4.15 4.15
AGREEMENTS\Warren County-Intermunicipal-Solid Waste Construction and Debris and Recycling Disposal Hauling Services for 2025—11-18-2024
RESOLUTION AUTHORIZING INTERMUNICIPAL AGREEMENT
BETWEEN THE COUNTY OF WARREN AND THE TOWN OF
QUEENSBURY RELATING TO SOLID WASTE, CONSTRUCTION AND
DEBRIS AND RECYCLING DISPOSAL AND HAULING SERVICES
RESOLUTION NO.: ,2024
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, Warren County, for itself and as lead agent for municipalities in Warren
County, including the Town of Queensbury, has arranged for solid waste, construction and debris
and recycling disposal and hauling services, and
WHEREAS, the County has presented the Town Board with a proposed Intermunicipal
Agreement which sets forth the terms and conditions upon which the Town will participate and
pay for such services with the term of the Intermunicipal Agreement to be from January 1, 2025
through December 31, 2025 with the option for two (2) additional one (1)year terms upon mutual
agreement of the parties, and
WHEREAS, the Town Board wishes to enter into such Agreement,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves and authorizes the
Intermunicipal Agreement between the County of Warren and the Town of Queensbury Relating
to Solid Waste, Construction and Debris and Recycling Disposal and Hauling Services
(Agreement) and authorizes and directs the Town Supervisor to execute the Intermunicipal
Agreement in substantially the form presented at this meeting as well as any other needed
documentation, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Clerk,Transfer Station Supervisor and/or Town Counsel to take any further action necessary
to effectuate the terms of this Resolution.
Duly adopted this I P day of November, 2024,by the following vote:
AYES
NOES
ABSENT:
t.
INTERMUNICIPAL AGREEMENT BETWEEN THE COUNTY OF WARREN AND THE
TOWN OF QUEENSBURY RELATING TO SOLID WASTE,CONSTRUCTION AND
DEBRIS AND RECYCLING DISPOSAL AND HAULING SERVICES
THIS INTERMUNICIPAL AGREEMENT (hereinafter referred to as the"Intermunicipal
Agreement"), made by and between the County of Warren, a municipal corporation and political
subdivision established under the laws of the State of New York, having its offices and place of
business at the Warren County Municipal Center, 1340 State Route 9, Lake George, New York
12845 (the"County"),and
The TOWN OF QUEENSBURY, a municipal corporation and political subdivision
established under the laws of the State of New York, having its offices and principal place of
business at Town Hall, 742 Bay Road, Queensbury,New York 12804(the"Town"),and
WHEREAS,the County,for itself,and as lead agent for municipalities in Warren County has
arranged for solid waste,construction and debris and recycling disposal and hauling services,and
WHEREAS,this Agreement will commence on January 1,2025 and terminate on December
31,2025,with the option for two(2)additional one(1)year terms,upon mutual agreement of the
parties, and
WHEREAS,the County and the Town(together the"parties"and each a"party")desire to
enter into this Intermunicipal Agreement for the purpose of memorializing the terms and conditions
of their Agreement,and
NOW,THEREFORE,in consideration of the above and the covenants,conditions andterms
herein the County and the Town agree as follows:
1. The County shall provide hauling of solid waste,recyclables,and construction and
demolition debris from the Town's collection site to the disposal site. The County shall utilize
vehicles and personnel from the County's Department of Public Works to conduct the hauling
services.
2. The Town shall pay the County for the following services:
A) Hauling fees for transportation of materials shall be a fixed rate per haul,
based on a rate of Two Dollars Seventy-Six Cents ($2.76) per mile. The
fixed rate per haul shall remain the same, regardless of actual mileage
differences,ensuring a predicable cost for the duration of this Intermunicipal
Agreement.
B) Tipping or disposal fees for the disposal of the various wastes at the disposal
site. The tipping charge or disposal fee shall be based upon the lowest
responsible bidder quotes listed in Bid WC 51-24 the Warren County Bid
Tabulation Sheet for Solid Waste and Recycling Disposal services attached
hereto and made a part hereof as Schedule A.
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3. The mileage for the mileage rate of Two Dollars and Seventy-Six Cents($2.76)per
mile for the hauling services shall be calculated from the Warren County Department of Public
Works facility at 4028 Main Street,Warrensburg,New York to the Town's collection cite and then
to the disposal site and then back to the Warren County facility in Warrensburg.
4. The Town shall be solely entitled to and shall directly receive from the Warren
County Department of Public Works any and all recycling rebates due and owing, whether such
rebates are provided in the form of a reimbursement or a credit for the amounts due thereunder.
5. The Town makes no guarantee as to the minimum or maximum amount of the Town's
solid waste, construction and debris or recyclables,which will require disposal and hauling under
this Intermunicipal Agreement.
6. The Town shall not be responsible for any terms and conditions ofthis Intermunicipal
Agreement which relate to the disposal and hauling of solid waste, construction and debris or
recyclables that are not within the Town's control.
7. If the Town fails to pay the County for the services rendered pursuant to this
Intermunicipal Agreement,then the County shall have all of its equitable and statutory rights of set-
off, and any other remedies available by law.
8. The payment terms in this Intermunicipal Agreement shall survive the termination
of the this Agreement to the extent that there are,at the time of termination, any unpaid charges or
fees due to the County.
9. This Intermunicipal Agreement shall commence January 1,2025 and terminate on
December 31, 2025, with the option for two (2) additional one (1) year terms, upon mutual
agreement of the parties, subject to any changes in the mileage rate,and the prices of the lowest
responsible bidder listed in the attached Schedule"A."
10. The County shall not be liable to the Town if the County fails to meet its hauling
obligations under this Intermunicipal Agreement,it shall remain the responsibility of the Town for
appropriate disposal and hauling of any solid waste, construction debris and recyclables under its
control.
11. The Town shall defend,hold harmless,and indemnify the County against all actions,
claims,demands,liabilities,and/or damages including liabilities and damages for pollution caused
by hazardous and non-hazardous solid waste and recyclables which may in any manner be imposed
on or incurred by the County as a consequence or arising out of any act,default,or omission on the
part of the Town, its officials, employees, agents, servants, and/or assigns in connection with the
disposal and hauling and disposition of solid waste and recyclables under this Intermunicipal
Agreement.
12. The County shall defend,hold harmless,and indemnify the Town against all actions,
claims,demands,liabilities,and/or damages including liabilities and damages for pollution caused
by hazardous and non-hazardous solid waste and recyclables which may in any manner be imposed
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11/12124
on or incurred by the Town as a consequence or arising out of any act,default,or omission on the
part of the County,its officials,employees,agents,servants,and/or assigns in connection with this
Intermunicipal Agreement. However,the County shall have no liability to the Town if the County
is unable fulfill its waste disposal transportation obligations under this Intermunicipal Agreement
despite making reasonable efforts to do so.
13. Any type of discrimination and harassment is against Warren County policy and is
• unlawful. The Town acknowledges and agrees that it has read the entire Warren County Policy
Against Discrimination and Harassment(hereinafter the"Policy"),a copy of which can be found at
https://www.warrencountvnv.aov/sites/default/files/hr/docs/forms/harassment_Policv.pdf.The Policy
applies to all personnel in a contractual or other business relationship with the County. This
Intermunicipal Agreement incorporates the entire Policy as a material term of this Intermunicipal
Agreement. The Town shall follow the Policy in its entirety. If a complaint does arise, the Town
is to notify Warren County promptly. To the fullest extent permitted by law, the Town shall
indemnify,hold harmless and defend Warren County,its Board,officers,employees and volunteers
against any and all losses,claims,actions,demands,damages,liabilities,or expenses,including but
not limited to attomey's fees and all other costs to defend,resulting from the Town and/or agent's
breach of this Policy.
14. The Town shall carry General Liability coverage in the amounts of at least
$1,000,000 per occurrence and$2,000,000 aggregate and Automobile Liability of at least$1,000,000
with respect to the Town and any of its employees or agents. The Town shall name the County,its
Board,officers and employees as an additional insured on a primary,non-contributory basis to the
Provider's General Liability policy. The Town is also required to carry Workers'Compensation and
Disability Insurance. All coverage must be issued by an insurance company authorized to do
business in New York State and maintaining an A.M.Best rating of A-or better,
15. The Town shall name the County as an additional insured under any policies of
insurance that the Town may have in effect which provide for coverage of the liability assumed
hereunder. The Town shall provide evidence of such insurance to the County Attorney's office.The
failure of the Town to provide such Certificate of Insurance shall not be deemed a waiver by the
County of the Town's obligation to provide same insurance coverage. In addition and in the event
of any defect in any Certificate of Insurance,regardless of when such defect may be discovered,the
acceptance by the County of any such Certificate of Insurance shall not be deemed a satisfaction of
the requirement that the Town provide insurance coverage as noted anywhere in this Intermunicipal
Agreement.
-----16. This Intermunicipal Agreement may not be assigned,in whole or in part,by the
Town without prior approval by the County in writing and signed by a duly authorized representative
of the County. Consent shall not limit the County's right to enforce this provision on assigned
parties.
17. In the event that it is necessary for either party to transmit to either party written
notice or communications that are anticipated in accordance with the terms and provisions of this
Intermunicipal Agreement,the same shall be considered delivered upon personal delivery and/or the
same by ordinary mail to the following persons and/or addresses:
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•
Warren County Department of Public Works Town of Queensbury
ATTN: Kevin Hajos Attn: Town Supervisor
1340 State Route 9 Town Hall
Lake George,NY 12845 742 Bay Road
Queensbury,New York 12804
Delivery by mail shall be considered accomplished or complete when the notice or
communication is appropriately enclosed in an envelope or similar wrapping with postage attached
and deposited in a receptacle maintained or owned by the United States Postal Service for the deposit
or acceptance of mail.
18. In the event that any provision of this Intermunicipal Agreement shall be determined
by a Court of Law to be illegal and/or unenforceable,the Intermunicipal Agreement, to the extent
the Courts have determined practical shall continue in full force and effect between the parties as if
the said illegal or unenforceable provision were not contained a part thereof.
19. This Intermunicipal Agreement contains the entire agreement between the parties with
respect to the subject matter hereof, and supercedes all prior Intermunicipal Agreements and
understandings, if any. This Intermunicipal Agreement cannot be changed or modified except by
mutual written agreement.
20. Any dispute under this Intermunicipal Agreement or related to this Intermunicipal
Agreement shall be decided in accordance with the laws of the State of New York and brought
exclusively before the United States District Court for the Northern District of New York or the
appropriate State Court located within the County of Warren.
21. The Town agrees to retain all records related to this Intermunicipal Agreement for
a period of six(6)years and agrees to allow the County,through the appropriate County officials,
and those legally allowed,to review and or audit such records. In the event that a review or audit
is requested,the records shall be made available at the Town offices or,at the request of the County,
at the Warren County Municipal Center with the understanding that copies of such records may be
made by the designated County officials. Records shall be made available upon ten(10)days written
notice or within ten(10)days of the delivering of written notice by the County.
22. This Intermunicipal Agreement may be executed and delivered in any number of
counterparts,each of which so executed and delivered shall be deemed to be an original and all of
which shall constitute one and the same instrument. Documents executed,scanned and transmitted
electronically and electronic signatures shall be deemed original signatures for the purposes of this
Intermunicipal Agreement and all matters related thereto,with such facsimile,scanned and electronic
signatures having the same legal effect as original signatures.
Signatures follow immediately on next page
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IN WITNESS THEREOF,this Intermunicipal Agreement has been executed by the duly
-- authorized officer of the respective parties.
Approved as to F rm: COUNTY OF WARREN
t— ''//''�''`` By: (.�_1S -
Assistant County omey KEVIN B. GERAGHHTY;4HAIRMAN
Board of Supervisors
Date:w,,..� /�j 9 Date: ((It21°N
TOWN OF QUEENSBURY
By:
JOHN STROUGH, SUPERVISOR
Date:
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RESOLUTION No.368 OF 2024
RESOLUTION INTRODUCED BY SUPERVISORS CONOVER, STRAINER, BRUNO, BEAN,
MERLINO,MAGOWAN AND MADAY
AUTHORIZING MEMORANDUM OF UNDERSTANDING WITH TOWNS IN WARREN
COUNTY FOR HAULING SERVICES PROVIDED BY THE WARREN COUNTY
DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Superintendent of Public Works requested, and the Public Works Committee
approved,to enter into a memorandum of understanding with various towns in Warren County for hauling
services provided by the Warren County Department of Public Works,at a reimbursable rate of Two Dollars
and Seventy-Six Cents ($2.76) per mile and a tipping charge of Sixty-Five Dollars ($65) per ton for
municipal solid waste;Eighty Dollars($80)per ton for construction and debris and Ninety Dollars($90)per
ton for recyclables,for a term commencing January 1,2025 and terminating December 31,2025,with the
option for two(2)additional one(1)year terms,upon mutual agreement of the parties,now,therefore,be
it
RESOLVED,that the Warren County Board of Supervisors hereby authorizes the Chair of the Board
of Supervisors to enter into a memorandum of understanding with various towns in Warren County,for the
hauling services provided by the Warren County Department of Public Works,at a reimbursable rate of Two
Dollars and Seventy-Six Cents($2,76)per mile and a tipping charge of Sixty-Five Dollars($65)per ton for
municipal solid waste;Eighty Dollars($80)per ton for construction and debris and Ninety Dollars($90)per
ton for recyclables, for a term commencing January 1,2025 and terminating December 31,2025,with the
option for two(2)additional one(1)year terms,upon mutual agreement of the parties,in a form approved
by the County Attorney.
\art\022-24 OCTOBER 18,20I4 BOARD MEETING
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