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3.13 3.13 AMEND\Amend 243 of 2024—Emergency Purchase Chlorine Tanks at Water—Central Equipment—7-1-2024 RESOLUTION AMENDING RESOLUTION NO.: 243,2024 AND RATIFYING EMERGENCY PURCHASE OF SODIUM HYPOCHLORITE BULK STORAGE TANKS FOR WATER DEPARTMENT RESOLUTION NO.: ,2024 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 243,2024, the Queensbury Town Board waived its requirement under General Municipal Law §103 and the Town's Purchasing Policy for two (2) written quotes and authorized and ratified the Water Superintendent/Wastewater Director's (Water Superintendent)purchase of two (2) 3,250 gallon polyethylene horizontal sodium hypochlorite Den Hartog Tank sets (Tanks) from United States Plastic Corporation for the amount of$28,659.96 due to the emergency nature of a sodium hypochlorite leak in the Water Department's Bulk Storage Tank, WHEREAS,no purchasing contract for the Tanks has yet been entered into, and WHEREAS, the Water Superintendent has advised that while awaiting the New York State Department of Health's review of the proposed installation of the Tanks, he was able to receive additional written quotes in accordance with the Town's Purchasing Policy, and WHEREAS, the Water Superintendent has recommended that the Town Board amend Resolution No.: 243,2024 to authorize the purchase of identical Tanks from Central Equipment of CNY,Inc. (CNY)for the amount of$23,252.52 as set forth in CNY's 6/21/2024 Estimate 412332, as such purchase will result in a$5,407.44 net savings to the Town and the Tanks will be delivered more expediently, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board, in this circumstance, hereby waives its requirement under General Municipal Law §103 and reaffirms, authorizes and ratifies the Water Superintendent's actions relating to the emergency circumstances regarding the sodium hypochlorite leak in the Water Department's Bulk Storage Tank and hereby amends Resolution No.: 243,2024 to authorize, reaffirm and ratify the Water Superintendent's purchase of two (2) 3,250 gallon polyethylene horizontal sodium hypochlorite Tank sets (Tanks) from Central Equipment of CNY, Inc.for a total amount of$23,252.52 as set forth in CNY's 6/21/2024 Estimate 412332 in substantially the form presented at this meeting with payment to be made from Account No.: 040-8320-2001, and BE IT FURTHER, RESOLVED,that the Town Board authorizes and directs the Town Budget Officer to amend the Town Budget and/or take all necessary actions to effectuate payment, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor/Deputy Supervisor and/or Water Superintendent to sign any needed documentation and the Town Supervisor/Deputy Supervisor, Water Superintendent, Town Clerk and/or Town Budget Officer to take all actions necessary to effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 243,2024 in all other respects. Duly adopted this I"day of July, 2024, by the following vote: AYES NOES ABSENT: CENTRAL EQUIPMENT OF CNY, INC, Estimate P.O- BOX 507, 1361 TOW PATH ROAD — PORT BYRON, NY 13140 Date Estimate # PHONE: 315.776.5300, FAX: 315.776.8800 INFO CENTRP►I, cr YAHOO.COM 6f21/2024J 12332 W WW.CENTRALEQUIP'MENTLLC.iCOM Name / Address Ship To TOWN OF QUEENSBURY 742 BAY ROAD QUEENSBURY. NY 12804 Customer Phone Rep Terms FOB Net 30 FACTORY EItem Description Oly Rate Total previous est 12281 Queensbury WWTP in NY. Robert Scott contact number is 518-793-8866 Robert M. Scott Operations Engineer Town of Quecnsbury 923 Corinth Road Queensbury, NY 12804 (518) 793-8866 x2O26 (518) 804-3012 (Cell) Email: roberts(i queeusbury.net ChrisHQquecnsbury.net approx 4 week lead time ACE TANKS 3250 GAL ELLIPTICAL TANK 88" x 146" x 79" 16" LID & 3" 0 4,317.85 0.00 OUTLET FS3250-HP SET OF HOOPS FOR 3250 GALLON LEG TANK 0 I J56.86 0,00 ACE TANKS FS3250/3250-SK STEEL SKID FOR 3750 TANK W/O SUMP 0 2,783.72 0.00 SHIPPING / DELIVE... approx SHIPPING / DELIVERY FEE COMMERCIAL O 22887.00 0.00 ** PRICES SUBJECT TO CHANGE ** 3250 gal tank drawing: htitps://www.dcnhartogi ndustries_cccwwp-conterLt/uploadstprodu ct,pdf9/FS3250-88.pdf skid drawing: https://www_dcnhartogindustries,comJwp-contenYuploods/produ ct-pdfs/FS2 3 50-3250-SK-2.pdf Notes-A---- Notice. Unforeseen economic impact has resulted in multiple price increases and staggering Subtotal lead times. Due to this we arc temporarily updating our quotes to be valid for only 15 days_ We apologize for any inconveniences. If you need a quote for a Ionger term please call and we will work with you around the valid time. Price and Lead time are subject to change Sales Tax (0.09/6) without notice. Picase send purchase orders to info eentralOyahoo.com. Total Page i CENTRAL EQUIPMENT OF CNY, INC. Estimate P.O. BOX 507, 1361 TOW PATH ROAD Dam Estimate PORT BYR.ON, NY 13140 PHONE: 315.776.5300, FAX: 315.776.8800 6/21/2024 12332 1NF0_CENTRAL YAH©O,COM W W W O CENTRALEQU'IPMENTELC.COM Name I Address Shipp To TOWN OF QUEENSBURY 742 BAY ROAD QUEENSBURY, NY 12804 Customer Phone Rep Terms FOB Net 30 FACTORY Item Description Oty Rate Total ADDED 6/25124 Sodium Hypochlorite is I S% Trade PVC fittings. Viton gasket and 1.9SG. ACE TANKS 3250 GAL. ELLIPTICAL. TANK 88" x 146" x 79" 16" LID & 3" 2 6,094.79 120199.58 OUTLET: 20a/a HEAVY FOR SODIUM HYPOCHLORITE ACE TANKS UPDATE 3" FITTING TO PVC DR WITH VITON GASKET 2 I4?.39 294.?8 FS3250-HP SET OF HOOPS FOR 3250 GALLON LEG TANK 2 1,156.96 2,313.72 ACE TANKS FS3250/3250-SK STEEL SKID FOR 3750 TANK W/O SUMP 2 2,793.72 50567.44 SHIPPING I DELIVE... approx SHIPPING I DELIVERY FEE COMMERCSAL 2,887.00 2,887.00 ss PRICES SUBJECT TO CHANGE «� Notes: Notice: [Unforeseen economic impact has resulted in multiple price increases and staggering Subtotal S23,252.52 lead times. Due to this we are temporarily updating our quotes to be valid for only 15 days. We apologize for any inconveniences. If you need a quote for a longer term please call and we will work with you around the valid time. Price and Lead time are subject to change Saes Tax (O.O%) WOO without notice. Please send purchase orders to info central(gyahoo.com_ Total $23*252.52 Page 2 RESOLUTION AUTHORIZING AND RATIFYING EMERGENCY PURCHASE OF SODIUM HYFOCHLORITE BULK STORAGE TANKS FOR TOWN WATER DEPARTMENT RESOLUTION NO.: 243, 2024 INTRODUCED BY: Mr. Michael Dixon WHO MOVED ITS ADOPTION SECONDED BY: Mr. Timothy McNulty WHEREAS, the Town of Queensbury's Water Superintendent/Wastewater Director (Superintendent) advised that on or about June 7th, 2024, it was discovered that a slow leak had developed in one of the Town's polyethylene horizontal sodium hypochlorite bulk storage tanks located in a containment area at the 'Water Department and therefore he contacted Surpass, the Town's sodium hypochlorite supplier, and Surpass provided temporary containers in which the sodium hypochlorite was transferred into; however, both of the Town's 16 year old 3,200 gallon polyethylene horizontal sodium hypochlorite bulk storage tanks will have to be replaced, and WHEREAS, Surpass obtained a quote on behalf of the Town from United States Plastic Corporation for the purchase of two (2) 3,250 gallon Den Hartog Tank sets (Tanks) and the Superintendent has recommended that the Town Board authorize their immediate purchase on an emergency basis for public health and safety reasons in accordance with United States Plastic Corporation's June 13, 2024 emailed quote not to exceed an estimated total amount of$28,659.96 for both Tanks including estimated motor freight costs, and WHEREAS, these Tanks are replacements from the exact same manufacturer as the current tanks, so no engineering review would be needed to know whether any changes would be necessary to the Water Treatment Plant infrastructure to install, they need to be replaced immediately and there is not sufficient time to arrange for engineering review to determine what changes to the infrastructure would be required if Tanks were purchased from another manufacturer, and Y WHEREAS, the Town Board hereby determines that the purchase of the Tanks constitutes an emergency procurement needed to best serve the Town's residents, protect public health and safety and provide for the continued safe and healthy operation of the Town's water system and therefore the Town Board wishes to waive its requirement under General Municipal Law § 103 and the Town Purchasing Policy's self-imposed requirement for two written (2) quotes for the purchase of the Tanks in this instance, and WHEREAS, such purchase is authorized in accordance with General Municipal Law §103, NOW, THEREFORE, BE IT RESOLVED, due to the emergency nature ofthe sodium hypochlorite leak in the Town Water Department's Bulk Storage Tank, in this circumstance, the Queensbury Town Board hereby waives its requirement under General Municipal Law § 103 and the Town's Purchasing Policy and authorizes, confirms and ratifies the Town Water Superintendent/Wastewater Director's purchase of two (2) 3,250 gallon polyethylene horizontal sodium hypochlorite Den Hartog Tank sets (Tanks) in accordance with United States Plastic Corporation's June 13, 2024 emailed quote not to exceed an estimated total amount of$28,659.96 for both Tanks including estimated motor freight costs, as such purchase is needed to maintain public health and safety to best serve the Town's residents and should be made as soon as possible, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that payment in a total amount not to exceed $28,659.96 shall be made from Account No.: 040-8320-2001 , and BE IT FURTHER., RESOLVED, that the Torun Board authorizes and directs the Town Budget Officer to amend the Town Budget to transfer up to $28,6+60 from the Water Department's Undesignated, Unassigned Fund Balance Account No.: 040-0000-0909 to Account No.: 040-8320-2001 and take all necessary actions to effectuate payment, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes the directs the Town Supervisor/Deputy Town Supervisor and/or Water Superintendent/Wastewater Director to execute any needed documentation and the Town Supervisor/Deputy Supervisor, Water Superintendent Wastewater Director and/or Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 171 day of June, 2024, by the following vote: AYES : Mr. Strough, Mr. Metivier, Mr. Freer, Mr. Dixon, Mr. McNulty NOES : None ABSENT: None