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4.04 4.4 SERVICES\Allied Biological—Glen Lake Aquatic District—Waive Purchasing Policy—3-9-15 RESOLUTION AUTHORIZING ENGAGEMENT OF ALLIED BIOLOGICAL FOR PROVISION OF HERBICIDE TREATMENT FOR CONTROL OF EURASIAN WATER MILFOIL AND ILLINOIS PONDWEED IN CONNECTION WITH THE AQUATIC VEGETATION MANAGEMENT PROGRAM FOR GLEN LAKE IN 2015 RESOLUTION NO.: ,2015 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 305,2011, the Queensbury Town Board adopted its Final Order authorizing, approving and establishing the Glen Lake Aquatic Plant Growth Control District, and WHEREAS, by Resolution No.: 327, 2014, the Town Board adopted the Glen Lake Aquatic Plant Growth Control District Benefit Tax Roll for 2015, and WHEREAS, by Resolution No.: 113, 2014, the Town Board authorized engagement of Allied Biological for the Aquatic Vegetation Management Program for Glen Lake in 2014, which Program provided for Allied Biological's herbicide treatment for control of Eurasian water milfoil and Illinois pondweed within portions of Glen Lake, and WHEREAS, in Chapter 3(C)(2)(0 of the Town Purchasing Procedures, upon the Town Board considering the reasonableness of the fee, it may engage a particular professional which was previously used with the Project without soliciting multiple vendors, and WHEREAS, the Town Board therefore wishes to engage the services of Allied Biological for an Aquatic Vegetation Management Program for Glen Lake in 2015 in accordance with Allied Biological's January 26, 2015 proposal presented at this meeting, and WHEREAS, the Town will adhere to all New York State Law bidding requirements, and NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes engagement of Allied Biological for an Aquatic Vegetation Management Program for Glen Lake in 2015, such Program to provide for herbicide treatment for control of Eurasian water milfoil and Illinois pondweed within portions of Glen Lake, in accordance with Allied Biological's January 26, 2015 proposal presented at this meeting, up to a total cost of$34,630, which includes Allied's administration of the Aquathol- Super K treatment at $995 per acre (with a maximum of 30 acres), permitting fees of$1,050 and the Aquatic Macrophyte Survey for $3,730.00, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to pay expenses incurred from appropriations in the Glen Lake Misc. Contractual Account No.: 051-8790- 4400 not to exceed $34,630 and/or take any actions necessary to provide for such payment, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any needed documentation and the Town Supervisor, Town Budget Officer and/or Town Purchasing Agent to take any and all action necessary to effectuate the terms of this Resolution. Duly adopted this 9h day of March, 2015, by the following vote: AYES NOES ABSENT: 1 t1:15134Aological January 26,2015 Purchasing Agent Accounting Office Town of Queensbury 742 Bay Road Queensbury,NY 12804 2015 AQUATIC VEGETATION MANAGEMENT GLEN LAKE WARREN COUNTY,NEW YORK SCOPE OF WORK ALLIED BIOLOGICAL is submitting a proposal for an Aquatic Vegetation Management Program for Glen Lake in 2015. The Program is intended to provide herbicide treatment for control of Eurasian wa- tennilfoil (Myriophyllum spicatum) and Illinois pondweed (Potamogeton illinoensis) within portions of Glen Lake. Actual management work could start as early as May pending permit approvals. TREATMENT The 2015 Aquatic Vegetation Management Program calls for vegetation control using Aquathol K (a.i. endothall). Aquathol K, a liquid product, is used to treat a broad range of nuisance aquatic plant species, and is especially effective on pondweeds. Allied Biological will apply the Aquathol K at 3.0 ppm in late May to mid June when the plants are actively growing, but not reaching the surface to provide control of Illinois pondweed within an estimated 8-15 acres. Infestations of Eurasian watermilfoil will also be tar- geted and controlled in the application area. The herbicide treatment will be conducted utilizing a boat- mounted GPS/WAAS receiver with sub-meter accuracy to accurately identify the size and area of applica- tion. Treatment areas will be recorded on GIS-based maps and forwarded to the GLPA electronically with hardcopy backups. A pre-treatment survey will be conducted in May to be certain of timing for the treat- ment. Application of Aquathol K will be completed within two works days,and will not be conducted on a Friday, Saturday or Sunday. MONITORING Revised Aquathol water use restrictions prevent potable water use until the measured endothall level is below 0.1 ppm. Allied Biological will collect water samples 5 days after treatment (DAT) and overnight these to the appropriate lab for analysis. Analytical results will be returned within 48-72 hours. If residues remain above 0.1 ppm, the sites will be re-sampled at 10 DAT, and 15 DAT if necessary. Our expectation is that endothall residues will drop below the potable water threshold by no later than 10 DAT. The 2015 Aquatic Vegetation Management Program also includes conducting a post-treatment Aquatic Macrophyte Survey approximately 60 days after the application. The macrophyte survey will be used to Allied Biological 338 Mather Road, Suite 1, Oneonta, NY 13820 ph:607-433-2484 fax:607-286-7332 2 Allied jBio1ogica1 show the effectiveness of the herbicide treatment during the 2015 season and will provide data that will be used to comply with 2016 NYSDEC permit requirements. The survey will follow the rake toss method and each point will have GPS coordinates. There will be 150+points surveyed within the littoral zone of Glen Lake. Each sample point will include aquatic plant species present and their relative densities. The survey results will be an atlas of maps of each individual aquatic plant species found in the lake. PERMITS A new Aquatic Pesticide Permit and Wetlands Permit will be required to conduct the Aquathol K treat- ment in 2015. ALLIED BIOLOGICAL will prepare the appropriate permit applications. ALLIED BIO- LOGICAL charges $1,050.00 for these permit submissions. Permit approval may require approximately 12-16 weeks to obtain. CLIENT RESPONSIBILITIES 1. Conduct NYSDEC riparian owner and user notification of properties within the treatment area and within '/2 mile downstream. ALLIED BIOLOGICAL can conduct this notification for an additional fee of$5.75 per piece. The client is responsible for supplying the appropriate list of current address- es for this notification. 2. Enforce any water use restrictions imposed by NYSDEC.Water use restrictions will be posted in the vicinity at the time of treatment. The Client's representative is responsible for removal of any post- ings upon expiration. Q s m Swimming D ng` 3 Irrigation Live lock � � �s I 1"s o n' t' �"c*. ' a t ^' _ a wateri g i v'r'mar�,rx� 3„ s�w EE�4 H h eq k•,."...:k.k»�naa :+.t 75n�: '4P"x0 i ` v4z> ' ��.� _= "' ?' � $.�,t S..� „2: . Aquathol K "Day After none <0.1 ppm 7 days 14 days Application" CERTIFICATION ALLIED BIOLOGICAL is listed with the NYSDEC as a registered applicator of aquatic herbicides and algaecides (15514). Supervisory personnel and applicators hold current certification from the NYSDEC. INSURANCE ALLIED BIOLOGICAL carries General, Pollution, Automobile, Watercraft and In-Transit Liability In- surance in a minimum of$1,000,000 per occurrence with $2,000,000 aggregate. We also maintain an Excess Umbrella Liability coverage of $4,000,000. Coverage will remain in full effect throughout the term of this contract with a 30 day written notification of expiration. A Certificate of Insurance is avail- able upon request. Allied Biological 338 Mather Road, Suite 1, Oneonta, NY 13820 ph:607-433-2484 fax:607-286-7332 3 i Biological COMPENSATION The fee to conduct Aquatic Vegetation Management for Glen Lake in 2015, including all materials and labor,will be based on the following fees: 2015 AQUATIC VEGETATION CONTROL PROGRAM Aquathol K treatment $995.00 per acre Permitting $1,050.00 Aquatic Macrophyte Survey $3,730.00 Please include the $1,050.00 NYSDEC Aquatic and Wetland Permit application fee with the signed con- tract. The fee for the application will be invoiced upon completion of the treatment and be payable within 30 days. The Aquatic Macrophyte Study will be invoiced following submission of the maps. ALLIED BIOLOGICAL Accepted this of 2015 , Stephen Wilson By Northern NY Manager Title Allied Biological 338 Mather Road,Suite 1, Oneonta, NY 13820 ph:607-433-2484 fax: 607-286-7332 • .. ,_ ,„,......,.., �.�,. �.,6, `,c n , ?3° b - ss �.. <� n _ . .. , 'try..:_ d' 'w.. ,, i. _, ,: 1 Treatment Information s; °,yy � ti -r �, .` 't " "�r,"-.,. 4 u ,,,v'- -- ,,.z.fi',:' _ a 'ssn.•„'°x+ -to Fit Aquathol K Treatment Areas: ' ± s .,-,..,;.'r°,-T, ue 3 �.X 4 ,C « ice-' ";, }' @ & p'� 'I i.k:1 ';" ,/,',.7.!,..-..-- �S dam "� Target Species: Myriophyllum spicatum and # �`A>„ * , - - Potamogeton illinoesis #f �` s Total Acreage: 22.57 acres ` ' °4 3~ �w �°` , Y.-,it � '55.4 P't'y .+ k r }mo t* £ ' < � -� r ? �. ' a r ,w r ^. m s z z � coq fi3 -_ r} r. }Y.,r�ff ..'JkYj -„ 3 .> s `^qt ,S g:, t* 4i - p -.} t 4 r , -.'"� ,, `gyp• ,Y.f r,,, ,, i ��''''ra' .,� ,� ^t aSr '�^4. t *y _ �E' ,. ✓,,1 �,--t- , 'i'.$,, x s. t ¢, k . ..5 'tY - .;.. '''yk* 3 +,t. -7,-- r` Y^-"* ,,,. * r ., m -s_ n .r g ,: .3b'" Jx k } r C-. 14,e" - s ��< -s�*'"Rto-4,,x`7 ., ,.,: m y F `'s, by .rem n `' -rtn `",. F.P $* �".3. c y. \ ? ,-. a s eye 1� `" "�Ai* ,{fi aC 41 ..Alt .'LT'" K ` k. + d' 'C ,/ `..`' , '„ 'er `.,"i� '-t' x1: E� R Q d t R, /y -' ..i ,« �.."5, dq . the 4 .4:Zi% :°,,;;-7-,•-:,-;;;74-_,.,,:,,_,717..,.'::::-.,,:,;-`,°.:*"'--*&'-'2,..--"'--Ate ':' mac #: - .,"' " "*k Si tt Y . ... '.• '. ,� i Aquathol KApplication Plan Aquathol K will be applied at 3 ppm to all y' .,> y ._ .-.-,,,,,-..,0„4„.,.,...,,-_; treatment areas. p.: 5 - q ,� Aserage Aquathol K Aquathol K g �' < .gsII� Water Depth Application Amount `- ‘r1101: r ^�- a Area Acres (ft) Rate(gal/acft) (gal) x e 1 Sw . " A 2.23 6 1.9 25 �r- ,i `` B 1.02 9.8 1.9 19 -. S ,.a . ..t. - ` �.. �' '-a'a`r "- �c C 0.47 4.8 1.9 4 .. " al " a. ' q.i+'�.' s e' : #� , "A# D 4.92 5.7 1.9 53 ',,,' r fi '; ,. ..:• + �, F °��. E 0.3 3.55 1.9 2 ii r 'v ` F 2.33 7.4 1.9 33 a d ' G 11.3 6.44 1.9 138 rr s Total Amount 275 rr. riAllied GLEN LAKE © 11Biologieal 2015 Aquatic Vegetation Management Plan e 0 360 720 1,440 Corporate Office 580 Rockport Road,Hackettstown,NJ 07840 Aquathol K Treatment Map Northern NY Office:338 Mather Rd,Suite 1,Oneonta,NY 13820 1.800.245-2932 www.alliedpiological.com i Feet