02-03-2015 necreation Commission
r
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
AGENDA
REGULAR MEETING * 7.00 p.m.
February 3, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES—January 6, 2015
3. COMMUNICATIONS AND REMARKS
a) YTD Budget Report
b) Monthly Correspondence
4. UNFINISHED BUSINESS
a) Rush Pond Trail Capital Project—Update,Director
b) Program Flyer Distribution—Update,Asst Director
5. NEW BUSINESS
a) 2015 Capital Improvement Plan-Discussion
b) Program Space Needs-Discussion
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe&Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
7. ADDITIONAL INFORMATION or REPORTS—for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
P1EASE NOTE.' Meeting to he he/dot 7.•00 p.m.in the Queenshury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the January 6, 2015 regular meeting of the Recreation Commission of the Town of Queensbury held at the
Town of Queensbury Supervisor's Conference Room
Chairwoman Matthews called the meeting to order at 7:10pm
Roll Call:
• Present—Wendy Matthews,Judy Goralski,Greg Hewlett,Todd Eicher,Jennifer Switzer
• Excused—Lisa White,Todd Eicher
• Staff—Steve Lovering—Director, Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program Coordinator
&Q-Club Director
2.) Approval of Minutes:
Commissioner Hewlett motioned to approve the December 2,2014 minutes, seconded by Commissioner
Goralski; all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) 2014 Budget Control—a few minor outstanding invoices from 2014 need to be paid
b.) Monthly Correspondence:
1.) A letter from Jessica Rossetti the Principal of the Queensbury Union Free School District(QUFSD)
WHBI building thanking the recreation department for hosting the Puppet People performance.
2.) A resolution for the promotion of a recreation department Laborer to a Light Motor Equipment Operator.
3.) A letter of appreciation from a member of the community about the Girls Hooper Program
4.) Unfinished Business
a) Rush Pond Trail Capital Project-Volt Landscaping has begun the project. It is moving slowly at this point.
Thus far$16,450.00 has been spent on this project.
5.)New Business
a) Review of 2014 Committee Assignments—Former Commissioner Mott served on several
committees and chaired three. It was decided not to fill these vacancies until March 2015 when new
committee assignments will be made.
b) Project and priorities discussion: Director Lovering discussed projects the department would like to
accomplish in 2015 in the parks throughout Queensbury.
c) New Discussion Items From Commissioners:
• Queensbury School Virtual Backpack policy-Revisited the virtual backpack policy at QUFSD and
how it is adversely affecting the enrollment in several of the QRD most popular programs.
Parents/Guardians are accustomed to receiving the brochure through school and don't seem to be
looking to the QUFSD site to find the information based on comments made to QRD personnel.The
QUFSD has a goal that every student participate in some kind of extracurricular activity.The
Queensbury Recreation Department's (QRD)activities helped to achieve this goal. It was decided
Director Lovering would request a meeting with QUFSD Superintend,Dr. Huntley to see if there is a
more effective way to communicate this information to the families of the QUFSD.
• Secondary Parking Access for Rush Pond on West Mountain Road: There was a discussion about
a complaint made by a resident regarding the need for a secondary parking to enter the Rush Pond
Trail via West Mountain Road.
• New discussions items for commissioners: discussed the need to fill the vacancy on the QRC as soon
as possible.
6.) Committee Reports—None at this time
• Budget Review • School Liaison • Program Review
• Safe and Quality • Personnel
Cycling Bylaws • Planning
7.) Additional Information and Reports-None at this time
Adjournment—A motion was made by Commissioner Hewlett, seconded by Commissioner Switzer to adjourn
at 8:45. All members present approved.
Respectfully submitted Approved by:
Judith Goralski,Commissioner Wendy Matthews,Chairwoman
Queensbury Recreation Commission
YEAR-TO - DATE
BUDGET REPORT
01/28/201S 15:32 (TOWN OF QUEENSBURY PG 1
SteVC11 YEAR-TO-DATE BUDGET REPORT glytdbud
SML - PARKS&RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES&WAGES 450,000 0 450,000 23,852.87 .00 426,147.13 5.3%
0017020 1020 OVERTIME 500 0 S00 .00 .00 500.00 .0%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 .00 750.00 750.00 50.0%
0017020 4030 POSTAGE 3,200 0 3,200 .00 .00 3,200.00 .0%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 425.00 .00 875.00 32.7%
0017020 4120 PRINTING 4,500 0 4,500 .00 .00 4,500.00 .0%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 .00 .00 9,800.00 .0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 .00 .00 1,800.00 .0%
TOTAL RECREATION ADMINISTRATION 472,800 0 472,800 24,277.87 750.00 447,772.13 S.3%
TOTAL GENERAL FUND 472,800 0 472,800 24,277.87 750.00 447,772.13 5.3%
TOTAL EXPENSES 472,800 0 472,800 24,277.87 750.00 447,772.13
GRAND TOTAL 472,800 0 472,800 24,277.87 750.00 447,772.13 5.3%
°O END OF REPORT- Generated by Steve Lovering **
01/28[2015 15:30 (TOWN OF QUEENSBURY PG 1
Steve YEAR-TO-DATE BUDGET REPORT glytdbUd
SML - PARKS& RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD7STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES&WAGES 195,000 0 195,000 11,735.41 .00 183,264.59 6.0%
0017110 1020 OVERTIME 2,500 0 2,500 88.72 .00 2,411.28 3.5%
0017110 2070 PARK EQUIPMENT 3,50D 0 3,500 .00 .00 3,500.00 .0%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 .00 .00 4,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 0 4,800 .00 .00 4,800.00 .0%
0017110 4140 MILEAGE REIMBURSEMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 4230 PURCHASE OF WATER 3,000 0 3,000 .00 .00 3,000.00 .0%
0017110 4271 WATER TREATMENT CHEMI 7,000 0 7,000 .00 6,500.00 500.00 92.9%
0017110 4300 ELECTRICITY 13,500 0 13,500 672.18 .00 12,827.82 5.0%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 0 40,000 897.78 11,574.25 27,527.97 31.2%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 .00 10,000.00 6,000.00 62.5%
0017110 4418 BUS TRANSPORTATION 2,500 0 2,500 .00 .00 2,SOD.00 .0%
0017110 4500 HEATING FUEL 4,500 0 4,500 .00 .00 4,500.00 .0%
0017110 4800 EQUIP REPAIRS SERV SU 5,800 0 5,800 42.76 .00 5,757.24 .7%
0017110 4820 UNIFORMS& PROTECTIVE 950 0 950 .00 .00 950.00 .0%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 520.63 .00 6,679.37 7.2%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 1,618.63 13,876.53 79,504.84 16.3%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 792.40 .00 9,207.60 7.9%
0017110 4991 LEASE RENTAL LAND 4,000 0 4,000 .00 .00 4,000.00 .0%
TOTAL PARKS 426,750 0 426,750 16,368.51 41,950.78 368,430.71 13.7%
TOTAL GENERAL FUND 426,750 0 426,750 16,368.51 41,950.78 368,430.71 13.7%
TOTAL EXPENSES 426,750 0 426,750 16,368.51 41,950.78 368,430.71
GRAND TOTAL 426,750 0 426,750 16,368.51 41,950.78 368,430.71 13.7%
** END OF REPORT - Generated by Steve Lovering **