3.05 3.5
AGREEMENTS\Glens Falls Symphony Orchestra—OCC TAX—6-3-2024
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND GLENS FALLS SYMPHONY ORCHESTRA, INC.
RESOLUTION NO.: ,2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 484, 2007, the Queensbury Town Board provided for the
Town's receipt of occupancy tax revenues from Warren County in accordance with the Local
Tourism Promotion and Convention Development Agreement (Agreement) entered into between
the Town and Warren County, and
WHEREAS, the Agreement provides that specific expenditure of the funds provided under
the Agreement are subject to further Resolution of the Town Board, and
WHEREAS, the Town Board wishes to provide funding to the Glens Falls Symphony
Orchestra, Inc., (Symphony) Symphony in an amount not to exceed $8,000 with occupancy tax
revenues received from Warren County and accordingly enter into a 2024 agreement with the
Symphony for the provision of events to Town and area residents and visitors that help to promote
the cultural development of the community and provide an economic boon to the community, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the 2024 Agreement
between the Town and the Glens Falls Symphony Orchestra, Inc., and authorizes and directs the
Town Supervisor to execute the Agreement in substantially the form presented at this meeting, with
funding not to exceed $8,000 and to be provided by occupancy tax revenues the Town receives
from Warren County,to be paid for from Account No.: 050-6410-4412, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all
actions necessary to amend the Town Budget and increase appropriations and revenues as necessary as
follows:
• Revenue Acct No. —050-0000-51113 Occupancy Tax Revenue $8,000;
• Expense Acct. No. —050-6410-4412 Use of Occupancy Tax $8,000;
and
RESOLVED, that such Agreement is expressly contingent upon confirmation by the Town
that unallocated occupancy tax funds are available from Warren County.
Duly adopted this 3rd day of June, 2024,by the following vote:
AYES
NOES
ABSENT:
2024 AGREEMEN TSLGlens Falls Symphony
LOCAL TOURISM PROMOTION AND CONVENTION
DEVELOPMENT AGREEMENT
This Agreement is made as of the 1 ' day of January, 2024 by and between the Town of
Queensbury, a municipal corporation with its principal place of business located at 742 Say
Road, Queensbury, New York 12804 (hereinafter referred to as "Municipality") and the Glens
Falls Symphony Orchestra, Inc., with a principal place of business located. at P. O. Box 2036,
Glens Falls, New York 12801 (hereinafter referred to as "Contractor").
WITNESSETH
WHEREAS, the Municipality has received from Warren County certain funding derived
from revenues received by the County as a result of the imposition of the Occupancy Tax
authorized by act of the New York State Legislature (Chapter 422 of the Laws of 2003),
hereinafter "Occupancy Tax Funds," and
WHEREAS, Municipality has agreed to expend the Occupancy Taut Funds for tourism
promotion and tourist and convention development and, more specifically, to enhance the
general economy of the Municipality through the promotion of tourist activities, conventions,
trade shows, special events and other directly related and supported activities for such purposes,
and
WHEREAS, the Contractor is (1 ) ready, willing and able to provide services and/or
materials consistent with the terms upon which the Municipality must expend the funds and as
more specifically described in the attachment annexed hereto as Schedule A and (2) possesses or
can make available all necessary qualified personnel, licenses, facilities and expertise to carry
out the terms of this Agreement;
NOW, THEREFORE, in consideration of the promises, responsibilities, and covenants
herein, the Municipality and the Contractor agree as follows:
1 . Services/ Materials
The Contractor shall provide services and /or materials as more specifically
described in the attachment annexed hereto as Schedule "A" [Contractor — Tease anach a detailed
description of serviceslmaterlals to be provided, the costs and the period for performance of services or supply of
materials.]
2. Contract Sum
A. For the Services performed and/or materials furnished under this
agreement the Contractor shall be paid the sum of $8,000. The Contractor shall not be entitled to
out-of-pocket expenses. Contractor shall not be entitled to partial payment for services rendered
or materials furnished at the end of end of each thirty (30) day period as work proceeds.
B. Payment of amounts owed by the Municipality by virtue of this contract
shall be as set forth above for all services to be performed and all out-of-pocket expenses
incurred by reason of this Agreement. There shall be no other amounts due and payable by the
Municipality regardless of costs or expenses of the Contractor except for additional services
requested by the Municipality which are beyond the Scope of Services and those services
customarily performed as a part thereof.
3 . Payment
A. In order to receive payment under this Contract, the Contractor shall
furnish:
i) a completed and frilly executed Agreement;
ii) an invoice or other statement identifying and itemizing the services
rendered or materials furnished and charges for the same and if the
contract includes or requires payment for services at an hourly rate,
that rate shall be specified for each person charged for and
employed in the performance of the contract,
iii) such other documents as are required by the standard billing
procedures of Municipality,
iv) a detailed description of how the funds will be used, as well as
statistical information describing how the Town's financial
investment impacted the program's success, including attendance
figures, demographics, etc.,
v) in the event that Contractor uses subcontractors or material
supplier in connection with the services and or materials furnished
under this agreement, the Contractor shall obtain from any
subcontractors or material suppliers the same documentation
required of herein above of Contractor and submit the same to the
Municipality to support Contractor's claim for payment,
vi) the Contractor shall promote the Municipality in whatever media
in which they spend the Town's contribution including, but not
limited to, the Town's logo being incorporated into written
advertising materials, brochures, radio and/or television ads, etc.
B. Payment shall be made thirty (30) days from:
i) the furnishing of all materials and completion of required work, or
ii) receipt of all documentation required by this section, whichever
date is later.
4. Term
The initial term of this Agreement shall commence upon execution of this
agreement and terminate when the services have been completed or the material furnished as
provided for in Schedule "A" or December 31 , 2024, whichever date is sooner. On December
31 , 2024, in the event that there are any services or materials to be provided under this agreement
that the contractor has not provided, all work and services shall immediately cease unless
continuation after December 31 , 2024 is specifically authorized by Resolution of the Governing
Board of Municipality.
This Agreement may be terminated at any time upon mutual written consent of
the Municipality and Contractor.
The Municipality may terminate this Agreement immediately upon written notice
of termination to the Contractor, if the Contractor fails to comply with the terms and conditions
of this Agreement and/or any laws, rules, regulations, policies or procedures affecting this
Agreement.
Written notice of termination, where required, shall be sent by personal
messenger service or by certified mail, return receipt requested. The termination shall be
effective in accordance with the terms of the notice. Upon receipt of the notice of termination,
the Contractor agrees to cancel, prior to the effective date of any prospective termination, as
many outstanding obligations as possible, and agrees not to incur any new obligations at the
receipt of the notice without approval by the Municipality. In no event shall the Municipality be
liable for expenses or obligations arising from programs or other expenditures made pursuant to
the terms of this Agreement after the termination date.
S. Reports to be Filed Concerning Funds and Expenditures
At the end of the contract term or at the end of each calendar year, whichever
occurs first, the Contractor shall file with the Municipality a report which shall include.
i) the number of persons served by the services or materials provided
by Contractor pursuant to this agreement,
ii) an outline of plans for continuing the activity or project, and
iii) any and all other reasonable information that the Municipality may
deem necessary by further resolution adopted by the Board.
6. Records/Audits
The Contractor shall establish and maintain complete and accurate books, records,
documents, accounts and other evidence directly pertinent to performance under this Agreement
(herein collectively "the Records") in accordance with the following requirements:
i) the Records must be kept for the balance of the calendar year in
which they were made and for six (6) additional years thereafter,
and
ii) the Municipality Chief Executive Officer, the Chairman of the
Warren County Board of Supervisors, the Tourism Committee of
the 'Warren County Board of Supervisors, the Warren County
Administrator of Fiscal Services, the County and Municipality
Attorney, or any other person or entity authorized to conduct an
examination, as well as the Municipality governing board and the
Warren County Board of Supervisors, shall have access to the
Records during normal business hours at an office of the
Contractor, or, if no such office is available, at a mutually
agreeable and reasonable venue within the Municipality, for the
term specified above for the purposes of inspection, auditing and
copying. The Municipality shall take reasonable steps to protect
from public disclosure any of the records which are exempt from
disclosure under §87 of the Public Officers Law (the "Statute")
provided that;
a) the Contractor shall timely inform an appropriate
Municipality official, in writing, that said records
should not be disclosed; and
b) said records shall be sufficiently identified and
designation of said records as exempt under the
statute is reasonable. Nothing contained herein
shall diminish, or in any way adversely affect, the
Municipality's or County of 'Warren's right to
discovery in any pending or future litigation.
7. indemnification
The Contractor shall defend, indemnify and hold harmless the Municipality and
its officers and employees from claims, notices of claims, suits, actions, damages and costs of
every kind and nature, including but not limited to reasonable attorney's fees, arising out of
activities funded or otherwise carried out pursuant to the terms of this Agreement.
8. Nature of Agreement/Independent Contractor
This Agreement is a funding agreement. This Agreement is not intended to
create, nor shall it be construed as creating, a joint venture or partnership. The Contractor is an
independent contractor and may neither hold itself out nor claim to be an officer, employee or
subdivision of the Municipality, nor make any claim, demand or application to or for any right,
based on any different status.
9. Discrimination Prohibited
The services to be furnished and rendered under this Agreement by the Contractor
shall be available to any and all residents of Warren County without regard to race, color, creed,
sex, religion, national or ethical origin, handicap or source of payment; and under no
circumstances shall a resident's financial ability to pay for the services be provided be
considered, unless such consideration is allowed by State and/or Federal law, rule or regulation.
10. Non-Discrimination and Employment
The Contractor shall not discriminate against any employee or applicant for
employment because of race, creed, color, sex, national origin, age, disability or marital status.
Further, the Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed,
color, disability, sex or national origin (1) discriminate in the hiring against any citizen who is
qualified and available to perform work; or (ii) discriminate against or intimidate any employee
hired for the performance of work funded by this Agreement.
IL No Partisan Political Activity
Funds provided pursuant to this Agreement shall not be used for any partisan
political activity, or for activities that may influence legislation or the election or defeat of any
candidate for public office.
12. Non-Assignment/No Sub-Recipients
This Agreement may not be assigned by the Contractor or its right, title or interest
therein assigned, transferred, conveyed, sublet or otherwise disposed of without the previous
consent, in writing, of the Municipality, and any attempts to assign the contract without the
Municipality's written consent are null and void, except that contracts entered in to by the
Contractor with third parties for commodities and/or services that are part of the services to be
performed as identified in Schedule "A" attached hereto shall not be deemed prohibited by this
clause.
13 . Workers' Compensation/Disabili1y
This Agreement shall be void and of no effect unless throughout the life of the
Agreement, the Contractor shall secure compensation insurance and disability insurance for the
benefit of such employees engaged under this Agreement as are by law required to be insured by
provisions of the Workers' Compensation Law and New York State Disability Law. Proof of
compensation and disability insurance shall be in the form(s) approved by the Workers'
Compensation Board.
14, Set-Off Rijzhts
The Municipality shall have all of its common law, equitable and statutory rights
of set-off. These rights shall include, but not be limited to, the Municipality's option to withhold
for the purposes of set-off any monies due the Contractor under this Agreement up to the
amounts due and owing to the Contractor with regard to this Agreement, any other Agreement
with any Municipality department or agency, including any contract for a term commencing
prior to the term of this Agreement, plus any amounts due and owing to the Municipality for any
other reason, including, without limitation, tax delinquencies, fee delinquencies or monetary
penalties relative thereto.
15. Executory Clause
The Municipality shall have no liability under this Agreement to the Contractor or
to anyone else beyond the funds appropriated and available for this Agreement.
16. International Boycott
In accordance with §220-f of the Labor Law, if this contract exceeds $5,000, the
Contractor agrees, as a material condition of the contract, that neither the Contractor nor any
substantially owned or affiliated person, firm, partnership or corporation, has participated, is
participating, or shall participate in an International boycott in violation of the federal Export
Administration Act of 1979, or regulations thereunder. If such Contractor, or any of the
aforesaid affiliates of Contractor, is convicted, or is otherwise found to have violated said laws or
regulations upon the final determination of the United States Commerce Department or any other
appropriate agency of the United States subsequent to the Agreement's execution, such contract,
amendment or modification thereto shall be rendered forfeit and void. The Contractor shall so
notify the Municipality Manager within five (5) business days of such conviction, determination
or disposition of appeal.
17. Compliance with Law
The Contractor warrants, covenants and represents that:
i) it is aware of and familiar with the provisions of General
Municipal Law §801 , 803 and 805-A, and of the Code of Ethics of
Warren Municipality,
at no time during the term of this Agreement shall it knowingly
permit or allow performance of its services for the Contractor
under this Agreement to involve any violation of said statutory
provisions or of the Code of Ethics, and
it shall fully comply with all other general and special laws and
regulations of the State of New York, as well as with all local laws
and resolutions of the Municipality, applicable to the services to be
performed by the Contractor under this Agreement.
18. Disputes
Disputes involving this Agreement, including the breach or alleged breach
thereof, may not be submitted to binding arbitration, but must, instead, be heard in a court of
competent jurisdiction within the State of New York.
19. Amendment
This Agreement may not be amended, modified or renewed except by written
agreement signed by the Municipality and the Contractor.
20. Severability
If any term or provision of this Agreement or the application thereof to any person
or circumstance shall to any extent be held invalid or unenforceable, the remainder of this
Agreement or the application of such term or provision to persons or circumstances other than
those as to which it is held invalid or unenforeeable, shall not be affected thereby and every other
term and provision of this Agreement shall be valid and be enforced to the fullest extent
permitted by law.
21 . Entire Agreement
This Agreement is the entire agreement between the parties and it shall be
construed in accordance with the laws of the State of New York.
Approved as to form: TOWN OF QUEENSBURY
By:
JOHN F. STROUGH, III, Town Supervisor
Town Counsel
Date:
GLENS FALLS SYMPHONY
ORCHESTRA, INC.
By:
JENNIFER BRINK, Executive Director
Date:
STATE OF NEW YORK )
} ss.:
COUNTY OF WARREN }
On the day of June in the year 2024, before me, the undersigned, a Notary Public in and for said
state, personally appeared JOHN F. STROUGH, III personally known to me or proved to me on the basis
of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity, and that by his signature on the
instrument, the individual, or person upon behalf of which the individual acted, executed the instrument.
Notary Public
STATE OF NEW YORK }
ss_:
COUNTY OF WARREN )
On the day of , in the year 2024, before me, the undersigned, a Notary Public in and
for said state, personally appeared JENNIFER BRINK personally known to me or proved to me on the
basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the
instrument, the individual, or person upon behalf of which the individual acted, executed the instrument.
Notary Public
SC ED ULE A
Contractor to attach a detailed description of services/materials to be provided, the costs and
the period for performance o,f'services or supply of materials.
1
2024
(Enter year of request above, required)
REQUEST FOR TOWN OF QUEENSBURY
OCCUPANCY TAX or COMMUNITY FUNDS
Note: Comptedon of the appflcatton does not Guarantee occupancy tax dtstrtbuUon or fundtn8
OCCUPANCY TAX: Allocation must be in accord with Warren County's Local Law No. 4 of 2003
and amended by Local Law No. 10 of 2006, which states, In part, under Section 16. Disposition
of Revenues: '"...allocated only for tourism promotion and tourist and convention
development...to enhance the general economy of the County of Warren, and Its city, towns
and villages through the promotion of tourist activities, conventions, trade shows, special
events and other directly-related and supported activities." See also: Schedule A SPENDING
GUIDELINES
The money allocated will bring about an opportunity that will:
1. Bring about an increase In visitations to Queensbury, which might not have occurred
otherwise.
2. Enhance the visitors' experience Ina way that will helps assure:
a. An increase in the likelihood of return visits.
b. Will have a cumulative effect of producing other visitations.
Incidental justification: The enhanced experience will offer benefits to our local residents.
COMMUNITY FUNDING: Funding that would be related to the community and not necessarily ^
related to tourism
Please complete the following:
1. Name of organization: Glens Falls Symphony Orchestra, Inc.
2. Organization's Address: PO Box 2036, Glens Falls, NY 12801
3, Contact names and information: Jennifer Brink, Executive Director. (518) 7934348.
Emall. exdirLWgfso,org
4. Describe your organization: The Glens Falls Symphony is a professional symphony
orchestra based In Glens Fails celebrating its 40th Anniversary Season In 2023-2024,
which gives 5-6 regular season concerts at Glens Falls High School Auditorium and 1-2
free summer pops concerts for the public, In addition to dozens of smaller performances
and community engagement activities. The annual audience is approximately 14,500
people. The orchestra is currently engaged in a five-year expansion plan for all Its
education activities, and began the first phase of this expansion with free performances
of. a children's opera, '"Lucinda", performed for 1,500 students in grades 2-12 at
Warrensburg's new auditorium In November 2023.
1
2
S. What is the amount you are requesting? $8,000.
6. Describe your event or community service (expand in #9): The 24a' Annual Summer
Independence Day Concert at Crandall Park on July 3 brings thousands of residents of
Warren, Washington, Essex, Franklin, Saratoga,, other adjacent counties and beyond to a
free public concert of patriotic favorites, marches, and traditional family-friendly music.
During the afternoon, other activities and events entertain the audience, such as
bounce houses, several dozen food vendors, an antique car show and others. The pre"
concert activities are followed by the evening concert, which then culminates in
spectacular fireworks, which we provide through Santore's Famous Fireworks. In 2022
and 2023, the audience was surveyed for their zip codes and was found that the event
attracts people from over 175 zip codes, 13 states, and 4 provinces in Canada. Most
years, the audience is between 4,000-6,000. In 2023, days of strong rain caused a move
of the concert from Crandall Park to Cool Insuring Arena, which still attracted an
estimated attendance of over 2,000.
This concert benefits the many residents of Queensbury and the entire region by
providing a family tradition to enjoy each year. This event has attracted media coverage
to families who annually gather up to five ,generations of family members, many who
come from out of state as an established family tradition, for the activities and concert
an July 3. People bring picnics and snacks to enjoy together in the largest single civic
Independence Day arts event In our area, and with no ticket fee. For many people, this
is the only time they ever hear a live orchestra, and the event stirs patriotism,
community, and regional pride. As far as we know, this concert Is the only large-scale
civic event for the Queensbury/Glens Falls area residents for Independence Day with
concert music and fireworks.
7. Date(s) of the above: July 3, 2024 at Crandall Park (rain location: Cool Insuring Arena)
8. Estimated number of persons served for this event: 4-6,000
9. Describe how your event fulfills the following requirement: Your organization's request
must be expended far promotion of the Town of Queensbury, be it tourist activities,
conventions, trade shows, special events and other directly related and supported
activities. Promotion or promoting Is defined as furthering the growth of, establishment of, sales,
and/or contributing to the growth, enlargement, or prosperlty of and/or to forward or to encourage or to
advance.
The Independence Day Concert on July 3 attracts people from an extremely wide regions
of counties, states, and several provinces in Canada. The Glens Falls Symphony
marketing for July 3, 2024, began on July 4, 2023, The concert appears In most of our
concert schedule pieces (print, digital, inclusions In other mailing, online, on our
website, etc.) during the entire year. See our website here:
www,theitiensfallssymphony.org. The reach of the Symphony's social media accounts on
Facebook and Instagram is growing, and currently our reach in the last 30 days numbers
24,400, with 63% within Warren/Washington County, and 37% In other counties and
states. As we complete our regular season concerts on May S. 2024, we are poised to
2
3
celebrate our second largest season audiences of the past twenty years. The marketing
for the July 3 concert will include a range of marketing and PR activities designed to
further widen the geographic scope of the audience for July 3 and for all our concerts
and event.
10. Do you have empirical data that supports your request? Like number of nights
generated and/or potential economic impact of the event? If so please describe: We
have not done a formal occupancy survey of local hoteliers, but we know from hundreds
of anecdotal communications from audience members, donors, sponsors, and musicians
that thousands of people come to the concert as part of an annual family visit, which
often Includes their own private family celebration of July 4. Here is a list of businesses
that experience increased traffic before and during the event:
a. Queensbury restaurants for dining before or after the event.
b. Queensbury restaurants who choose to be vendors at the event do a very brisk
business on the concert day.
c. Queensbury grocery stores who sell food for the event like snack foods,
beverages, sandwich finings, etc.
d. Businesses selling outdoor gear such as lawn chairs, blankets, picnic baskets,
coolers, hats, sunscreen, etc.
e. Caterers who provide prepared meals for sharing in groups.
f. Hotels and other accommodations. Many people invite family from out of town
to visit on the July 4a' holiday, and schedule their group outing to the concert on
July 3fd, while scheduling their family/home celebrations for July 4t'.
11. Does your organization receive financial support (occupancy tax or otherwise) from the
county or any other municipality? is so, please describe: The City of Glens Falls provides
occupancy tax of $5,00 for this event, as well as in4ind donations of time, labor,
equipment usage, and a range of DPW activities. The remaining support comes from
Individual donors, local business sponsorships, a collection by the "Bucket Brigade" of
twenty volunteers who helps collect direct donations from the audience at Intermission,
and civic groups like the Kiwanis and notary Clubs.
12. *Specific to the funds you are requesting, please detail below how this money will be
spent:
*Note 1: You will be reimbursed based on actual expenses and based on the receipts You submit. You WHI
only receive that amount approved by the Town Board.
*Note 2: if the occupancy taxfcommunity funding you are requesting will be spent on the purchase of
promotion products, like medlo ads, coffee mugs, handouts, etc., those products must Include the Tawn's
logo. TV or radio advertising would have to Include recognition of the town of Queensbury 5 E TOWN
LOGO:
The Glens Falls Symphony pays for the 55-member orchestra and any guest artist
,performers, extra police/EMT/fire staffing, the fireworks, the live audio amplification,
food vendor booking, insurance, marketing, PR, staffing to gather and manage the
orchestra and volunteers, and it shares the cost of the porta-johns and trash dumpsters
3
4
with the City of Glens Falls. Altogether, the cost for the summer concert project is
upwards of $33,000. Please note that we are making a substantially increased request
this year due to both inflation and increases in legal/insurance/staffing/technical and
other costs to produce this event.
13. If applicable, explain how you have used the town's occupancy tax/community funding
distribution(s) In the past 5 years:
Overview of Support for the Glens Falls Symphony: 1989-2022
From Town of Queensbury and/or Occupancy Tax through Town of Queensbury
2022 - $6,000 (independence pay)
2021 - $6,000 (Independence bay)
2019 - $6,000 (Independence Day)
2018 - $5,500 (independence Day - Fireworks Sponsorship)
2017 - $4,500 (independence Day-Fireworks Sponsorship)
2016 - $4,000 (independence Day)
2015 - $4,000 (Independence Day)
2014 - $4,000 (Independence Day)
2013 - $10,000 (independence Day)
2012 - $90000 + $1,0D0 (Independence Day)
From 2011 back to 1988, most years included funding from the Town of Queensbury, but our records do
not show a specified expense for that support, which ranged from $500 up to $4,000.
Please attach your organization's budget to this worksheet.
Submit application and accompanying documents to Town of Queensbury supervisor's Office,
Attention to Victoria Eberiein, 742 Bay Road, Queensbury, NY 12804 or email to
Victoria E&queensbury.net
4
Glens Falls Symphony Orchestra, Inc.
Budget vs. Actuals: Budget FY24 P81L - FY24
July 2023 - April 2024
Budget
Income
4000 Revenue & Support
4001 Contributed Revenue
4010 individual Contributions
40ii End of Year Appeal 1 400000.00
4012 End of Year Appeal 11
4013 Spring Appeal 22,500-00
4015 Summer Appeal 35,000.00
4016 Memorial Gifts 1,500.00
4017 Chair Adoptions 25,000.00
Total 4010 Individual Contributions t: 124,000.00
Total 4001 Contributed Revenue IF 124,000.00
4030 Corp Foundation & Gov't Funding
4033 Non Sponsor Corp Con't 500.00
4037 Gen Operating Foundation Grants 29,000,00
4038 GF City Grant- Gen Op 10228.00
4039 NYSCA Grant 19,000.00
4039.1 NYSCA Restricted Grant
4039.2 MarketNY I leave NY Funding 18,500.00
Total 4039 NYSCA Grant 350500.00
Total 4030 Corp Foundation & Gov't Funding 66r228400
4060 Special Events
4061 Gala Ticket Sales B,800.00
4062 Gala Honorary Committee 22,000.00
4063 Gala Corporate Sponsorship 5,500.00
4064 Additional Gala Gifts 24*000,00
4055 Conductor's Contast
4067 Rafites 4,200.00
Total 4060 Special Events $ 62,500.00
4100 in-Kind Contributions
4120 Donated Goods
Total 4100 In-Kind Contributions S 0.00
4200 Eared Revenue
4210 Program Ad Revenue 118,500.00
4211 Summer Concert Vendor Fees 1,350.00
4212 'Bucket Brigade 51000.00
4215 Sponsorships
4215,1 Full Season Sponsorships 5*100.00
421&2 Summer Concert Sponsor 520000.00
4215.3 Concert i1 'Sponsorship 3.500.00
4215.4 Concert 02 Sponsorship 3,500.00
4215.5 Concert 03 Sponsorship 4.500.00
4215.E Concert#4 Sponsorship 5.000.00
4215.7 Concert 05 Sponsorship 4r500.00
4215.8 Children's Concert Sponsor 24,000.00
Total 4216 Sponsorships $ 102,100.00
4216 Musician Hospitality Fund
4219 Guest Artist Sponsorships 3.500.00
4225 Ticket Sales
4220 Subscription Ticket Sales 38,000.00
4226.1 Concert 01 Ticket Sales 518W.00
4226.2 Concert 02 Ticket Sales 558W.00
4225.3 Concert 03 Ticket Safes 14.650.00
4225.4 Concert 04 Ticket Safes 6,500.00
4225.E Concert 06 Ticket Sales 12#5W.D0
4226.6 Concert 08 Ticket Sales
Total 4225 Ticket Sales $ 83,250400
4230 Concession Sales
Total 4200 Earned Revenue $ 213,700.00
Total 4000 Revenue & Support $ 466,428.00
4560 Investment Income
4510 Interest-Savings
Total 4500 investment Income $ 0.00
4600 Other Income
4610 Miscellaneous Revenue
4611 Shipping & Handling
4613 Annual Meeting Dinner
4660 Bank Interest
Total 4600 Other Income $ 0.00
Total Income $ 468,426.00
Gross Profit $ 466,428.00
Expenses
6000 Expenses
5100 General & Administrative
5110 Admin Payroll
5111 Office Admin Salaries 120,000.00
5113 Bookkeeper Salary 3,500.00
6114 Marketing Assistant
S11 S Admin Payroll Taxes 10,000.00
6116 Health Care11RA Contribution
6120 Payroll Fees 2,400.00
Total 5110 Admin Payroll $ 135v900600
5130Insurance
5131 Workers Compensation 2.700.00
Si32 Property/Rental Insurance 16012.00
5133 Uabllity Insurance 1 .200.00
$135 O & O Insurance I t650.00
5136 Disabitilty/Paid Family Leave 550.00
6138 Unemployment ins. Relmbursement 350•00
Total 6130 Ins urance i 7j362.66
5150 Bank and Office Expense
5161 Audit 3.000•00
6152 Bank Service Charge
5153 Interest Expense 67.00
5154 Credit Card Processing Fees I J00.00
5155 PrintinglCopy 1,100.00
5156 Office Supplies 2*SOO.00
$157 Office Rent 4&=.W
5158 Postage 1.500.00
5159 Telephone/Fax 1*200.00
6162 Memberships S Dues 2.500.00
61413 Computer & Internet 1,000.00
6177 Other Admin Expense 450.00
Total 6150 Bank and Office Expense $ 19,337.00
5170 Professional Dev. & Misc Admin
5172 Prof Development (General) 550-W
5173 Prof Development (CC Dir) 650.00
6176 Hospitality-Board 6 Volunteers
Total 5170 Professional Dev. & Misc Admin i 11200-00
6400 Marketing
6410 Advertising i0,S00.00
5411 Season Brochure Dosign/Prtnt 418W.00
5412 Web Site 6W.00
5415 Marketing-Postage 2,200.W
6416 Audience Engagements Events 900.00
5418 Printing 1 ,300.00
Total 5400 Marketing E 20*300.00
5500 Production
5511 EquTpment Rental 125.00
5514 Program Printing/Design 3.900•00
55i6 Audi* Concert Rcrng Engineering 21250•DO
SS17 Vide* Concert Rcrdn Engineering 4,600.00
5519 Ticket Printing & Design 125.00
5521 Ticketingl9CRM Software Fees 1 ,660.00
6522 Piano Maintenance 350.00
6524 Program Inserts
6529 Concession Goods Cost
Total 5500 Production $ 1 s.000.00
6700 Special Events
5710 Decorations 200.00
6711 Food & Beverages 13,5W.00
5712 EntertainmentWusic i,250.W
5713 Printing (Special Events) 2,500.00
5714 Postage (Special Events) 700.00
5715 Conductor's Cidce 3.300.DR
S718 Devel. Print a Postage 16500.00
Total 5700 Special Events i 22,950.00
Total S10O General A Administrative ti 220.049.00
5109 Program Expense
5250 Summer Concert Expense
Ml Payroll Taxes 1,325.00
5252 Payroll 14,750.00
5253 Travel 3.200.00
5254 HoteVHospltallty 200.00
62SS Summer Music PurchaseMent 850.00
5256 Fireworks4Jve Audio-PortaJohns 11,600.00
5257 Rehearsal Venue Rental 250.DO
6258 EquipmentlTruck Rental
Total 6260 Summer Concert Expense $ 32,175.00
5000 Artistic
6216 Production Assistant 750.00
5601 Music Dlaecctor Salary 35.5W.00
6602 Music Director Payroll Tax 2,700.00
6603 Music Director Travel 3,000.00
6605 Music Purchase, Rental, Postage 3,000.00
6613 M[sc. Artistic Expense 250.00
Total 6600 Artistic S 45,200.00
5800 Orchestra
5309 Catering 15 Hospitality 500.00
5312 Audition Expense 2.0DU•00
5313 Bowing i,strD.no
6810 Concert 01 Expenses
6811 Concert *1 Musician 30,450.00
5812 Concart 01 Payroll Taxes 2,740.00
5813 Concert 01 Contractor 750.OD
5814 Concert 01 1_1brartan 600.00
Sal Concert#1 Travel 3.100.00
6816 Concert#1 Venue Rental 10100-00
Sal Concert 01 HoteilHospltatlty 15+0.00
gala Concert#1 Guest Artist 10600.00
5819 Concerti Contingency 105W.00
Total 5810 Concert 01 Expenses i 410890.00
5820 Concert 62 Expenses
5921 Concert *2 Musicians 18,500-00
6822 Concert 02 Payroll Taxes f,865-00
6823 Concert 02 Contractor 700100
5824 Concert 02 Ubrarlan 500-00
5825 Concert 02 Travel 2,200.00
5826 Concert 02 Venue Mental 11100.00
5827 Concert 02 HotetlHoapitality
6829 Concert 62 Guest Artist 1 ,500.00
5829 Concert 92 Contingency 1 ,750.00
Total 5820 Concert #2 Expenses # 28,216.00
6830 Concert 63 Expense
5831 Concert 03 Musicians
6832 Concert 03 Payroll Taxes 11 ,591 .00
68=5 Concert 63 UPP, Pension, Heatth
[deleted} 1 ,070.00
5833 Concert 03 Contr0C401' a00.00
6834 Concert03 Librarian 600•00
6836 Concert#3 Travel 10900.00
5836 Concert#3 Venue Rental 850.00
6837 Concert 63 140 111-tosp4taitty 200.00
5839.1 Other Expense 10750,00
Total 5630 Concert#3 Expense S 180"1600
5840 Concert #4 Expenses
6841 Concert #4 Muslclnas 96500.00
6942 Concert 64 Payroll Taxes 855.00
5843 Concert 64 Contractor 650.00
0044 Concert #4 Librarian 370.00
5845 Concert#4 Travel 1 v350.00
Gm Concert 64 Venue Rental 1,800.00
5847 Concert#4 Hotet/Hospltaiity 200.00
6840 Concert#4 Guest Artist 1,800.00
5849 Concert#4 Contingency 1,700.00
Total GS40 Concert 04 Expenses 5 18,025.00
6850 Concert 05 Expenses
5851 Concart65 Musicians 14,500.00
S852 Concert#5 Payroll Taxes 17233,00
6853 Concert*$ Contractor 650-00
5854 Concert#5 Librarian 400•00
58SS Concert#5 Travel 1.500.0o
6856 Concert 65 Venue Rental 1 .200.00
6857 Concert 05 HateUH0 spltatity 200.00
68Sa Concert 65 Guest Artist 41600-00
Gass Concert 05 Contingency 1,900.00
Total 5850 Concert 65 Expenses S 26,183.00
6880 Children's Concert Expense 21,000.00
Total $800 Orchestra $ 158,374.00
Total 6199 Program Expense $ 23S,749A0
Total 5000 Expenses $ 455,798.00
Total Expenses $ 455,795.00
"at Operating Income $ 10,630.00
other Income
8000 Other Income
8001 Legacies
Total 6000 Ocher Income i 0.00
9000 investment GaInlLoss
0002 Unrealized Gain/Loss on Invatmt
8003 Realized GainfLass on invstmt
Total WOO Investment GalnlLoss i 0400
Total Other Income i 0.00
Other Expenses
8010 Investment Management Fees
Total Other Expenses S 0•00
Net Other income $ 0.00
Not Income $ 101630,00