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AGREEMENTSUens Falls YMCA—6-1-15
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND FAMILY YMCA OF THE GLENS FALLS AREA
RESOLUTION NO. ,2015
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to enter into an agreement with the Family
YMCA of the Glens Falls Area to support the YMCA's provision of its summer day camp experience
to approximately 30 children, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and the Family YMCA of the Glens Falls Area to support the YMCA's provision of its
summer day camp experience to approximately 30 children, with funding for the Agreement not
exceeding the sum of $6,000 and authorizes and directs the Town Supervisor to execute the
Agreement, with funding to be paid for from Account No.: 001-8989-4414.
Duly adopted this 1St day of June, 2015, by the following vote:
AYES
NOES
ABSENT:
V
FOR YOUTH DEVELOPMENT=
F FOR HEALTHY LIVING
FOR SOCIAL RESPONSIBILITY
May 12, 2015
Mr. John Strough
Town Supervisor
Town of Queensbury
724 Bay Road
Queensbury, NY 12804
Dear Mr. Strough,
We are requesting grant funds in the amount of $6,000 for camper scholarships for
underprivileged children living in the Queensbury Area to attend YMCA Summer Day Camp,
Camp Chepontuc. As a charitable organization, we are committed to improving the quality of
life of our community and members by promoting healthy lifestyles, personal growth and
educational opportunities.
The Family YMCA of the Glens Falls Area has run a successful summer camp for over 115
years that supports children in becoming the best versions of themselves. We ensure that
the children not only experience arts and crafts and sports, but also learn our core values of
caring, honesty, respect, and responsibility:
When children and teens are out of school, they can face barriers related to hunger, health,
learning, water safety and accessing safe spaces, preventing them from reaching their full
potential. Camp Chepontuc's overall experience will have children achieving greater health
in spirit, mind and body. Camp Chepontuc serves youth ages 3-18 years old and runs 5
days per week for 9 weeks. A highly trained and professional staff supervises the campers
and our camp is licensed by NYS Department of Health. Boys and girls enjoy engaging
activities that offer opportunities to get exercise, learn sports, and play as a team. This
year's theme 'Passport To Summer' has the children discovering other countries such as
Egypt, Australia, Japan, and Greece. Weekly enrichments will have the children signing up
for the summer reading program at Crandall Library to facilitate the fun of reading; exploring
the foods, cultures, clothes and music from across the globe at The World Awareness
Children's Museum; and learning the introductory basics of personal finance, work readiness
and entrepreneurship through the Junior Achievement program. Camp is about developing
the life skills that help campers build and maintain positive relationships, learn about the
difference in others, and feel confident in the person they are becoming. The total cost to
run Camp Chepontuc is $130,000. The budget includes staff ($87,200), supplies ($4,200),
transportation ($10,000), field trips ($12,500), marketing ($2,500), and other costs
($13,600).
The Town of Queensbury's support last year enabled local children to experience 40 weeks of
quality summer camp and helped them on the road to becoming well-rounded citizens of our
community. In addition to your annual support, we receive assistance from the City of Glens
Falls and the Charles C. Freihofer III Advised Fund.
FAMILY YMCA OF THE GLENS FALLS AREA
600 Glen Street, Glens Falls, NY 12801 P 518.793.3878 F 518.793.3887 www.glensfallsymca.org
To put Christian principles into practice through programs that build healthy spirit,mind&body for all.
At the V, we don't just run a camp, we ensure that our communities' children reach their full
potential by helping them grow from young children into engaged, active members of our
community. We are requesting$6,000 which will allow over 30 children to attend Camp
Chepontuc for one or two weeks. Some may attend more weeks, especially in cases where
parents work and the children need childcare. The Y will provide each of these children an
annual Y youth membership so they can participate year-round in programs such as
swimming, gymnastics, and sports that cultivate the values, skills, and relationships that
lead to positive behaviors, better health, and educational achievement. The value of the 30
Y youth memberships is $4,860. By strengthening these children, we are strengthening our
community and ensuring a brighter future for the Queensbury Area.
Thank you for your consideration.
Sincerely,
Brian Bearor
Chief Executive Officer
L
AGREEMENTS\Glens Falls Family YMCA—June 2015
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND FAMILY YMCA OF THE GLENS FALLS AREA
THIS AGREEMENT, made as of the 1st day of June, 2015 by and between the TOWN
OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
the FAMILY YMCA OF THE GLENS FALLS AREA, a non-profit agency organized and
existing under the laws of the State of New York, with its principal place of business at 600 Glen
Street, Glens Falls, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2015
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation of its NYS Department of Health licensed summer day camp
program at the YMCA for children ages 3-14. Boys and girls will enjoy arts
and crafts, games, sport, swim lessons, recreational swim, fitness programs,
field trips and more, with the goal of introducing healthy habits for a
lifetime.
2. The Town agrees to pay Contractor the sum of$6,000 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100 % upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: Year 2015 Program Brochure,Literature,or Newsletters.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer or
employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31,2015.
2
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by
the parties and that it may not be changed orally.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement to be
effective on the day and year first above written.
TOWN OF QUEENSBURY FAMILY YMCA OF THE
GLENS FALLS AREA
BY: BY:
JOHN STROUGH BRIAN BEAROR
TOWN SUPERVISOR CHIEF EXECUTIVE DIRECTOR
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 600 GLEN STREET
QUEENSBURY,NY 12804 GLENS FALLS,NY 12801
3
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board PO NO. IF/IP ACCOUNT CODE S DISTRIBUTION
VENDOR NO.
A
M
I A
T � J
OUR CUSTOMER ACCOUNT NO. TOTAL
1
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION S AMOUNT DUE
TOTAL AMOUNT DUE
�s x 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: '015 Official Comptroller
TOWN OF QUEENSBURY comptrollengprolbilling voucher.wb3 Mar2002