4.09 4.9
2015 ORGANIZAMNAUCoimcil for Prevention of Alcohol Abuse(Warren Cty Youth Bureau)
RESOLUTION AUTHORIZING CONTRACT WITH COUNCIL FOR
PREVENTION OF ALCOHOL AND SUBSTANCE ABUSE FOR PROVISION
OF THE WARREN COUNTY YOUTH COURT PROGRAM
RESOLUTION NO.: ,2015
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to contract with the Council for Prevention of
Alcohol and Substance Abuse, Inc., for the provision, development and enhancement of the Warren
County Youth Court Program for the year 2015,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and the Council for Prevention of Alcohol and Substance Abuse, Inc., for the year 2015 with
funding for the Agreement not exceeding the sum of$6,000 in the form substantially presented at this
meeting and authorizes and directs the Town Supervisor to execute the Agreement with funding for
the Agreement to be paid for from the appropriate Town account.
Duly adopted this 20'h day of April, 2015, by the following vote:
AYES
NOES
ABSENT:
2015 AGREEMENTS\Council for Prevention of Alcohol and Substance Abuse-Warren County Youth Court
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
COUNCIL FOR PREVENTION OF ALCOHOL AND SUBSTANCE ABUSE
(FOR PROVISION OF WARREN COUNTY YOUTH COURT PROGRAM)
THIS AGREEMENT, made as of the 1St day of January, 2015 by and between the Town
of Queensbury, Warren County, New York, (hereinafter referred to as the "TOWN") and The
Council for Prevention of Alcohol and Substance Abuse, Inc., a 501(c)3 non-profit community
agency organized and existing under the laws of the State of New York, with its principal place of
business located at 10 LaCrosse Street, Hudson Falls, New York 12839, (hereinafter referred to as
the "CONTRACTOR")in the manner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2015
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Provision of Warren County Youth Court Program. Town financial support
will supplement funding of the Youth Court which is funded through State
grants — Council for Prevention of Alcohol and Substance Abuse; County
funds managed through the Warren County Youth Bureau. See attached
Exhibit A.
2. The Town agrees to pay Contractor the sum of$6,000 in full consideration for the services
previously set forth. The Town shall pay the Contractor 1112th of such amount each month,
upon Contractor's submission of a monthly Town Voucher (see Exhibit B to this
Agreement)and copies of the Youth Court's monthly expenses.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty (30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31,2015.
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement
by the parties and that it may not be changed orally.
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IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on
the day and year first above written.
TOWN OF QUEENSBURY COUNCIL FOR PREVENTION OF ALCOHOL
AND SUBSTANCE ABUSE,INC.
BY: BY:
JOHN STROUGH DAVID SAFFER
TOWN SUPERVISOR EXECUTIVE DIRECTOR
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 10 LACROSSE STREET
QUEENSBURY,NEW YORK 12804 HUDSON FALLS,NEW YORK 12839
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EXHIBIT A
Town of Queensbury/Youth Court YDDP Narrative 2015
A. Identification
1. County- Warren County,NY
2. Program Code- 055210105001
3. Sponsoring Agency-Town of Queensbury
4. Program Name- Youth Court
B. Target Population
Characteristics:
We will serve a total of 150 unduplicated youth. 50 will be first-time offenders between
the ages of 10 and 18 years who have committed a crime within Warren County. The remaining
100 individuals will be youth volunteers who serve as the judge, attorneys, bailiff, jury
foreperson and jury members. Approximately 60% will be male and 40% will be female. Youth
will represent the population of the region with 98% Caucasian and 1% Black or Hispanic and
1% other. Approximately 15% will be at or below poverty level. Approximately 1/3 of
participants will be youth from Queensbury involved as offenders,jurors and court members.
Referrals for Youth Court come from town courts (80%), Family Court (5%) and the
Probation Department (15%). Most crimes are misdemeanors or violations, however low grade
felonies will be considered for youth who meet the other criteria of participation. Each referral is
at high risk for alcohol and drug involvement as well as to re-offend.
C. Program Description
1. Service Methods
The Warren County Youth Court is a community-based sanction for first time offenders
that combines accountability with positive youth development. Youth Court accepts youthful and
juvenile offenders between the ages of 10-18 that have been charged with a violation or
misdemeanor within the physical boundary of Warren County. The Youth Court Director sets up
an initial intake evaluation with the offender and parent/guardian at the Council for Prevention or
the Warren County Probation Department to assess the risk level of the offender and to determine
the degree in which the individual is involved in illegal substances. Then next step for the
offender is to appear at the Youth Court proceeding where he/she will be judged by a court of
their peers. Youth Court is held on Thursday evening from 6:00 PM to 8:00 PM at the Warren
County Municipal Center. On the 4th Thursday of the month, court is held at the Warrensburg
Town Court. Youth that reside within or attend school in Warren County are eligible to
volunteer in the Youth Court's law related education program and serve as the court members
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and jurors.
Of the 150 Youth served (unduplicated), all will receive alcohol and drug prevention
education. The youth volunteers are provided this education at the member training. All
offenders are sentenced to a one time two-hour or a two time four-hour mandatory drug and
alcohol prevention education class provided by the Council for Prevention. Offenders are also
sentenced to a mandatory minimum of 15 hours of community service at a worksite or event in a
Warren County community, plus 2 jury duties which includes a 1 %2 hour law related education
p rior to jury participation. Additional sentences may include a decision making class, peer
pressure class, theft class, traffic safety class, conflict resolution, anger management class,
educational essays or a letter of apology. The Youth Court will receive 50 offenders. 45 (90%)
will complete their Youth Court program, 3 will not complete sentences due to non-compliance
or later discovered ineligibility and 2 Youth will be referred for alcohol and drug evaluations due
to identified problems.
Product Steps Milestones
(Agency Actions) (Customer Actions)
1. Director recruits youth volunteers &
sets up Youth Court member training. 1. Youth volunteers complete member training.
2. Director accepts referrals. 2. Court/Probation makes referral.
3. Information given to parent. 3. YC staff sets intake appointment.
4. Screening Conducted with family. 4. Parent and youth accept YC at intake.
5. Case reviewed and Court Scheduled. 5. Members conduct Youth Court.
6. Parent and Youth attend YC.
6. Substance Abuse classes scheduled 7. All YC members complete AOD class.
monthly and at members' training.
7. Community service and classes set up. 8. Youth completes all requirements.
8. Closing letters mailed to referral source. 9. Cases are closed.
2. Youth Court volunteer members are recruited through presentations by the Youth
Court Director/Coordinator in Warren County schools (approximately 85%), though word of
mouth by other students (10%), and through other local youth groups (5%). Youth Court
members receive a wealth of information about the criminal justice system through a twenty hour
training and then the practice they receive. Several local law enforcement, attorneys, and
criminal justice professional provide the very relevant training over two Saturdays at a local
courthouse. The members learn the impact of not only their actions but also the actions of the
defendants on other people and the community. The restorative justice model used for Youth
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Court is explained and emphasized in training and throughout their participation, so the youth
can see how community can help the individual heal while completing their sentence. The Youth
Court volunteer experience also provides them with an excellent opportunity for public speaking
that improves communication particularly in conflict, as well as alcohol and drug specific
education that is useful for themselves and the defendants.
3. The youth volunteers are the backbone of this program. Every Youth Court
proceeding concludes with a debriefing session between the court members and YC staff and the
jury and YC staff. This provides the opportunity to give praise or constructive criticism to the
court members and jurors and for the volunteers to ask any questions. The youth volunteers can
also give their opinions privately to the Youth Court Director/Coordinator about a particular
matter.
D. Personnel/Volunteers
David Saffer, CSWR,has been with the Council for Prevention since July of 2000,he has
been the Executive Director of the Council since January of 2002. Mr. Saffer has over 30 years
experience as an administrator in youth serving programs in a variety of agencies and settings.
He has worked in community centers, residential treatment settings, independent schools and the
private sector as Director of Armonk Associates for Learning and Development. Mr. Saffer also
developed and implemented Youth Advocate Programs in the Town of North Castle and the
Village of Pleasantville. Mr. Saffer will provide overall supervision for Youth Court.
Katherine Chambers is the Youth Court Program Director and has been in charge of the
program since May of 2006. Katherine comes to this position after receiving his Bachelor's
degree in Psychology and working on her Master's Degree in Psychology and Law. Katherine is
well aware of the local issues as a lifetime resident of Warren County. Katherine is responsible
for the daily implementation of the Youth Court program.
Gregory Canale, Esq has been volunteering with Youth Court since the fall of 2007.
Dedicating much time directly to the program on a weekly basis and during annual training, Greg
has also been instrumental in making the wider private legal community aware of Youth Court.
E. Outcomes
Youthful offenders who complete the Youth Court program have several advantages over
those who do not complete or elect not to attend. The YC participant will have no criminal
record, will not have to pay legal fees or court fees, and will be given an opportunity to positively
participate in their court process as well those of other defendants. All youth selecting this
diversion program are sentenced in a court run entirely by their peers. In addition, serving on
another person's jury is a requirement for completion of the Youth Court program. Over 85% of
youth starting Youth Court complete the program and have a restorative experience rather than
too lenient a sentence from a court system overworked, or too harsh a sentence by being exposed
to adult attorneys and adult criminals.
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Offenders have the opportunity to learn about the impact of their crime on their victims as
well as on the community. They benefit from peer reaction to their crime and are given an
opportunity to make amends. Through the program, participants learn about the criminal justice
system, how to resolve conflict, as well as how their actions affect others.
Youth Court will also serve youths as volunteers. Volunteers are students aged 12 to 18
in the seventh through twelfth grades who volunteer to serve as "members"or"jurors". Members
are youth in ninth through twelfth grades who serve in the capacity of judge, bailiff, attorneys,
and jury foreperson, and must attend sixteen hours of training to fill these roles. Jurors receive
three hours of training. All members and jurors receive supplemental training throughout the
year. Females slightly outnumber males, with 52% to 48% respectively. This population reflects
the racial mix of the area as mentioned above, however, few if any youth court members would
fall within poverty levels. Interestingly only about half of the volunteers have an interest in
pursuing a career within the criminal justice system, the other half attend to gain the Youth Court
experience.
• Of the 150 youth served by the Youth Court program, 100% will attend an alcohol
and
drug prevention education presentation, as measured by documentation of presentations
for the year.
• Of the 150 youth served by the Youth Court program, 100% will complete at least 10
hours of community service, as measured by documentation entered into the database file
(JAT Trax).
• Of the 50 offending youth served by the Youth Court program, 45 will successfully
complete all of the requirements, as measured by documentation entered into the database
file (JAT Trax).
• Of the 50 offending youth served by the Youth Court program, 100% will participate in
positive peer interaction as they serve as jurors of a Youth Court proceeding, as measured
by documentation entered into the state database file (JAT Trax).
• Of the 100 youth volunteers served by the Youth Court program, 60 will achieve one of
the following:
a. improve public speaking skills;
b. work cooperatively to gain a better understanding of the criminal justice
system;
c. mentor a younger volunteer and share experiences and knowledge of the
program;
as measured by the individual case reports and volunteer evaluations. Reviewed annually
by the Director/Coordinator.
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The Youth Court will complete over 2,000 hours of community service for organizations
and communities in Warren County. The Town of Queensbury will receive over 300 hours of
service at several locations. The youth provide service for adopt-a-highway, local municipalities,
area festivals and not-for-profit and community organizations.
F. Evaluation Methods
The Youth Court will evaluate the statistical objectives by using the JAT Trax computer
program. JAT Trax is a database program that the Youth Court uses to manage its cases. Every
offender is entered into the program and their sentence maintained and updated weekly. The
program allows the Youth Court to produce reports on several different areas of interest. Reports
are produced quarterly and annually and distributed to the Warren County Youth Bureau, the
NYS Division of Criminal Justice Services and the Youth Court Advisory Board. The Warren
County Probation Department, the Warren County Sheriff's Department and the Glens Falls
Police Department will be assisting the Youth Court in gathering statistics on recidivism.
Recidivism numbers will allow the program to evaluate its effectiveness. The Youth Court is
establishing a baseline this year and will compare their numbers year to year.
G. Monitoring Methods
1. The Youth Court program is administered by and housed within the Council for
Prevention of Alcohol and Substance Abuse. The Executive Director is responsible for overall
supervision of the Youth Court. The Youth Court is advised by a board comprised of individuals
drawn from various departments of Warren County. These include law enforcement, social
service groups, elected officials, educators and business people, among others. The Advisory
Board is responsible for, among other things, advising on day-to-day operations of the Youth
Court. The Board of Directors of the Council for Prevention establishes the rules by which the
Youth Court operates, can assist in obtaining funding, and generally oversees the functioning of
Youth Court.
2. The Youth Court Director/Coordinator must meet for bi-weekly supervision
meetings. The Youth Court Assistants must meet with the Director on a weekly basis for
supervision and programming meetings. The Youth Court Advisory Board meets bi-monthly.
3. The program must complete quarterly and annual reports that are submitted to the
executive director of the Council for Prevention, the Warren County Youth Bureau and the Town
of Queensbury
H. Board of Directors—N/A
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EXi-ii8IT k5
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board PO NO. IF/IP ACCOUNT CODE $DISTRIBUTION
—
VENDOR NO.
C r
A
M
A
TL J
OUR CUSTOMER ACCOUNT NO. TOTAL $ AO
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
TOTAL AMOUNT DUE
100
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptrollers Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: 2015 Official Comptroller
TOWN OF QUEENSBURY comptrollertgprolbilling voucher.wb3 Mar 2002