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2.10 2.10 FINANCIAL\2014\Establish Cap Proj Fund 206—Dixon Rd Culvert Project—Accept Chazen Proposal— 12-1-14 RESOLUTION AUTHORIZING DIXON ROAD CULVERT REPLACEMENT PROJECT, ESTABLISHMENT OF DIXON ROAD CULVERT REPLACEMENT CAPITAL PROJECT FUND #206, AND ENGAGEMENT OF THE CHAZEN COMPANIES FOR DESIGN AND CONSTRUCTION PHASE ENGINEERING SERVICES RESOLUTION NO.: , 2014 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will provide for repairs to the Dixon Road Culvert in the Town of Queensbury, and WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts for the Capital Project in a total amount of$40,000, and WHEREAS, The Chazen Companies has submitted a proposal to provide design and construction phase engineering services related to the Capital Project for an amount not to exceed $31,420 as set forth in its November 14th, 2014 proposal presented at this meeting, and WHEREAS, The Chazen Companies previously provided certain professional engineering services associated with the Project and therefore the Town Board wishes to waive the Town Purchasing Policy's Request for Proposals, self-imposed bidding/purchasing requirement in this instance, and WHEREAS, the Town will adhere to all New York State Law bidding requirements, and WHEREAS, accordingly, the Town Board wishes to establish a Capital Project Fund for the Project and authorize such engagement of The Chazen Companies, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the Dixon Road Culvert Replacement Project and authorizes and directs the establishment of the Dixon Road Culvert Replacement Capital Project Fund #206 in the amount of $40,000 which will establish funding for expenses associated with this Capital Project, and BE IT FURTHER, RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury Town Board hereby waives its Request for Proposals self-imposed bidding/purchasing requirement under the Town of Queensbury's Purchasing Policy in this instance, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such Capital Project shall be by a transfer of$40,000 from Engineering Account No.: 001-1440-4720 to Transfer to Capital Project 001-9950-9030, and BE IT FURTHER, RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all action necessary to establish the following accounts for such appropriations and revenues as necessary: • Revenue Acct No. —206-0000-55031 (Interfund Revenue) $40,000; 2 • Expense Acct No. —206-8540-4720 (Engineering/Consultants) $40,000 and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and accepts the proposal of The Chazen Companies dated November 14th, 2014 for design and construction phase engineering services for an amount not to exceed $31,240 substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign the proposal of The Chazen Companies substantially in the form presented at this meeting, as well as any other needed documentation and the Town Supervisor and/or Town Budget Officer to take any and all actions necessary to effectuate all terms of this Resolution. Duly adopted this 1St day of December, 2014, by the following vote: AYES NOE S AB SENT : 3