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FINANCIAL\2024\Establish Capital Project 256-Vault Storage-Clerk—Donnegan Systems-State Contract Transfer Capital Reserve 64 PermissiveReferendum-11-4
RESOLUTION AUTHORIZING PURCHASE AND INSTALLATION OF
SPACESAVER XPRESSDEK HIGH-DENSITY MOBILE SYSTEM AND
ESTABLISHMENT OF TOWN CLERK'S VAULT RENOVATIONS
CAPITAL PROJECT NO.: 256
RESOLUTION NO.: , 2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Clerk wishes to renovate the Vault in her Office and
purchase a Spacesaver XpressDek Modular High Density Mobile System from Donnegan Systems,
Inc., to be used for storage of vital records and documents for the amount of$52,830.79, including
freight and installation, as set forth in Donnegan Systems, Inc.'s October 29, 2024 Proposal and in
accordance with New York State OGS Contract No.: PC70276, and
WHEREAS, the Town Board wishes to establish a Capital Project and authorize
withdrawals and expenditures in the amount of$52,831 from Capital Reserve No. 64, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Capital Reserve No.: 64 subjectto permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes establishment of the
Town Clerk's Vault Renovations Capital Project No.: 256 in the amount of $52,831 and the
purchase and installation of a Spacesaver XpressDek Modular High Density Mobile System from
Donnegan Systems, Inc., for the amount of$52,830.79, including freight and installation, as set forth
in Donnegan Systems,Inc.'s October 29,2024 Proposal and in accordance with New York State OGS
Contract No.: PC70276, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawals and expenditures are
expenditures for a specific capital project for which Capital Reserve Fund No.: 64 was established
and the Town Board authorizes and directs that funding shall be by a transfer from Capital Reserve
Fund No.: 64 in the amount of$52,831 to Transfer to Capital Project Fund No.: 256, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to establish the following accounts for such appropriations and revenues:
• Revenue Acct No. —256-0000-55031 (Interfund Revenue) $52,831;
• Expense Acct No. —256-1410-2001 (Misc. Equipment) $52,831;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project$52,831;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget and/or take all actions necessary to establish such appropriations and
estimated revenues, and upon Project completion close Capital Project No.: 256 and return any
remaining Fund balances to Capital Reserve Fund No.: 64, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town
Supervisor/Deputy Town Supervisor, Town Clerk and/or Budget Officer to sign any needed
documentation and take any other actions necessary to effectuate this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 4 h day of November, 2024, by the following vote:
AYES
NOES
ABSENT: