4.05 4.5
FINANCIAL\2015\Purchase Laserfiche Licenses—General Code—3-9-15
RESOLUTION AUTHORIZING UPGRADE AND PURCHASE OF
LASERFICHE LICENSES
RESOLUTION NO.: , 2015
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 277,2011, the Queensbury Town Board authorized the
purchase of laserfiche and workstation upgrades, and
WHEREAS, by Resolution No.: 397,2014, the Town Board authorized the establishment of
the Information Technology Capital Project and Information Technology Capital Project Fund
#205 providing for multi-year information technology (IT) purchases, upgrades, equipment
replacements, etc., and
WHEREAS, the Town Board wishes to upgrade/increase its Laserfiche user licenses from 10
to 25 to allow its employees and the general public improved access to Town Documents, and
WHEREAS, a proposed Change Order from General Code for the Town's Laserfiche
Standard Public Portal is presented at this meeting, with the cost for the proposed Laserfiche upgrade
not to exceed $15,950,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes "CHANGE ORDER
#QU1252 03022015 LASERFICHE AVANTE SYSTEM — ADDITIONAL PRODUCT OR
SERVICES" from General Code, thereby upgrading and increasing the Town's number of user
licenses from 10 to 25 as presented at this meeting, with the cost for the proposed Laserfiche upgrade
not to exceed $15,950, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment shall be
from Capital Project #205 - Account No.: 205-1680-2032, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Budget Officer to take any and all action necessary to effectuate the terms of this
Resolution.
Duly adopted this 9th day of March, 2015, by the following vote:
AYES
NOE S
ABSENT:
GENERAL
781 Elmgrove Rd. • Rochester,NY 14624
,C, (855)GEN-CODE • (585)328-1810
FAX(585)328-8189
CHANGE ORDER#QU1252_03022015
LASERFICHE AVANTE SYSTEM -ADDITIONAL PRODUCT OR SERVICES
Client Name: Town of Queensbury Contact Person: Barbara Tierney
Address: 742 Bay Road Account Executive: Bruce Cadman
Queensbury,NY 12804 Date: 03-02-2015
Line Item Description Model# Quantity Unit Price Total
Add-Ons/Plug-Ins
Avante Standard Public Portal MPPS 1 $25,000.00 $25,000.00
Add-Ons/Plug-Ins Subtotal $25,000.00
Support
LSAP Avante Standard Public Portal MPPSB 1 $5,500.00 $5,500.00
Support Subtotal $5,500.00
Professional Services
Remote Services/Project Management 1 $300.00 $300.00
Professional Services Subtotal $300.00
Adjustments-Laserfiche Trade-in Credit(Estimate)
Laserfiche Software Upgrade Credit-A vante Starter Public Portal 1 ($14,850.00) ($14,850.00)
Adjustments Subtotal ($14,850.00)
Grand Total $15,950.00
LSAP fees shown herein are for a full year LSAP. As applicable,LSAP will be prorated to align with the existing LSAP anniversary date
for the main system. Therefore,the LSAP amount on your invoice may be less than the amount shown here.
Remote Services include but are not necessarily limited to the following services:software order processing;project management;
software implementation such as modification of server to reflect new license levels;installation or modification of server;client or
scanning software; installation and/or configuration of add-on products, such as WebLink, Quick Fields or Workflow and
configuration of hardware,such as scanners.
LSAP: 2nd year forward for this component is estimated to be: $5,500.00*
*subject to change based upon the then-current support prices for that year
Timeline: This service will be provided within 90 days from receipt of the signed Change Order.
Payment Terms: 50%on receipt of signed Change Order;50%on delivery of software and/or services.
Price Validity: Price is valid for 30 days from 03-02-2015.
(Client please fill out) Invoice for this Change Order to be sent to:
Department: Contact:
CHANGE ORDER
This Change Order is subject to General Code's Content Management Solutions Terms&Conditions and to the License
Agreements for the software referred to above, all of which are available at www.generalcode.com/TCdocs and are
incorporated herein by reference,and client authorizes General Code to proceed with the project.
The prices and specifications in this Change Order are satisfactory and are hereby accepted.All work is to be performed
under the same terms and conditions as specified in the original contract unless otherwise specified.
TOWN OF QUEENSBURY,WARREN COUNTY, NY
Signature Date
Name Title
General Code
www.eeneralcode.com
CHANGE ORDER
Laserfiche v 9 — MS SQL Versions
Recommended Minimum Server/Client PC Specifications
Server and System:
CPU Xeon 2.4 GHz processor or faster
Minimum memory 4 GB RAM or greater
Operating System Windows 2008 or above
Microsoft SQL Server 2005 SP4,Microsoft SQL Server 2008 or Microsoft SQL Server 2012
[Note: Client must provide SQL licensing. A SQL CAL will be needed for each Laserfiche user.
Database Engine This can be achieved through purchasing individual CALs or a processor license. Public Portal
and/or Web Access require a MS SQL processor license]
Network Protocol TCP/IP
Framework .NET 4.5 (Client responsible for installing.NET 4.5 on server)
Browser Internet Explorer 9.0 and higher recommended
Hard Drives Assume 20,000 images per 1 GB of hard drive space
RAID array recommended
DVD/CD-ROM Drive For installation purposes
NIC For network connectivity
Network Licenses Laserfiche uses one Windows license for all Laserfiche users
UPS/Tape Backup UPS and tape or other backup system to ensure data integrity
Virtual Environment Laserfiche can be configured to run in a virtual environment. A technical whitepaper is
available on request
Client Responsibilities:
• The client is responsible for acquiring, installing,and configuring the MS SQL server software.
• The client is responsible for acquiring, installing, and configuring the Server Operating System.
• The client is responsible for installing.Net 4.5 on all servers and workstations.
• The client is responsible for acquiring, configuring, and implementing any SQL maintenance/backup
plans.
• The client is responsible for testing the integrity of their backups on a regular basis.
Web Servers for Laserfiche Web Components(Public Portal and/or Web Access)*:
CPU Xeon 2.4 GHz or faster
Memory Minimum 3 GB or greater(Server 2008);4 GB or greater(Server 2012)
Operating System Windows Server 2008 or above
Web Server Microsoft IIS 7.0(Windows Server 2008);Microsoft 115 7.5(Windows Server 2008 R2)
Microsoft IIS 8.0(Windows Server 2012)
Network Protocol TCP/IP
Framework .NET 4.5(Client responsible for installing.NET 4.5 on server)
Browser Internet Explorer 9.0 and higher recommended
CD-ROM Drive For installation purposes
NIC For network connectivity
Network Licenses Laserfiche uses one Windows license for all Laserfiche users
Back-ups Installed backup agent for existing back-up system
*If you anticipate high usage from the Laserfiche Web components(Web Access or Public Portal),we advise the Web
Server be a separate server. If you anticipate a relatively low number of users of the Web components,you could install
General Code
www.2enera lcode.com
CHANGE ORDER
the Web Server on the same server as the Laserfiche server software. If you have any questions on your specific situation,
please contact your General Code representative.
Full User/Scanner Workstation:
CPU Dual core 2.8 GHz or faster recommended
Minimum memory 3 GB or greater(Vista/Windows 7);4 GB or greater(Windows 8)
Operating System Microsoft Windows Vista Business,Windows 7,Windows 8
Network Protocol TCP/IP
Browser Internet Explorer 9.0 and higher recommended
Hard Drive Hard drive running at a minimum of 7,200 rpm
3 GB of free disk space for software and temporary files created during scanning
DVD/CD-ROM Drive For installation purposes
Framework .NET4.5(Client is responsible for installing.NET4.5 on all workstations)
NIC Access to the network server running Laserfiche
Monitor 17"monitor or better recommended for optimal viewing
USB Port or Available USB 2 port for scanner connection if the scanner will support a USB connection
SCSI Controller or Adaptec 2930 or 2940 SCSI Controller and Cable
"Light" User Workstation(e.g.,primarily retrieval user):
CPU Pentium IV 2GHz or better recommended
Memory Operating System minimum or greater
Operating System Supported: Microsoft Windows Vista Business,Windows 7,Windows 8
Network Protocol TCP/IP
Browser Internet Explorer 9.0 and higher recommended
Hard Drive At least 1 GB of free disk space
DVD/CD-ROM Drive For installation purposes
Framework .NET 4.5(Client is responsible for installing.NET 4.5 on all workstations)
NIC Access to the network server running Laserfiche
Monitor 17"monitor or better recommended for optimal viewing
General Code
www.aeneraleode.com