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3.14 3.14 FINANCIAL\2024\PURCHASE—Emergency—Chlorine Tanks at Water From United States Plastic—Transfer Undesignated Fund Balance—6-17 RESOLUTION AUTHORIZING AND RATIFYING EMERGENCY PURCHASE OF SODIUM HYPOCHLORITE BULK STORAGE TANKS FOR TOWN WATER DEPARTMENT RESOLUTION NO.: ,2024 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Water Superintendent/Wastewater Director (Superintendent) advised that on or about June 7t', 2024, it was discovered that a slow leak had developed in one of the Town's polyethylene horizontal sodium hypochlorite bulk storage tanks located in a containment area at the Water Department and therefore he contacted Surpass, the Town's sodium hypochlorite supplier, and Surpass provided temporary containers in which the sodium hypochlorite was transferred into; however, both of the Town's 16 year old 3,200 gallon polyethylene horizontal sodium hypochlorite bulk storage tanks will have to be replaced, and WHEREAS, Surpass obtained a quote on behalf of the Town from United States Plastic Corporation for the purchase of two (2) 3,250 gallon Den Hartog Tank sets (Tanks) and the Superintendent has recommended that the Town Board authorize their immediate purchase on an emergency basis for public health and safety reasons in accordance with United States Plastic Corporation's June 13,2024 emailed quote not to exceed an estimated total amount of$28,659.96 for both Tanks including estimated motor freight costs, and WHEREAS,these Tanks are replacements from the exact same manufacturer as the current tanks, so no engineering review would be needed to know whether any changes would be necessary to the Water Treatment Plant infrastructure to install, they need to be replaced immediately and there is not sufficient time to arrange for engineering review to determine what changes to the infrastructure would be required if Tanks were purchased from another manufacturer, and WHEREAS,the Town Board hereby determines that the purchase of the Tanks constitutes an emergency procurement needed to best serve the Town's residents, protect public health and safety and provide for the continued safe and healthy operation of the Town's water system and therefore the Town Board wishes to waive its requirement under General Municipal Law §103 and the Town Purchasing Policy's self-imposed requirement for two written(2)quotes for the purchase of the Tanks in this instance, and WHEREAS, such purchase is authorized in accordance with General Municipal Law §103, NOW, THEREFORE, BE IT RESOLVED,due to the emergency nature of the sodium hypochlorite leak in the Town Water Department's Bulk Storage Tank, in this circumstance, the Queensbury Town Board hereby waives its requirement under General Municipal Law§103 and the Town's Purchasing Policy and authorizes, confirms and ratifies the Town Water Superintendent/Wastewater Director's purchase of two (2) 3,250 gallon polyethylene horizontal sodium hypochlorite Den Hartog Tank sets (Tanks) in accordance with United States Plastic Corporation's June 13, 2024 emailed quote not to exceed an estimated total amount of$28,659.96 for both Tanks including estimated motor freight costs, as such purchase is needed to maintain public health and safety to best serve the Town's residents and should be made as soon as possible, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that payment in a total amount not to exceed$28,659.96 shall be made from Account No.: 040-8320-2001, and BE IT FURTHER, RESOLVED,that the Town Board authorizes and directs the Town Budget Officer to amend the Town Budget to transfer up to $28,660 from the Water Department's Undesignated, Unassigned Fund Balance Account No.: 040-0000-0909 to Account No.: 040-8320-2001 and take all necessary actions to effectuate payment, and BE IT FURTHER, RESOLVED,that the Town Board further authorizes the directs the Town Supervisor/Deputy Town Supervisor and/or Water Superintendent/Wastewater Director to execute any needed documentation and the Town Supervisor/Deputy Supervisor, Water Superintendent/Wastewater Director and/or Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 17'h day of June, 2024,by the following vote: AYES NOES ABSENT: • 6 DEN HARTOG INDUSTRIES,INC. FS3250-88 '\� Copyright.All information furiushed w,lNn this document.electronic lie / or design c!rew a onden is the property of Den Haring Industries.S.C. and shaft not be used,disclosed to others or ropes without the e.wnsea 11111111111111111.11111111111 . written consent of Den/Wog Industries,Inc. 10528 16"LID 10534 LANYARD DETAIL A ©Q SCALE 1:12 II II II 10352 - - ' �-- GALLON • MED.ACE — MARKERS BAR CODE LABEL • - _ -HERE - LABEL _ 20.00 4. I �( _� 19537 INSTALL 4 EACH V 40.00 WARNING 10353 FS3250-BAF BAFFLES - LABEL WARNING - HERE • -LABEL • OCATE LABELS DIRECTLY ABOVE THE PARTING LINE AND CENTERED BETWEEN THE HOOP LOCATIONS. ©HOOPS ARE REQUIRED WITH THIS TANK • - - 146.00 - i - 130.00 -37.00 37.00•--.}.- •37.00 ' _ - _�- - I � — - GALLON MARKERS HERE RE , A 78.75 41I 75.00 111 ,6roo • 'L —- - - -- - -- ------ - -' L 76.00 • H 16.007 CORRECTED FROM 9.42" -ADI1 8/29/13 3839 • I I I I I I I 1 • i - G 3"STANDARD FITTING WAS 2"FITTING ADH 2no/t3 2579 I .! _.1_-_- JI , 1F LABELSMOVEDTOIMPROVEVISIBILITY. ADH11/29/12 2531 _. -—� —. � E ADDED WARNING LABEL REH 8/7/12 2468 3"FITTING WITH QH 16.00 I--I 16.00OD - - OG SYPHON TUBE STANDARE • I 88.00 �•I D 16A0"WAS 12.00" ADH 1/26/12 2358 - _ C SHIP WT.,NOTE ADDED,LIFTING LUGS SHOWN AOH 4/7/10 2015 DRAWN/DATE MATERIAL B TOL.CORRECTED REH 3/12/09 1813 DHJ 9/22/04 Den Hartog A CHANGE PART 11 4/6/06 APPHU./UAIL 10538 NATURAL 1 N D U S T R I E S,I N C. REH 9/22/04 102 Ace Nato-Mad InjoellonMal,' Wow 1.161e0 In.00, REV DESCRIPTION BY/DATE CCN ALL DIMENSIONS ARE IN DECIMAL INCHES TIM+xgtE RROIECIION SHOT WEIGHT: 1100 LBS. NOTES: 4010 HOSPERS DRIVE S.BOX 425.HOSPERS,IOWA 51238-0425 TOLERANCES UNLESS OTHERWISE SPECIFIED MUn.gn DESCRIPTION POLYETHYLENE METAL SHIPPING WEIGHT: II 0.535 NOMINAL WALL 3250 GALLON ELLIPTICAL LEG TANK DECIMAL=.125"- 1208 LBS. =1Z 6B•F 'I- 2.1 BLUE,BLACK,WHITE SCALE - PART N0. @ FRACTION 21/4" Flimstt - OR YELLOW COLOR- FS3250-88 " . - ANGLE s P N.S.NS • J C PROPRIETARY DATA FS3250-HPS 0 PROPERLY OF ACE RDTTI-NOIf NF6.. INC.INFORMATION FUIVIISNED HEREIN IL THE PROPERTY OF ACE ROTO-MOLD MFG..INC.AIO SHALL NDT RE USED. 2�/ 0 0.�J DISCLASED HERS UT CR COPED MATHD THE EX WRIT PRESSED TEN ^ / CONSENT OF ACE ROTO-MOLD MFG..Be. ALL RIGHTS RESERVED. --11--0.8 8 [2.00 R F („,..(; ..-.-------------------- F--------------.-------------- .c.Pl 74.42 01.91/ OD TUBE //--.109 TUBE • ---1.90 F0.38 H 86.00 H 4.25 DRAWN / DATE MATERIAL A41 [ -f F®t4 NVE 7/28/05 Y„ �I � A DIVISION OP SIN HAMOS 1NOIITNII11I6 APPRD. / DATE MILD STEEL 401$ HWY. 60 BLVD.. BOX 421. HOSPERS. IOWA 51238 REV DESCRIPTION DATE APPRD DH.I 10/11/05 CLIENT / DESCRIPTION MIND ANRIE rlaEL710R NOTES; HOOPS FOR 3250 GALLON ELLIPTICAL LEG TANK AU. DIMENSIONS ARE IN DECIMAL INCHES Aral TUN 1. 4 REQUIRED TOLERANCES UNLESS OTHERWISE SPECIFIED 2. BLACK COLOR + IX O 68' F 0 -- POWDER COATED SCALE PART NO. ` 3. WEIGHT 35 LSS N.S. FS3250-HPS J !. Pamela Hunsinger From: Chris Harrington Sent: Thursday,June 13,2024 11:39 AM To: Pamela Hunsinger Subject: FW:Special Order Attachments: FS3250-88.pdf; FS3250-HP(1).pdf Below is the price for 2—3250 gallon tanks and accessories for our Sodium Hypochlorite Tanks. We are going with the 3,250 gallon tanks and not the 3,750 gallon tanks From: Robert Scott<roberts@queensbury.net> Sent:Thursday,June 13,2024 11:34 AM To:Chris Harrington<ChrisH@queensbury.net> Subject: FW:Special Order This totals to$28,659.96 using the larger motor freight number. -Rob From: U.S. Plastic Corporation<automated@usplastic.com> Sent:Thursday,June 13,2024 11:23 AM To: Robert Scott<roberts@oueensbury.net> Subject: Re:Special Order Hello, Attached are the spec sheets for the 3,250 gallon capacity tank and hoops. The skids will remain the same, our part number 9637. Below is the pricing for the tanks and the hoops. FS3250-88: TANK HRZNTL MDPE 3250GL ELLIP $7,405.93 each FS3250-HP: 3250 GAL HOOPS--SET OF 4 $1,558.05 each Per the manufacturer, estimated motor freight is $2,950.00 to $3,050.00 shipping direct from the manufacturer to Queensbury, NY 12804. Thank you and have a nice day! Amanda Sales Agent United States Plastic Corp.® 1390 Neubrecht Road Lima, Ohio 45801 USPlastic.com On June 12,2024 at 11:53 AM EDT roberts@a,queensbury.net wrote: Hello, 1 I apologize for this, but our engineers looked over the plans and would like us to use a smaller tank. (3,250 gallons) Could you please provide pricing for FS-3250-88 and the appropriate hoops and skid. Thank you, Robert M.Scott Operations Engineer Town of Queensbury 823 Corinth Road Queensbury,NY 12804 (518)793-8866 x2026 (518)804-3012(Cell) Email:roberts a(�.queensburv.net From: U.S. Plastic Corporation<automated@usplastic.com> Sent:Tuesday,June 11, 2024 4:05 PM To: Robert Scott<roberts@oueensbury.net> Subject: Re:Special Order Yo"u don't often get email from automatedCa�usplastic com Learn why"this is important Hello, Attached are the requested spec sheets. Thank you and have a nice day! Amanda Sales Agent United States Plastic Corp.® 1390 Neubrecht Road Lima, Ohio 45801 USPlastic.com On June 11, 2024 at 2:38 PM EDT roberts@queensbury.net wrote: Hi Amanda, 2 I'm very thankful for you getting this to us so quickly,thank you. My supervisor is requesting a 'cut sheet' (submittal)with descriptions of these parts, So that the documentation can be submitted to the town board and the department of health for approval of purchase. Could you work to provide these for us? Thank you and best regards, Robert M.Scott • Operations Engineer Town of Queensbury 823 Corinth Road Queensbury,NY 12804 (518)793-8866 x2026 (518)804-3012(Cell) Email:roberts(cilqueensburv.net From: U.S. Plastic Corporation<automated(iusplastic.com> Sent:Tuesday,June 11,2024 2:29 PM To: Robert Scott<robertsPqueensbury.net> Subject:Special Order You don't often get email from automated@usplastic corn Learn why this is important Hello, 3 e You had contacted us yesterday about special ordering 2 sets of Den Hartog's 3,750 gallon horizontal tank set. Per the manufacturer, lead time is approximately 4 weeks after they receive the order. Our part#9637 would be the skid that fits this tank set. Below is the information on the items with part number, description, and pricing. FS3750-88: TANK HRZNTL MDPE 3750GL ELLIP $8,780.64 each FS3750-HP: 3750 GAL HOOPS--SET OF 4 $2,666.36 each 9637: 2350-4250 GAL SKID W/O SUMP 88 X 146 $3,841.00 each after bulk pricing is applied for quantity of 2. Per the manufacturer, estimated motor freight is $2,100.00 to $2,200.00 shipping direct from the manufacturer to Queensbury, NY 12804. • Please note since this would be a high dollar order, if you would like to proceed, we will need a hard copy PO emailed to us for our accounting department to review. If possible, please send it through this email thread so that I can easily find it to process. Thank you and have a nice day! Amanda Sales Agent United States Plastic Corp.® 1390 Neubrecht Road Lima,Ohio 45801 USPlastic.com : This is an external email. Do not click links or open attachments unless ou reco•nize the sender and know the content is safe. : This is an external email. Do not click links or open attachments unless ou reco•nize the sender and know the content is safe. 4