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317.2014 Award of Bid - Gallo Construction - Sewer District - Meadowbrook Pump Station RESOLUTION AUTHORIZING AWARD OF BID TO GALLO CONSTRUCTION FOR SEWER DISTRICT IMPROVEMENT/FORCE MAIN BYPASS PROJECT- MEADOWBROOK SEWER PUMP STATION RESOLUTION NO.: 317, 2014 INTRODUCED BY: Mr. William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board duly established the Town of Queensbury Consolidated Sewer District and the Route 9 Sanitary Sewer District (together, the 'Districts") in accordance with New York Town Law, and WHEREAS, the Meadowbrook Pump Station pumps sewage from both Districts to the City of Glens Falls collection system through an existing force main from the pump station along Bay Road and Quaker Road to a point on Bay Road and Sanford Street, and WHEREAS, by Resolution No.: 375, 2013 the Queensbury Town Board authorized certain improvements to the Districts, specifically to set up a bypass system to enable the Town to replace pipe as sections of the force main show deterioration in order to prevent a full system emergency and make certain other system improvements, all in accordance with Town Law §202-b, (hereinafter referred to as the"Project') and determined such Project to be in the public interest, and WHEREAS, for the purpose of paying the cost of the Project, including related preliminary and incidental costs, by Resolution No.: 376, 2013 the Town Board authorized the issuance of serial bonds and bond anticipation notes of the Town up to a maximum amount of $1,011,000, and WHEREAS, by Resolution No.: 222,2013 the Town Board authorized engagement of Delaware Engineering, P.C. for provision of professional engineering services for the design and construction supervision of the Project improvements and authorized the establishment of the "Queensbury Consolidated Sanitary Sewer District Improvements Capital Project Fund #198," which established funding for the engineering services and established initial appropriations and estimated revenues for Capital Project Fund #198 in the amount of$75,250, and WHEREAS, Delaware Engineering, P.C., prepared bid documents and specifications to advertise for bids for the Project improvements, and WHEREAS, by Resolution No.: 435,2013, the Town Board authorized an advertisement for bids, and WHEREAS, on August 22"d, 2014, all received bids were opened, and WHEREAS, Delaware Engineering, P.C., the Town Wastewater Director and Purchasing Agent have recommended that the Town Board award the bid to the lowest responsible bidder, Gallo Construction of Watervliet, NY for an amount not to exceed $959,392, and WHEREAS, the Wastewater Director has advised the Town Board that there are times when Change Orders may become necessary for such Contract and has requested that the Town Board also authorize him to approve and sign certain Change Orders up to a total amount of $12,000 for Change Orders that he deems necessary or appropriate, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for such Project from the lowest responsible bidder, Gallo Construction of Watervliet, NY, for an amount not to exceed $959,392, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute any needed Agreement between the Town and Gallo Construction of Watervliet, NY in form acceptable to the Town Supervisor, Wastewater Director, Town Budget Officer, Purchasing Agent and/or Town Counsel, and 2 BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to approve and sign Change Orders pertaining to the Contract up to a total amount not exceeding $12,000 that he deems necessary or appropriate, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for this Project shall be by $1,011,000 from serial bonds in accordance with Resolution No.: 376,2013, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board further authorizes and directs the Town Budget Officer to take all action necessary to Increase Appropriation 198-8320-2899 Capital Construction by $971,392, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the 2014 Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues and effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes a temporary loan from Wastewater 3 Fund#36 to avoid unnecessary delays until such time as bond anticipation notes are issued, and BE IT FURTHER, RESOLVED, that upon completion of work and/or any necessary Change Order(s), the Town Board further authorizes payment for these services, and BE IT FURTHER, RESOLVED, that upon completion of this project the Town Board authorizes and directs the Town Budget Officer to close Capital Project Fund #198 and to return any and all unexpended balances from this project towards debt service, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Wastewater Director, Budget Officer, Purchasing Agent and/or Town Counsel to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 8th day of September, 2014, by the following vote: AYES Mr. Metivier, Mr. Clements, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Irish 4