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3.08 3.8 AGREEMENTSTive Star Golf—Donation Golf Carts Memorial Day Parade—5-20-2024 RESOLUTION AUTHORIZING GOLF CART RENTAL CONTRACT WITH FIVE STAR GOLF CARS & UTILITY VEHICLES RESOLUTION NO.: ,2024 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury co-sponsors and participates in the Glens Falls — Queensbury Memorial Day Parade (Parade) partially within the City of Glens Falls and Town of Queensbury on Monday, May 27th, 2024, and WHEREAS, Five Star Golf Cars & Utility Vehicles (Five Star Golf) has offered to generously donate to the Town the use of four, four-passenger golf carts for Veterans to ride in during the Parade in accordance with the Golf Cart Rental Contract presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby accepts the donation and authorizes the Town Supervisor and/or Deputy Supervisor to execute the Golf Cart Rental Contract with Five Star Golf Cars &Utility Vehicles in substantially the form presented at this meeting and authorizes and directs the Town Supervisor, Deputy Town Supervisor and/or Town Budget Officer to take any other actions necessary to effectuate the terms of this Resolution. Duly adopted this 20t'day of May, 2024 by the following vote: AYES NOES ABSENT: FIVEaSTAR GOLF CARS&UTILITY VEHICLES ME-NH-MANY-RI-VT 989 State Route 9, Queensbury,NY 12885, (518)409-8319 GOLF CART RENTAL CONTRACT NAME: John Strough, Supervisor DRIVER'S LICENSE: Town Of Queensbury ADDRESS: 742 Bay Rd. CITY: Queensbury STATE: NY ZIP CODE: 12804 CONTACT PHONE NUMBER: 518-761-8229 (Ofc)/518-791-2495(cell) EMAIL: qbysupervisor@queensbury.net queensbury.net RENTAL START DATE: 5/24/2024 RENTAL END DATE: 5/28/2024 I)ELIVERY'ADDRESS PICK UP ADDRESS t St Alphonsus'Regional Catholic School Glens iFalls.Recr_eation`'Ice Center 10 Church St 1F0re+Rd Glens Fa11s bNY:12 801' Glens`Falls NY 12801 (Fenced rin parking area toff from ChurchrSSt) Contact Tsp:O Gi ard(518)361 1931; Contact.Gary,Patto6-1(318)423a 7090 DELIVERYtDATEf IRE 5/224/2024 P/U ATE' 4 �� ..� TUES 5/28/2024 CAR TYPE:(Minimum 3 Day Rental) PAYMENT TYPE: ® 4 Passenger ❑ Cash RENTAL FEE $0.00 ❑ 6 Passenger ❑ Check ❑ Box Cart 0 Credit Card DELIVERY FEE $0.00 ❑ Master Card QUANTITY: 4 0 Visa SALES TAX $0.00 CAR(S)#: TBD ❑❑ AMEX r TOTAL $0.00 CAR(S) S/N: TBD ❑ Tax Exempt tTo.Co`rirrm&�IteserverYour_:Rental_i%liicle(s):!You.Must.Complele,and Return'the;�F.ollowrnc�; (1) Initial this cover page. (2) Sign the Rental Contract and Credit Card Authorization Form with an authorized signature. (3) Return a Certificate of Insurance listing Five Star Golf Cars&Utility Vehicles as Additional Insured,Loss Payee and Certificate Holder(with respect to the rental unit(s)only). See attached"Insurance Letter"to send to your agent to explain exactly what is required OR you may provide us with a credit card to hold on file for any damages that may occur during the rental period. (4) Return Payment in full per the Total Rental Cost above. I have reviewed the above and verified the information is correct: sX--: :.2: s�k�..(Please Initial) GOLF CAR(S)POLICIES&INFORMATION SPECIAL INSTRUCTIONS: Charger is under the front seat. PLEASE CHARGE EVERY NIGHT&THE FINAL NIGHT AS WELL.The charger will plug into a standard electrical outlet.(Please do not use an extension cord).If you have rented a gas car(s),you are responsible for filling the car(s)with gas upon return.When you depart,leave charger under the seat and the key in the cupholder or as discussed with FSGC.If you have any issues,please call Heather @ 518-409-8319 ext. 10. COMPLIANCE WITH LAWS: FSGC rentals are not street legal golf cars,therefore are prohibited to be operated on any local,county or state roadway.Renter acknowledges that FSGC has no control over the use of the golf car(s)by Renter,and Renter agrees at his sole expense to comply with all municipal,county,state and federal laws,ordinances and regulations,including the Occupational Safety and Health Administration Act of 1970(OSHA)which may affect the Equipment while it is in the possession of and used by the Renter.Renter shall not permit any person who is not legally qualified to use the golf car(s). CANCELLATION POLICY: All car(s)picked up or delivered to you are in good running condition and will be charged the full rental rate as quoted above.No refunds will be given for rain-outs-or car(s)that are not used.FSGC must be notified if any car(s)picked up or delivered are not in good running condition or are picked up or delivered with physical damage by calling 518-409-8319 within 24 hours of pick-up or delivery.FSGC will replace,repair or credit any car(s)delivered that are not in good running condition.Only authorized FSGC employees are allowed to service a rental car. Due to the limited time frame for this reservation,this Contract must be received as soon as possible. If cancellation comes after unit(s) have been loaded or delivery is underway,Renter will be charged the full delivery fee agreed upon in the contract.A full refund will be issued on cancellations 48 hours prior to rental start date.There is a$75 fee if cancelled within 48 hours of the rental start date. Due to the demand of units on certain dates,Five Star Golf Cars&Utility Vehicles,LLC may change this policy per written notice. Company policy is to charge for rental days regardless of weather conditions. DAMAGE TO GOLF CAR(S): From time of delivery to time of pick up,damage,or any kind of loss to the rental car(s)is John Strough/Town Of Oueensbury responsibility.All damage beyond normal wear and tear will be billed to you and charged to the credit card that you have provided to us.SPEED TAMPERING IS CONSIDERED VANDALISM.John Strough/Town Of Oueensbury shall indemnify and hold Five Star Golf Cars,LLC,its agents,servants and employees,harmless from any and all claims,actions,proceedings,damages,liabilities, judgments,orders,decrees,awards,costs,expenses,attorney's fees and claims on account of damage to property or injuries to person (including death)which may be sustained during the use of rental golf car(s).If a car fails to operate,it is the Renter's responsibility to notify FSGC before conclusion of the rental.Absolutely no refunds will be given after the conclusion of the rental period for complaints or mechanical issues. LOCATION OF UNIT(S): Car(s)will be located at the address listed on the Rental Contract. The Renter has the responsibility of instructing to any other person that will be using the unit(s),in how the unit(s)should be operated and that said golf car(s)are not to be used by children and must be operated solely by a licensed automobile driver. The Renter assumes responsibility for the safe housing of the unit(s). The Renter agrees to perform such duties as charging/gassing as needed and keeping the car(s)clean from trash. ADDITIONAL EXPENSES: There will be absolutely no tape or sticker(s)of any kind used on golf car(s). FSGC labor rate is$150 per hour and$50.00 per sticker to remove. Damages and cleanup will be billed at this rate plus cost of replacement parts as needed and will be charged to the credit card that you have provided to us. A fee of$5.00 per key will be charged for lost key(s)or key(s)that are not returned with the golf car(s). Let's be safe and have fun out there! I understand that by signing below I attest that I am authorized to do so and that I agree to all of the terms and conditions as outlined above. Signed By: Date: Print Name: NF}f6„ 4 r TT hank yTo u ft orsChoosing F ive,yyStarhGolf An ,CNd ' Y z} AVer �y N a riY 4} f f,; . .� . �r , r��k �•ly'ah� trt�k � rrL s'i(a} i ra 7r ^� ai 5, nr �'t xdy.! ti •41,1. FIVESTAR GOLF CARS&UTILITY VEHICLES ME•NH-MANY•RI-VT 989 State Route 9, Queensbury,NY 12885, (518)409-8319 CREDIT CARD AUTHORIZATION FORM CHECK ONE: ❑ I will submit payment in full via check prior to the delivery of golf car(s).Please use my credit card information reflected below for any additional fees, including any and all damages that may occur during the rental period. ❑ Use my credit card information reflected below for payment and for any additional fees including any and all damages that may occur during the rental period. ;mC_RE'DIT;C'A"RD INFORMATION } Card Type : ❑ Master Card 0 VISA 0 Discover 0 AMEX ❑ Other Name As It Appears On Card: Card Number: Expiration Date(mm/yy): Cardholder ZIP Code(from credit card billing address: CCV#(3 digit code on back of card): I certify that I am the cardholder of the card referenced above. I certify that all the information above is complete and accurate. I hereby authorize the collection of payment for all charges as indicated above and I agree to have Five Star Golf Cars&Utility Vehicles to hold my credit card on file to be charged for any and all damages that may occur during the rental period. AUTHORIZED SIGNATURE DATE: F I \/ E STA. R GOLF CARS AND UTILITY VEHICLES 989 State Route 9 Queensbury,NY 12804 518-409-8319 www.fivestargolfcars.com Insurance Letter TO: Agent: Address: City: State: Zip: Attention: Five Star Golf Cars &Utility Vehicles, LLC and John Strough and The Town Of Oueensbury have entered into a Rental Agreement. The following are insurance requirements in accordance with the terms and conditions of the Rental Agreement. Unit(s)Rented: (4) EZ-GO RXV Electric Golf Carts, Serial#TBD Location of Unit(s): St. Alphonsus Regional Catholic School 10 Church St. Glens Falls,NY 12801 Glens Falls Recreation Ice Center 1 Fire Rd. Glens Falls,NY 12801 Please provide immediate coverage and furnish Binder or Certificate of Insurance to Five Star Golf Cars & Utility Vehicles, LLC upon receipt of this request. Please include therein the standard 30-day notice of cancellation or non-renewal clause. Please forward all correspondence to: Queensbury@fivestargolfcars.com or Five Star Golf Cars, 989 State Route 9 Queensbury,NY 12804 Attn: Heather, or call 518-409-8319 ext. 10. X Physical Damage Coverage for the value of the Unit(s) $58,000.00 *Five Star Golf Cars&Utility Vehicles, LLC is to be named as Loss Payee. X Liability Coverage: $1,000,000 per occurrence and$2,000,000 aggregate. * Five Star Golf Cars&Utility Vehicles, LLC is to be named as Additional Insured. RENTOR: LTTA-n.. .NJ 'am � s:_. 'Signature: .._.: si• Print Name: .T..t . s.T ._ __N . .. ,::,.. F::i_ . �. • A`GRD EVIDENCE OF PROPERTY INSURANCE DATE 4 THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE • ADDITIONAL INTEREST NAMED BELOW.THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE ADDITIONAL INTEREST. AGENCY PHONE (518)587-1342 COMPANY (A/C.No.Extl: Marshall & Sterling Upstate, Inc. NYMIR 125 High Rock Ave. , Suite 206 119 Washington Ave Saratoga Springs NY 12866 Albany NY 12210 (AA/C.No):(SIM597-1348 I ADDRIESS: kgrey@marshallsterlingc.col CODE: I SUB CODE: AGENCY 00014012 CUSTOMER ID#: INSURED LOAN NUMBER POLICY NUMBER Town of Queensbury MIMTQNBY001 742 Bay Road EFFECTIVE DATE EXPIRATION DATE CONTINUED UNTIL 7/1/2023 7/1/2024 n TERMINATED IF CHECKED Queensbury NY 12804 THIS REPLACES PRIOR EVIDENCE DATED: PROPERTY INFORMATION LOCATION/DESCRIPTION Loc# 00001 742 Bay Road Queensbury, NY 12801 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COVERAGE INFORMATION COVERAGE/PERILS/FORMS AMOUNT OF INSURANCE DEDUCTIBLE 00001, Contractors Equipment, Hird/Leasd 235,000 REMARKS(Including Special Conditions) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ADDITIONAL INTEREST • NAME AND ADDRESS MORTGAGEE ADDITIONAL INSURED LOSS PAYEE X Loss Payee & Addl Insured Five Star Golf Cars and Utility Vehicles, LOAN# 989 SR 9 Queesnbury, NY 12804 AUTHORIZED REPRESENTATIVE Jeanne Maloy/JSTEVE 4`--W ACORD 27(2009/12) ©1993-2009 ACORD CORPORATION. All rights reserved. INS027(200912).02 The ACORD name and logo are registered marks of ACORD e J COMMENTS/REMARKS Five Star Golf Cars & Utility Vehicles, LLC are'an additional insured and loss payee if required by written contract in respects to the lease of (4) EZ-GO RXV Electric Golf Carts with a total value of $58,000 from 5/24/2024 to 5/28/2024. 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