01-06-2015 Recreation Commission
014*�F
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
January 6, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES— December 2, 2014
3. COMMUNICATIONS AND REMARKS
a) YTD Budget Report
b) Monthly Correspondence
4. UNFINISHED BUSINESS
a) Rush Pond Trail Capital Project—Update, Director
5. NEW BUSINESS
a) Review of 2014 Committee Assignments- Discussion
b) Projects and Priorities for 2015- Discussion
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Comm issioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to be held of 7.•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury, NY 12804
Minutes of the December 2, 2014 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:02pm
Roll Call:
• Present—Wendy Matthews,Judy Goralski, Greg Hewlett, Todd Eicher,
• Excused—Lloyd Mott, Lisa White,Jennifer Switzer
• Staff—Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program Coordinator& Q-Club Director
2.) Approval of Minutes:
Commissioner Hewlett motioned to approve the November 12, 2014 minutes, seconded by Commissioner
Eicher; all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) 2014 Budget Control—discussion about the budget for the remainder of the year
b.) Monthly Correspondence:
1.) A letter was sent to Dr. Huntley QUFSD Superintendent in regards to linking the Rush Pond Trail
System to the Queensbury School trails. At this time it is believed there has not been a response.
2.) Email containing a positive review of the mountain bike trails at Gurney Lane. Commissioner
Hewlett suggested posting the positive reviews on the department's Facebook page.
3.) A letter of resignation from Commissioner Mott effective December 31, 2014.
4.) An article in the The Chronicle by Don Ladd about ATVs usage and the controversy it is causing in
the area and possible solutions that ATV users could initiate.
4.) Unfinished Business
a) Rush Pond Trail Capital Project-Volt Landscaping has not begun the agreed upon work yet. The
owner of Volt Landscaping is not concerned that snow or other weather conditions will impede the
progress once the work commences. Supervisor Strough has been alerted.
b) Lease Law-after a discussion it was agree to keep the existing policy
5.) New Business
a) 2015 Meeting Schedule for the Recreation Commission —Commissioner Eicher motioned to
approve and Commissioner Hewlett seconded all present approved.
b) Queensbury School Virtual Backpack policy-Due to this policy the recreation department can
no longer send brochures or flyers home with students. This new policy has had an effective on
enrollment in the recreation activities;participant numbers are down this year versus last year.
c) New discussions items for commissioners: discussed the need to fill the vacancy on the QRC
as soon as possible.
6.) Committee Reports —None at this time
• Budget Review • Planning
• Safe and Quality Cycling Bylaws • Program Review
• School Liaison
• Personnel
7.) Additional Information and Reports -None at this time
Adjournment—A motion was made by Commissioner Goralski, seconded by Commissioner Eicher to adjourn
at 7:39. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
01/02/2015 14:44 ITOWN OF QUEENSBURY JPG 1
Stevel YEAR-TO-DATE BUDGET REPORT lglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 -200 434,800 447,150.28 .00 -12,350.28 102.8%*
0017020 1020 OVERTIME 500 200 700 542.15 .00 157.85 77.5%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 1,340.48 .00 159.52 89.4%
0017020 4030 POSTAGE 3,200 1,000 4,200 4,194.68 .00 5.32 99.9%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 1,300.00 .00 .00 100.0%
0017020 4120 PRINTING 4,500 -1,700 2,800 2,758.22 .00 41.78 98.5%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 700 10,500 10,169.39 .00 330.61 96.9%
0017020 4446 SAFETY TRAINING MATER 200 0 200 191.09 .00 8.91 95.5%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 1,790.59 .00 9.41 99.5%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 469,436.88 .00 -11,636.88 102.5%
TOTAL GENERAL FUND 457,800 0 457,800 469,436.88 .00 -11,636.88 102.5%
TOTAL EXPENSES 457,800 0 457,800 469,436.88 .00 -11,636.88
GRAND TOTAL 457,800 0 457,800 469,436.88 .00 -11,636.88 102.5%
** END OF REPORT - Generated by Steve Lovering **
01/02/2015 14:44 ITOWN OF QUEENSBURY IPG 1
Stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 185,000 -2,000 183,000 174,725.90 .00 8,274.10 95.5%
0017110 1020 OVERTIME 1,800 2,000 3,800 2,156.01 .00 1,643.99 56.7%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 3,493.22 .00 6.78 99.8%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,468.73 .00 31.27 99.1%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 4,036.54 463.46 .00 100.0%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 2,000 6,800 6,735.92 .00 64.08 99.1%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 1,500 4,100 3,932.70 .00 167.30 95.9%
0017110 4230 PURCHASE OF WATER 3,500 -2,150 1,350 1,350.00 .00 .00 100.0%
0017110 4271 WATER TREATMENT CHEMI 7,800 -2,375 5,425 5,425.00 .00 .00 100.0%
0017110 4300 ELECTRICITY 13,500 1,225 14,725 14,642.49 .00 82.51 99.4%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 9,240 45,740 44,773.22 450.00 516.78 98.9%
0017110 4410 FUEL FOR VEHICLES 16,000 -102 15,898 14,602.70 306.41 988.89 93.8%
0017110 4418 BUS TRANSPORTATION 2,200 -125 2,075 2,072.36 .00 2.64 99.9%
0017110 4500 HEATING FUEL 4,200 1,125 5,325 5,256.19 .00 68.81 98.7%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 6,000.00 .00 .00 100.0%
0017110 4820 UNIFORMS & PROTECTIVE 800 102 902 901.56 .00 .44 100.0%
0017110 4823 RECREATION FACILITY R 7,200 7,500 14,700 14,672.00 .00 28.00 99.8%
0017110 4824 RECREATION PROGRAMS 85,000 15,000 100,000 97,263.51 1,926.01 810.48 99.2%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 10,000.00 .00 .00 100.0%
0017110 4991 LEASE RENTAL LAND 3,800 -440 3,360 3,360.00 .00 .00 100.0%
TOTAL PARKS 402,200 32,500 434,700 418,868.05 3,145.88 12,686.07 97.1%
TOTAL GENERAL FUND 402,200 32,500 434,700 418,868.05 3,145.88 12,686.07 97.1%
TOTAL EXPENSES 402,200 32,500 434,700 418,868.05 3,145.88 12,686.07
GRAND TOTAL 402,200 32,500 434,700 418,868.05 3,145.88 12,686.07 97.1%
** END OF REPORT - Generated by Steve LOvering **