263.2014 Authorizing Establishment of INCODE Computer Software Project RESOLUTION AUTHORIZING ESTABLISHMENT OF INCODE
COMPUTER SOFTWARE PROJECT - CAPITAL PROJECT FUND #204
AND ENGAGEMENT OF SERVICES OF TYLER TECHNOLOGIES, INC.
AND STORED TECHNOLOGY SOLUTIONS, LLC
RESOLUTION NO.: 263, 2014
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Brian Clements
WHEREAS, as a result of ongoing issues related to the Town of Queensbury Water
Department's utility billing software and in an attempt to integrate multiple Town Departments
into one software solution, the Town of Queensbury wishes to replace its current software
package with one that will allow the Town Water Department to work more accurately and save
the Town in annual software maintenance costs, and
WHEREAS, after reviewing available vendors, Tyler Technologies, Inc., with its complete
Incode software implementation (a sister product of MUNIS, the Town's current financial suite
software) has proven the most adept in terms of product functionality and price, and
WHEREAS, Incode will allow for the integration of the Town's Water Department utility
billing, Tax Receiver's Office and Community Development Department, with the Town's
Financial Suite being on a sister company product, thereby allowing for partial integration until
Incode can provide full integration in the near future, and
WHEREAS, the Town Board wishes to authorize the engagement of Tyler Technologies,
Inc., for such Incode software upgrade and Project Implementation Services for an amount not to
exceed $208,690 in accordance with Tyler Technologies, Inc.'s July 15, 2014 proposal presented
at this meeting, along with the purchase of hardware needs and Project Management Services
from the Town's current internet technology provider, Stored Technology Solutions, LLC, for an
amount not to exceed $15,200 in accordance with Stored Tech's July 16, 2014 proposal
presented at this meeting, (collectively referred to as the "Project") and accordingly establish a
Capital Project Fund for the Project, and
WHEREAS, the Town Board also wishes to authorize a up to a 15% contingency for the
Project as well as equipment purchases in the amount of$25,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Incode Computer Software Capital Project and the establishment of a Capital
Project Fund to be known as the Incode Computer Software Capital Project Fund #204 which
Fund will establish funding for expenses associated with this Project, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the purchase of the Incode software and
the provision of Project Implementation services by Tyler Technologies, Inc. for the amount not to
exceed $208,690 in accordance with Tyler Technologies, Inc.'s July 15, 2014 proposal presented at
this meeting as well as the purchase of hardware needs and Project Management Services from Stored
Technology Solutions, LLC for an amount not to exceed $15,200 in accordance with Stored Tech's
July 16, 2014 proposal presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes up to a 15% contingency for the
Project as well as equipment purchases in the amount of$25,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
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Capital Project shall be by transfers from 1) Capital Reserve Fund #64 in the amount of$127,200
and 2) Water Fund Balance in the amount of$198,700 (totaling $325,900) to transfer to Software
in InCode Capital Project Fund #204, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• Revenue Acct No. —204-0000-55031 (Interfund Revenue) $325,900;
• Expense Acct No. —204-1680-2032 (Computer Software) $325,900;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $127,200;
• Increase Appr 040-9950-9030Transfer to Cap Project $198,700;
• Increase Use of Unappr. Fund Balance 040-0000-0909 $198,700;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2014 Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
any necessary Agreements or documentation associated with such purchase and the Town Supervisor
and/or Town Budget Officer take any and all action necessary to effectuate all terms of this Resolution,
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and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 21St day of July, 2014, by the following vote:
AYES Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish
NOES None
AB SENT : None
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