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09-03-2013 Recreation Commission omw Town Of Queensbury 742 Bay Road, Queensbury, NY 12804 * AGENDA * REGULAR MEETING * 7:00 p.m. SEPTEMBER 3, 2013 1. ROLL CALL 2. APPROVAL OF MINUTES—June 4, 2013 3. COMMUNICATIONS AND REMARKS FROM VISITORS a) Monthly Correspondence b) Budget Control Report 4. UNFINISHED BUSINESS a) Park "Curfew'—Local Law—Update, Director 5. NEW BUSINESS a) Gurney Lane Pool Repairs—Phase 2 Update, b) 2013 Summer Programs—Update, Staff c) 2014 Budget Request/Supervisor Mtg. —Update, Budget Committee d) Any New Discussion Items Introduced By Commissioners 6. COMMITTEE REPORTS • Budget Review —Commissioner Mott • Safe & Quality Cycling—Commissioner Mott-Report • Bylaws—Commissioner White • School Liaison—Commissioner White • Personnel—Commissioner Mott • Planning—Commissioner Switzer • Program Review—Commissioner Matthews 7. ADDITIONAL INFORMATION or REPORTS— for review and discussion 8. EXECUTIVE SESSION IF NECESSARY 9. ADJOURNMENT PLEASE NOTE.• Meeting to be held at 7.•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room. Recreation Commission CAMW Town Of Queensbury 742 Bay Road, Queensbury, NY 12804 MEETING MINUTES Attached are minutes from the June 4"' official meeting and from the July 30'f' unofficial meeting. The June meeting minutes must be approved at the September meeting. However, the July minutes are unofficial and do not need to be approved. Minutes of the June 4, 2013 meeting of the Recreation Commission,Town of Queensbury held at the Queensbury Town Hall,Supervisors Conference Room. Chairperson Matthews called the meeting to order at 7:03 Roll Call: Present:Commissioners Matthews, Hewlett, Switzer,Goralski and Mott Excused:Commission White Staff: Director Steve Lovering, Program Coordinator Lori O'Shaughnessy 2.)Approval of Minutes: It was moved by Commissioner Mott and seconded by Commissioner Switzer to approve the minutes from the May 7, 2013 meeting. All members present approved. 3.) Communication and Remarks from Visitors: Monthly Correspondence • Donation ($1000.00)from the Community Exchange Foundation to Q-Club to purchase arts and crafts supplies- 3`d year in a row. • A resolution for a street light at Feeder Canal Park.After dusk there has been some issues.Also speed bymps will be put in a neighbor is complaining about the speed. Funding does not vcmoe from the Qby Rec department— we have a maintenance agreement with them • Faith Bible Church article in The Post Star about the bridge to be built • Article about summer biking community rides • Girl Scout letter requesting to hang a bat house at one of the parks Budget Reviewed budget and discussed how the number of part-time employees will grow over the next few weeks(up to about 100). Unfinished Business: Faith Bible Church Property(68 arces) QRC recommended a few months ago that the Queensbury Land Conservancy(QLC)take over the property. The supervisor has been communicating with Open Space Institute (OSI)and indicates he would like to keep the property as part of the town's park system. Director Lovering estimates the yearly cost of upkeep and making improvements would be $10,000 per year. Some members of the QLC met with supervisor last week. At this point the QRC still recommends that the land be given over to the QLC to manage. Ultimately it is the OSI decision. Supervisor/Commission Meeting A number of topics on agenda: • Reviewed Gurney Lane pool repairs—work completed • Faith Bible Church property (refer to above) • Park Project Funding- • Minimum Wage increase—mandated the state-$10,000 increase in 2014-$15,000 increase in 2015 • Part Time Maintenance Position—looking for a seasonal part time employee April—November—this will serve as the replacement for full-time position where an employee retired in May. 5.Z New Business: 2013 Recommended Maintenance Park Projects Discussed repairs at Gurney Lane Reviewed a document that outlined proposed maintenance for parks Commissioned voted to approve the 2013 Recommended Maintenance Park Projects:Commissioner Hewlett made a motion to approve,Commissioner Goralski seconded the motion,all present voted in favor. Possible Park Hours/Curfew Law Voted on having Queensbury parks closed at dusk;Commissioner Hewlett made a motion to approve,Commissioner Goralski seconded the motion,all present voted in favor. Vacant Commissioner Position Discussed a number of individuals who may be interested in the position. Committee Reports: Safe&Quality Cycling—Commissioner Mott Progress is being made on bike trails, Director Lovering said volunteers will be building new trails in Hudson Pointe. Additional Information or Reports: Director Lovering is still intending on having a press release about the work done at Guenry Lane but is wating until the pool is open. Recreation fees are up over LY Recreation Assessments are up over LY R. Executive Session: None Adiournment: A motion was made by Commissioner Mott at 8:46PM to adjourn; it was seconded by Commissioner Switzer Respectfully Submitted Approved By Judith Goralski Minutes of the July 30,2013 meeting of the Queensbury Recreation Commission,Town of Queensbury held at the Queensbury Town Hall,Supervisors Conference Room. Chairperson Matthews called the meeting to order at 7:09 Roll Call: Present:Commissioners Matthews and Goralski Excused: Commission White, Hewlett,Switzer and Mott Staff: Director Steve Lovering 2) Approval of Minutes: Approval of minutes the June 4,2013 minutes will be postponed until the September 3, 2013 meeting. Communication and Remarks from Visitors: Monthly Correspondence • Todd Eicher has expressed interest in joining the Queensbury Recreation Commission • Thank you letter from Mrs. Kenny • Thank you letter from the Celiac Support Group • Discussed a letter from Director Steve Lovering to Captain Darrah about the ATV use at Clendon Brook.The Director has not received a reply as of yet. • A resolution from Chazen Companies to apply for a grant from the NYS Waterfront Revitalization plan. NYS identified Hudson Point in its report. • Thank you letter about stolen property at Gurney Lane.Since charging a day use fee the incident of theft has decreased at the park • Patron wrote letter expressing concern about the condition of the surface of Freedom Park. Freedom Park is on the list to resurfacing in October 2013 Budget Reviewed budget at present there are 177 part-time employees. 4.) Unfinished Business: Park Maintenance and Improvement Plan-Update Director Lovering reviewed some changes made to the Park Maintenance and Improvement Plan. Gurney Lane had the most adjustment. Eventually the gutter system will need to be removed and replaced. A discussion of what that will entail followed. Park Curfew Director Lovering has just reviewed the verbiage to a new local law that is being proposed in regards to a curfew for all parks in the Town of Queensbury to be open from sunrise to sunset. This will go before the Town Board on August 5, 2013 Faith Bible Church Property-Update Pending the Open Space Institute(OSI)the Queensbury Land Conservancy(QLC)will be taking over the Faith Bible Church property. A bridge will be built over a 50 foot wide portion of the land owned by the City of Glens Falls.The bridge will connect the Hudson Pointe Property and the Faith Bible property. This is being overseen by the Town Board. It is estimated that bridge will be completed by the end of August 2013. .5. New Business: 2013 Summer Program-update All is going well, summer revenue, registration and concession sales are all up over last year. 2014 Budget Development There is a proposed $61,000 increase for 2014.The following areas have critical increases proposed: • A state mandated increase for part-time employees • Park maintenance-this needs to be ongoing • Recreation Programs- Prior to the September 3, 2013 the QRC Budget Committee will need to meet Committee Reports: None Additional Information or Reports: None ,8. Executive Session: None 9.)Adiournment: A motion was made by Commissioner Mott at 8:OOPM to adjourn Respectfully Submitted Approved By Judith Goralski 08/28/2013 16:12 (TOWN OF QUEENSBURY PG I Stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS & RECREATION FOR 2013 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017020 RECREATION ADMINISTRATION 0017020 1010 SALARIES & WAGES 386,000 10,000 396,000 321,320.67 .00 74,679.33 81.1% 0017020 1020 OVERTIME 500 0 500 449.68 .00 50.32 89.9% 0017020 4010 OFFICE SUPPLIES 0 950 950 831.37 .00 118.63 87.5% 0017020 4030 POSTAGE 3,200 0 3,200 1,592.68 .00 1,607.32 49.8% 0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 354.16 .00 945.84 27.2% 0017020 4120 PRINTING 4,000 -800 3,200 1,366.95 .00 1,833.05 42.7% 0017020 4400 MISCELLANEOUS CONTRAC 8,700 1,050 9,750 6,298.39 .00 3,451.61 64.6% 0017020 4446 SAFETY TRAINING MATER 200 0 200 200.00 .00 .00 100.0% 0017020 4800 EQUIP REPAIRS SERV SU 1,200 -1,200 0 .00 .00 .00 .0% TOTAL RECREATION ADMINISTRATION 405,100 10,000 415,100 332,413.90 .00 82,686.10 80.1% TOTAL GENERAL FUND 405,100 10,000 415,100 332,413.90 .00 82,686.10 80.1% TOTAL EXPENSES 405,100 10,000 415,100 332,413.90 .00 82,686.10 GRAND TOTAL 405,100 10,000 415,100 332,413.90 .00 82,686.10 80.1% °4 END OF REPORT - Generated by Steve Lovering °° 08/28/2013 16:12 ITOWN OF QUEENSBURY PG St2V2l YEAR-TO-DATE BUDGET REPORT iglytdbUd SML - PARKS & RECREATION FOR 2013 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017110 PARKS 0017110 1010 SALARIES &WAGES 197,000 -26,000 171,000 108,219.80 .00 62,780.20 63.3% 0017110 1020 OVERTIME 1,000 0 1,000 971.57 .00 28.43 97.2% 0017110 2070 PARK EQUIPMENT 2,000 -125 1,875 1,861.56 .00 13.44 99.3% 0017110 2080 POOL EQUIPMENT 2,000 -1,200 800 759.08 .00 40.92 94.9% 0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 700.00 .00 800.00 46.7% 0017110 4110 VEHICLE REPAIR MAINTE 4,400 1,094 5,494 3,174.71 975.00 1,343.83 75.5% 0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,495.04 .00 254.96 85.4% 0017110 4230 PURCHASE OF WATER 11800 0 1,800 1,546.17 .00 253.83 85.9% 0017110 4271 WATER TREATMENT CHEMI 6,800 -800 6,000 4,131.80 .00 1,868.20 68.9% 0017110 4300 ELECTRICITY 13,500 -1,000 12,500 9,959.60 .00 2,540.40 79.7% 0017110 4400 MISCELLANEOUS CONTRAC 31,500 1,300 32,800 30,262.25 1,219.04 1,318.71 96.0% 0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 9,151.60 2,246.34 3,352.06 77.3% 0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0% 0017110 4500 HEATING FUEL 2,500 1,000 3,500 2,682.01 .00 817.99 76,6% 0017110 4800 EQUIP REPAIRS SERV SU 4,200 1,000 5,200 5,029.09 .00 170.91 96.7% 0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 131.43 .00 668.57 16.4% 0017110 4823 RECREATION FACILITY R 4,200 0 4,200 4,200.00 .00 .00 100.0% 0017110 4824 RECREATION PROGRAMS 43,000 19,225 62,225 44,077.63 12,180.97 5,966.40 90.4% 0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 8,99230 1,007.50 .00 100.0% 0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 2,271.00 .00 229.00 90.8% TOTAL PARKS 346,400 -5,506 340,894 239,616.84 17,628.85 83,647.85 75.5%