1977-12-06 SP 22s
COUNCILMAN WAFTER- questioned why the light on Aviation are not in operation. ,
COUNCILMAN OLSON- noted a problem with the timing. devices hope to have them
in operation by next week. . .
DONALD A. CHASE- asked if there would be a Board meeting next week. . .
HAMMOND ROBERTSON- a work shop meeting next tuesday. . .
COUNCILMM -OLSON-Hope to have action at the next meeting in regard to the
Sign Ordinance. . .
On motion the meeting was adjourned.
Respectfully,
Donald A. Chase
Town Clerk
Town of Queensbury
SPECIAL MEETING DECPIMBER" 6, 1977
MEMBERS PRESENT: Michel Brandt, Supervisor - Daniel Olson, Councilman
Robert Barber, Councilman Frances Walter, Councilman.
Hammond Robertson, Councilman Joseph Brennan, .Town Counsel
PRESS: G. F. Post Star, WWSC
GUESTS: Mr. & Mrs. Joseph Kestner
Meeting Opened 7:40. P.M. Salute to the Flag led by Deputy Town Clerk
Darleen Dougher
SUPERVISOR BRANDT- opened for discussion the Contract #20 Storm.Water &
Subsurface Drainage System. . Mr. Joseph Kestner Consulting Eng. for
the project was present.
JOSEPH KESTNER- Reviewed the project using aerial photo' s. Noted that
the project resulted from a Federal Economic Development Grant in the
amount of 634,000-Dbll°ars this Grant was -decided to. be used to take
care of a drainage problem on Luzerne. Road, VanDusen Rd. and Corinth
Road. . . commented that with the grant there is a restriction that-
within 90 days the project must be under construction. . .project is designed
to be expanded. . .no' sanitary sewage can be placed in the system. . . there
will be 2.6 miles of pipe placed and 37 catch basins. .. Seven bids were
received for-the- project and'the firm of Kilby Bros ., Inc. of Albany
is the recommended firm to be awarded the contract. . . -The Board was
presented with Bid Tabkkation` sheets and project tabulation. sheets. . . -
j dodo the bidding, the work has been increased. to do the maximum amount
of work that the grant.will' allow. . .Mr. Kilby meets the EDA requiremests
for minor&.ty labor. . .
COUNCILMAN BARBER- questioned Mr. Kestner on item 31. . .excavation of.rock,
if there is no rock met in the project will he be paid th'e 9000 allowed?
JOSEPH KESTNER- no he is paid 30. 00 per yd. for the roar removed.
i SUPERVISOR BRANDT- if no rock is met the 9000 will be used to expand the
project. . .
COUNCILMAN BARBER- who will be the project manager?
JOSEPH KESTNER- Mark Kestner. . .under supervis&on Paul Lavisa. .
COUNCILMAN" BARBER-note for the record any time you (Mr. Kestner) have done]
j any work in the Town of Queensbury because of the specifications
that you have set forth you always have a good responee.
Questioned if the project was a union Job.
JOSEPH KESTNER- no Mr. Kilby is union: . .you do have the union wage saale
a man does not have to be a union member but has. to be paid the union
wage scale. . .
SUPERVISOR BRANDT- moved the acceptange. of the bid of Kilby, Inc.
COUNCILMAN BARBER- seconded the motion
COURCUMM ROBERTSON- requested that this be made more formally, that we
accept the engineer's recommendation and you as the Supervisor be authorized
to enter into both this letter and the contracts.
SUPERVISOR BRANDT- I will accept that as the motion.
COUNCILMAN ROBERTSON-1 will make that motion.
COUNCILMAN BARBER- I will second that,
TOWN COUNSEL- noting the difference between the bid and the amount that
Mr. Kestner has set forth. . . this should be in the resoltitiion . . .
COUNCILMAN WALTER-As of the first of the year I will not act on any.
resolution unless they are writtan in front of me. . . I am going to vote
ion something and I want to know exactly what it says .
1--� COUNCILMAN BARBER - Noted that the Town has had competent records in the
past. . .noted that the Board has to take counsel from our Engineers and
i Town Counsel. . .reviewed Mr. Kestner' s work on the pro,ject. . .
COUNCILMAN .WALTER- pleased with Mr. Kestner' s work—noted that she still
wished to have a resolution in final form before voting. . . b4lieve the
Town is leaving itself wide open without having it in final form. . .
COUNCILMAN BARBER- noted the analysis as set forth by Mr. Kestner. . .
the Board shoild be able to make a decision with Counsel advice. . .
SUPERVISOR BRANDT- The Town Counsel will prepare the resolution to accept
the bid. . .
COUNCILMAN BARBER- requested a break-down of the engineer's fees and
grant. . .
JOSEPH KESTNER-Mr. Kilby-545,169.00 6,400 -contingency 82 ,431. 00 eng.
total 684,000 the amount of the grant. . .
COUNCILMM OLSON-noted that he understood what Mrs. Walter was commenting
about. . .also felt that he was not afraid of Mr. Kestneils estimates on this
project. . .
RESOLUTION TO ACCEPT BID ON CONTRACT #20 STORM WATER & SUBSURFACE DRAINAGE
SYSTEM
RESOLUTION N0, 272 Introduced by Mr. Brandt who moved its adoption,
seconded by Mr. Barber
(The abrove resolution will be drawn up by Town Counsel and will be
found on page 231 .)
SUPERVISOR BRANDT- It has been a pleasure working with Kestner Assoc.
through -his project.
RESOLUTION TO RESCIND
RESOLUTION .NO. 273, Introduced by Mr. .Michel Brandt who moved its
adoption, seconded by Mr. Hammond Robertson:
RESOLVED, that Resolution NO. 135 RESOLUTION TO TRANSFER FUNDS of the year
1977 is hereby rescinded.
Duly adopted by the following vote:
Ayes : Mr. Olson, Mr. Barber, Mrs. Walter, Mr. Robertson, Mr. Brandt
Noes: None
j Absent: None
L SWERVISOR BRANDT—noted that this was correcting the fact that you cannot
transfer from a DR code. . .
RESOLUTION TO TRANSFER FUNDS IN HIGHWAY DEPTRTMENT
RESOLUTION NO. '274. Introduced by Mr. Michel Brandt who moved its ,
adoption, seconded by Mr. Hammond Robertson:
WHEREAS, Funds cnanot be transferred from the DR.Aecount, and
WHEREAS, Resolution #135 has been rescindedyl therefore be it
RESOLVED to make the following appropriations
228
$ 1856. From SF 3410. 44 Fire Contracts
To SF 3410.42 Insurance
$ 184. From A 9010. 80 Retirement
To A 9040. 80 Insurance
$ 555. 77 From DR 9010. 8 Retirement
To DR 9040. 8 Insurance
$ 78. 73 From DM 5130.1 Personal Services
To DM 9040. 8 Insurance
$ 910. 87 From DM 5130. 1 Personal Services
To DM 9010. 8 Retirement
Duly adopted by the following vote :
Ayes: Mr. Olson, Mr. Barber, Mrs. Walter, Mr. Robertson, Mr. Brandt
Noes: None
Absent: None
RESOLUTION TO TRANSFER FUNDS IN HIGHWAY DEPARTMENT
RESOLUTION N0, 275 , Introduced by Mr. Michel Brandt who moved its .
a�coption, seconded by Mr. Daniel Olson:
WHEREAS surplus funds are available in certain accounts and
WHEREAS, deficits exist or will exist in .various accounts, intthe
Highway Department, therefore be .it
RESOLVED, to transfer
$ 1000. From DR 5110.1 Personal Services
To DR 9030. 8 Social Security
$ 2300. From DR 5110. 1 Personal Services
To DR 9060. 8 Hospitalization
$ 1000. From DS 9010. 8 Retirement
To DS 9030. 8 Social Security
$ 475 . From DS 9010. 8 Retirement
$ 475. From DS 5140.4 Brush
$ 375. From DS 9040. 8 Workmans Comp
To DS 5142.4 Contractual
Duly adopted by the following vote:
Ayes: Mr. Olson, Mr. Barber, Mrs. Walter, Mr. Robertson, Mr. Brandt
Noes: .None
Absent: None
RESOLUTION TO TRANSFER FUNDS IN THE OUEENSBURY WATER DISTRICT
ACCOUNTS
RESOLUTION NO. 276, Introduced by Mr. Hammond Robertson who moved
is adoption, seconded by Mrs. Frances Walter:
WHEREAS, a surplus exists in various accounts and
WHEREAS, deficits exist or will exist in various accounts,
therefore be it
RESOLVED, to transfer
$ 5000. From SW1 8310. 1 Administration - Personal Services
To SW1 8320. 1 Power & Supply - Personal Services
$ 600. From SW1 8320.45 Power & Supply - Fuel Oil
To SW1 8320. 44 Power & Supply - Contractual
$ 3000. From SW1 8340.2 Transmission - Equipment
To SW1 8340.1 Transmission- Personal Services
$ 100. From SW1 9010. 8 Retirement
To SW1 9060. 8 Hospitalization
Duly adopted by the following vote:
Ayes : Mr. Olson, Mr. Barber, Mrs. Walter, Mr. Robertson, Mr. Brandt
Noes: None
Absent: None
RESOLUTION TO APPROPRIATE MONEY
RESOLUTION NO. 277, Introduced by Mr. Michel Brandt who moved its adoption,
seconded y Mr. Rammond Robertson:
WHEREAS, The Town of Queensbury has entered into an agreement with the
Staeewof New York through the Police Department of Queensbury, and
WHEREAS, certain expenditures are reimbursrable by the State of New York,
and
WHEREAS, the revenues are unanticipated, therefore be it
RESOLVED to make the following appropriations
$ 3713 to A 3120. 1 Police - Personal Services
$ 5288 to A 3120. 2 PoUce - Equipment
$ 900 to A 3120.44Police - Contractual
Duly adopted by the fo&lowing vote:
Ayes: Mr. Olson, Mr. Barber, Mrs. Walter, Mr. Robertson, Mr. Brandt
Noesr.,. None
Absent: None
I Winne
Mr. Harrison- explained the next- resolution reviewing the past accounting
single entry vs the new double entry system. . .
RESOLUTION TO TRANSFER APPROPRIATIONS IN GENERAL TOWN FUND
RESOLUTION NO. 278, Intooduced by Mr. Hammond Robertson who moved its
adoption, seconded by Mr. Robert Barber:
WHEREAS, a surplus exists in various accounts and
WHEREAS, deficits exist or will exist. in various accounts, in. the
General Town Fund, therefore be it
RESOLVED, to transfer:
$ 40. From A1010.4 Town Board - Contractual
To A1010.1 Town Board - Personal Services
$ 4350. From A1110. 1 Justice - Personal Services
To A1220. 1 Supervisor - Personal Services
$ 500. From A1110. 1 Justice - Personal Services
To A1330. 1 Tax Collection- Personal Services
i $ 650. From A11M0.1 Justice - Personal Services
To A1330.4 Tax Collection - Contractual
$ 475 From A1110. 1 Justice - Personal Services
To A1410. 1 Town Clerk - Personal Services
$ 125. From A1110.1- Justice —Personal Services
To A3410. 1 Fire Marshal - Personal Services
$ 1155. From A1620.&1 Buildings - Telephone
To A1450. 1 Elections —:Personal Services
$ 80. From A1620.41 Buildings - Telephone
To A4010. 1 Board of Health 9 Personal Services
230
$ 3750. From A1620. 1 Buildings - Personal Services
To A1620. 2 Buildings - Equipment .
$ 700. From A1620.1 Buildings - Personal Services
To A1620. 43 Buildings - Utilities
$ 700. From A1620.1 Buildings - Personal Services
To A5010.1 Superintendent Highways - Personal Services
$ 400. From A1620. 1 Buildings - Personal Services
To A8010. 1 Zoning - Personal Services
$ 150. From A1620. 1 Buildings - Personal Services
To A8540.4 Drainage - Contractual
I
$ 1300. From A1620. 1 Buildings - Personal Services
To A 3120.1 Police - Personal Services
$140. From A 1620. 1 Buildings - Personal Services
To A 3120.42 Police - Insurance
$ 160. From A 1620. 1 Buildings - Personal Services
To A 312.0.43 Police - Utilities
$ 500. From A 1440.44 Engineer - Contractual
To A 3120. 2 Police - Equipment
$ 4500. From A 1440.44 Engineer - Contractual
To A 3120. 44 Police - Contractual
$ 2000. From A 1440.44 Engineer - Contractual
To A 3120. 83 Police - Social Security
$ 3500. From A 1440.44 Engineer - Contractual
$ 700. From A 1410.44 Town Clerk - Contractual
To A 3310.44 Traffic Control - Contractual
$ 1200. From A 1940.4 Contingent
To A 7310.44 Youth Contractual
$ 200. From A 1940.4 Contingent
To A 5010.44 Superintendent of Highways - Contractual
$ 40. From A 1940.4 Contingent
To A 8090.44 Environmental Conservation Advisory Council
Duly adopted by the following vote:
Ayes : Mr. Olson, Mr. Barber, Mrs. Walter, Mr. Robertson, Mr. Brandt
Noes : None
Absetti: None
The reading of the following reports was waived. (Reports on file)
Dog Warden monthly report- November 1977
Town Clerk' s monthly report - November 1977
Building & Zoning monthly report Sovember 1977
SUPERVISOR BRANDT- reviewed the progress on the second light at Bay
and Quaker Road.
j
COUNCILMAN BARBER- questioned the Highway Committee if the 6 wheel
drive grader hay ."been broken down since January. . . . asked why the
Superintendent of Highways did not bring this to the Board' s attention?
COUNCILMAN OLSON- reviewed the problams with the grader noting that
three rear ends had been placed in that vehicle. . . . requested that
Supervisor Brandt contact the grader firm to see if we can get any restlts .
COUNCILMAN BARBER- requested that the Board be notiEled on how long the
machine has been on the road since the last rear end was placed, how
mush has this vehicle been used in the past year.
COUNCILMAN ROBERTSON- questidn#d tffi the machine was. needed?
Called for anworkshop session to discuss contract negotiations. . .
RESOLUTION TO APPROVE AUDIT OF BILLS
RESOLUTION NO. 279, Introduced by Mr. Hammond Robertson who moved
adoption, seconded by Mr.Daniel Olson:
RESOLVED, that Audit of Bills as listed on Abstract No. 77112A and
numbered 1543 through 1545 and totaling $630. 00 be approved.
Duly adopted by the following vote:
i
Ayes : Mr. Olson, Mr. Barber, Mr. Walter, Mr. Robertson, Mr. Brandt
Noes : None
Absent: None
On motion ehe meeting was adjourned.
Respectfully,
Donald A. Chase
Town Clerk
RESOLUTION TO ACCEPT BID AND TO AUTHORIZE SUPERVISOR TO EXECUTE CONTRACT
RESOLUTION NO 272 Introduced by Mr. Michel Brandt who moved its
adoption, seconded NO,
by Mr. Robert Barber:
WHEREAS, the Town of Queensbury has applied for and been awarded
a grant from the Economic Development Administration for the construc-
tion of a storm water and subsurface drainage system in a certain part
of the Town of Queensbury and
WHEREAS, the Town of Queensbury, in accordance with law has invited
bids for the performance of the construction wark on said project and
WHEREAS, five bids have been reeeived by the Town of Oueensbury, and
WHEREAS, the low bid has been submitted by Kilby Bros. , Inc. , Kraft
Avenue, P.O. Box 5113, Albany, NY 12005 and
WHEREAS, the various bids have been reviewed by Joseph A. Kestner,
Consulting Engineer, who has been retained by the Town of Queensbury
to provide engineering services in connection with this project and
WHEREAS, Joseph A. Kestner has recommended acceptance of the bid of
Kilby Bros. , Inc. and
WHEREAS, a proposed letter of acceptance of the Kilby Bros . bid has
been prepared for submiabion to Kilby Bros . , Inc. by the Town of
Queensbury and
WHEREAS, said proposed letter recites as follows :
"December 6, 1977
Mr. Gordon Kilby, President
Kilby Bros . , Inc.
Kraft Avenue
P.O. Box 5113
j Albany, NY 12205
Re: Town of Queensbury
Contract No. 20
STORM WATER & SUBSURFACE DRAINAGE.-SYSTEM
E.D.A. Project No. 01-51-26363
Dear Mr. Kilby:
The Town of Queensbury has considered the bid submitted by you for the
above described work in response to its Advertisement for Bids dated
November 29, 197.7 and Information for Bidders.
Based upon the information submitted by you as part of your bidding
documents , it has been determined that Kilby Bros. , Inc. is the
232
responsive low bidder for the above mentioned project.
You are hereby notified that your bid has been accepted for items
in the amount of $545 , 169.
This contract is being awarded pending final approval of the proposed
minority business contractors by the Town of Oueensbury and the
Economic Development Administration. In the event it is determined that
Kilby Bros. , Inc. is not the responsive low bidder, or cannot provide
satisfactory documentation that�T—company can meet this requirement,
the Town of Queenbbury reserves the right to either accept the next
lowest responsive bidder or reject all bids and readvertise this project.
Item Nos. 5, 21 and 39 have been altered according to the terms and
conditions ot the biMing documents to allow the total construction
costs not be exceed the gaant offer for this project.
You are required by the Information for Bidders to execute the
Agreement and fumn.ish the required Contractor' s Performance Bond,
Payment Bond, and certificates of insurance within ten (10) calendar
days from the date of this Notice to you.
In order to comply with the agreement to commence work on or before
December 16, 1977, the Town has scheduled the following to occur
on Thursday, ecember 9, 1977 at 10: 00 a.m, at the office of the
Town Supervisor, Bay at Haviland Roads , Glens Falls, New York 12801:
(1) SigAing of Contract Documents/ Refer to Supplemental
General Conditions (SGC 47-48) for required insurances .
Refer to the Contract Documents for the required Perform-
and Payment Bonds (PF 1 - 2/ PB 1 - 2) .
(2) Pre-construction conference.
(3) Receipt of "Notice h6 Proceed. "
You are required to return an acknowledged copy of this "Notice of Award"
to the Town.
Dated this 6 day of December 1977 -�
Town of Oueensbuyy
BY: Michel R. Brandt
TITLE : Town Supervisor
ACCEPTANCE OF NOTICE:
Receipt of the above Notice of Award is hereby acknowledged.
BY: Kilby Bros . , Inc.
this the day of 19
BY:
TITLE: and
WHEREAS, it appears that the bid of Kilby Bros . , Inc. should be
accep�ied4
I
NOT,1, THEREFORE, BE IT
RESOLVED, that the bid of Kilby Bros . , Inc. be accepted in accordance
with the provisions of the letter set forth above and be it further
RESOLVED, that the Supervisor of the Town of nueensbury be authorized
to execute said letter and to cause the same to be transmitted to Kilby
Bros . , Inc. and be it further
RESOLVED, that the Supervisor of the Town of Queensbury be authorized
to execute a contract for the performance of said construction work by
Kilby, Bros. , Inc . with said contract to be in a form approved by the
Town Counsel.