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3.9 3.9 FINANCIAL\2014\Establish Cap Proj Fund 205—hifonnation Tecluiology—Accept eVision Website Proposal— 11-17-14 RESOLUTION AUTHORIZING ESTABLISHMENT OF INFORMATION TECHNOLOGY CAPITAL PROJECT FUND #205 AND ENGAGEMENT OF SERVICES OF EVISION DIGITAL MARKETING FOR TOWN WEBSITE DESIGN AND REPLACEMENT RESOLUTION NO.: , 2014 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will provide for multi-year information technology (IT) purchases, upgrades, equipment replacements, etc., and the design and replacement of the Town's Website, and WHEREAS, improvement of the Town's IT infrastructure and improvement of the Town's available technology will include multiple components, and WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts for the Capital Project in a total amount of$200,000, and WHEREAS, the Town of Queensbury's Purchasing Agent requested proposals for the design and replacement of the Town's Website which is a key component of the Capital Project, and WHEREAS, the Purchasing Agent received one (1) proposal from eVision Digital Marketing, LLC (eVision) and has reviewed that proposal to determine its suitability for Town purposes and has recommended that the Town Board accept eVision's proposal to design and replace the Town's website as set forth in eVision's October 3, 2014 proposal presented at this meeting for an amount not to exceed $16,025 for WordPress website design, and WHEREAS, the Purchasing Agent has further recommended that the Town utilize the Search Engine Optimization Plan proposed by eVision at a cost of$633 per month for a 12 month period, and WHEREAS, accordingly, the Town Board wishes to establish a Capital Project Fund for the IT Project and further wishes to authorize such engagement of eVision and, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the establishment of the Information Technology Capital Project and Information Technology Capital Project Fund #205 in the amount of$200,000 which will establish funding for expenses associated with this Capital Project, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such Capital Project shall be by a transfer from Capital Reserve Fund #64 in the amount of$200,000 to transfer to Information Technology Capital Project Fund #205, and BE IT FURTHER, RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all action necessary to establish the following accounts for such appropriations and revenues as necessary: • Revenue Acct No. —205-0000-55031 (Interfund Revenue) $200,000; • Expense Acct No. —205-1680-2032 (Computer Hardware) $150,000; • Expense Acct No. —205-1680-4720 (Consultants) $50,000 2 • Increase Appr 001-9950-9030-0064 Transfer to Cap Project $200,000; and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and accepts the proposal of eVision Digital Marketing, LLC (eVision) for WordPress website design to replace the Town's website, for an amount not to exceed $16,025 provided that such amounts shall be paid upon presentation of appropriate vouchers to the Town and shall not include any prepayment for services, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and accepts the proposal of eVision Digital Marketing, LLC (eVision)for the Search Engine Optimization Plan at a cost of$633 per month for a period of 12 months as generally set forth in eVision's October 3, 2014 proposal presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any necessary Agreements or documentation associated with the engagement of the services of eVision in form acceptable to the Town Supervisor, Town Counsel and/or Town Budget Officer, and the Town Supervisor, Purchasing Agent and/or Town Budget Officer to take any and all actions necessary 3 to effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk to publish and post such notices and take such other actions as may be required by law. Duly adopted this 17th day of November, 2014, by the following vote: AYES NOE S AB SENT : 4