepare a Right of Way and Topographic Map of Western Avenue. Mapping will
be completed in AutoCAD Civil 3D format.The ALTA/NSPS map will have a Border with
Title Block, Name of Surveyor, Map Notes and References, Legend and Site Location Map.
Deliverables will be a PDF copy of signed and sealed map and an AutoCAD Civil 3D file.
Assumptions and Limitations
• The client will arrange for all necessary permissions to allow LaBella and their
employees to enter upon the lands of others as necessary to complete this
proposed project,and to save and hold harmless LaBella its agents,servants, and
employees from any claims for damages for trespass on the subject premises and
adjoining lands.
• Boundary Survey depicts the position of boundaries with respect to existing field
evidence and title information. The Boundary Survey must be based on sufficient
record information and sufficient field evidence to enable LaBella to render a
professional opinion as to the boundary location. This proposal and fee have been
estimated with the assumption that the record information and field evidence is
adequate to perform the survey. LaBella reserves the right to negotiate additional
fees for this project, if the evidence is inadequate to render an opinion.
• Easement mapping or descriptions are not included.
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• Staking of missing or disturbed property corners is not included as part of this
proposal.
• LaBella is prepared to begin work upon authorization. It is expected that the final
mapping would be available for delivery approximately three(3)weeks from
authorization to proceed. In the event that we are obstructed or delayed by
inclement weather,then the time therein shall be extended for a period of time
equivalent to the time lost.
Task 02 - Bid Documents and RFP
Scope
Under this task, LaBella will prepare design drawings with short form specifications on them
as a basis for construction. If required, some elements of work may be further described in
written specifications. The design is anticipated to include the following elements:
• Sidewalk improvements, including ramps and detectable warning strips.
• Tree and landscaping removal.
• Erosion and sediment controls.
We will provide a draft of the design plans for the Town to review and comment on. Upon
receipt of comments,we will finalize the design plans. We will proceed to construction
once the comments are incorporated into the design plans.
Under this Task, LaBella will also develop a Request for Proposals(RFP)to solicit
contractors to bid on the construction of the proposed sidewalks.
Deliverables
• PDF of signed and sealed design plans.
Assumptions and Limitations
None.
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Task o3 - Bid Phase Services
Scope
During the bid period, LaBella will respond to all queries from prospective bidders and
prepare any necessary addenda to the Contract Documents in a timely manner.
Upon completion of the bid period, LaBella will review,tabulate and evaluate the bids
received.The Town will be informed of any informality in the bids and if the bids are
unbalanced or non-responsive.A background check will be completed by LaBella to verify
the qualifications of the lowest bidder. LaBella will provide the Town with a written
recommendation for the award of a construction contract,along with the basis for this
recommendation.
Upon the Town's selection of the most responsive and responsible bidder, LaBella will
prepare the necessary Agreements, Notice of Award and Notice to Proceed for execution
by the Town and Contractor. LaBella will assist the Town and Town's counsel in verifying
the adequacy of the contractor submitted agreements, bonds and insurances. Upon
execution, LaBella will provide original copies of the executed construction contract to both
the Town and the selected contractor.
Deliverables
• Bid tabulation and award recommendation.
• Draft agreement between the Town and Contractor.
Assumptions and Limitations
• A pre-bid meeting is not included in this scope.
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Task 04 - Construction Phase Services
Scope
Labella will provide the following construction administration services:
• Review the contractor's shop drawings and submittals for the material and
equipment to be incorporated into the project for conformance with proposed
design.
• Review the contractor's payment applications.
• Review work change requests made by the contractor and provide the Town with
recommendations on the validity of the proposed changes.
• Issue a set of final record drawings based on contractor provided As-Builts,which
reflect any construction phase modifications to the design drawings. We will also
issue any other pertinent documents collected during construction to the Town.
Deliverables
• Record drawings based on Contractor as-built drawings.
Assumptions and Limitations
• Construction observation services are not included in this scope.
• LaBella will not monitor the construction site for overall safety and LaBella's
presence on the project site will not alter the contractor's obligation of being solely
responsible for construction site safety.
• Work under this task will be performed on a time and materials basis. LaBella will
not exceed the approved budget without written authorization from the Village.
Fees and Anticipated Schedule
LaBella proposes to bill each task as indicated in the following table. Invoices will be issued
monthly for all services performed during that month and are payable upon receipt.
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77: ' , Tale iFs Feesd
Sheule
72
,-kTask TaskDescrption r Fees ti ., Anticipated
: --, =Schedule 4
Lump Time and . Sub
•`-1 Sum 'II': Materials consultant•` t
- N (i) ,Estimate .(3)' �•�
s.
01 Right-of-Way and $5,500 --- --- Start upon
Topographic Survey authorization
Duration:3 weeks
02 Bid Documents and $4,500 --- --- Start:upon
RFP authorization
Duration:6 weeks
03 Bid Phase Services $5,000 --- --- Start:upon Town
approval of bid
documents
Duration:6 weeks
04 Construction Phase --- $2,000 --- Start after contractor
Services (budget estimate) selection
Duration:TBD
SUBTOTAL $15,000 $2,000 ---
TOTAL $17,000
(1) Lump Sum tasks will be billed commensurately with the percentage of the task which has been
completed.
(2) Time and Materials fees are estimates only. LaBella will bill for actual hours worked and will
make its best effort to complete each of these tasks within the estimated amounts,although it is
possible that it will be necessary to exceed these amounts to complete the scope of services for
each task. LaBella will not exceed any estimated fee amounts without written authorization from
you.
(3) The sub-consultant fees shown include a 15%markup to cover LaBella's administrative
efforts/costs.
(4) Projected start and end dates are subject to change and are based on date from authorization to
proceed. Because certain aspects of the project are outside of LaBella's control(e.g.,review
agency schedules,actions,and approvals),LaBella cannot guarantee completion of the project
within these proposed schedules.
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The Services described above will be provided in accordance with the terms and conditions
of our term contract agreement with the Town. If you find this proposal acceptable, please
sign and date below. This will serve as our formal authorization to proceed.
Sincerely,
LaBella Associates Town of Queensbury
3 71,(4-1,/d
Paul Guillet, PE John Strough Date
Senior Civil Engineer Town Supervisor
Attachments:
none
CC:
Harrison Freer,Town of Queensbury Coucilman Ward 2
Chris Round, Labella
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RESOLUTION AUTHORIZING ESTABLISHMENT OF:
TOWN HALL EV STATIONS CAPITAL PROJECT FUND NO.: 249;
SIDEWALK CONSTRUCTION AND REHABILITATION CAPITAL
PROJECT FUND NO.: 250; AND
TRAFFIC SIGN INVENTORY CAPITAL PROJECT FUND NO.: 251
RESOLUTION NO.: 433,2023
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Timothy McNulty
WHEREAS,the Queensbury Town Board wishes to authorize the establishment of three(3)
Capital Projects and Capital Project Funds as follows:
• Town Hall EV Stations Capital Project No.: 249 in the amount of$150,000;
• Sidewalk Construction and Rehabilitation Capital Project No.: 250 in the amount of
$200,000; and
• Traffic Sign Inventory Capital Project No.: 251 in the amount of$65,000
with funding for such Capital Project Funds to be from the Town's Undesignated, Unassigned
General Fund's Fund Balance,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs establishment
of three(3) Capital Projects and Capital Project Funds as follows:
• Town Hall EV Stations Capital Project No.: 249 in the amount of$150,000;
• Sidewalk Construction and Rehabilitation Capital Project No.: 250 in the amount of
$200,000; and
• Traffic Sign Inventory Capital Project No.: 251 in the amount of$65,000; and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs that funding for such
Capital Projects and Capital Project Funds shall be by a transfer of the total amount of$415,000
from the Town's Undesignated, Unassigned General Fund's Fund Balance Account No.: 001-
0000-0909 to the respective Capital Project Funds as set forth above and the Town Budget
Officer shall amend the Town Budget, make any adjustments, transfers or prepare any
documentation necessary to establish such appropriations and estimated revenues as she deems
necessary, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Budget Officer take any and all actions necessary to effectuate all terms of this
Resolution.
Duly adopted this 18th day of December, 2023, by the following vote:
AYES Mr.Ferone,Mr. McNulty,Mr. Strough,Mr.Metivier,Mr. Freer
NOES : None
ABSENT : None
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