230.2015 Advertisement of Bids Dixon Rd Culvert RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR DIXON
ROAD CULVERT REPLACEMENT PROJECT, TECHNICAL SERVICES
CHANGE ORDER #3 OF THE CHAZEN COMPANIES AND INCREASE
IN CAPITAL PROJECT FUND #206
RESOLUTION NO.: 230,2015
INTRODUCED BY: Mr.Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, by Resolution No.: 412,2014, the Queensbury Town Board authorized and
approved the Dixon Road Culvert Replacement Project, establishment of the Dixon Road Culvert
Replacement Capital Project Fund #206 in the amount of $40,000, and engagement of The
Chazen Companies (Chazen) for design and construction phase engineering services for an
amount not to exceed $31,240, and
WHEREAS, Chazen has provided such design and construction phase engineering services
authorized by such Resolution including preparation of the culvert replacement construction bid
documents, but as a result of the New York State Department of Environmental Conservation
requiring significant design changes to the culvert and stream armoring design in order to permit the
Project, Chazen has submitted a Technical Services Change Order #3 dated June 21, 2015 (presented
at this meeting) providing for additional and continued professional engineering services related to the
Capital Project for an additional amount of $4,925 for Task 006 — Preparation of Contract
Documents; and $1,600 for Task 007 — Project Coordination, Meetings and Correspondence; for a
total additional amount not to exceed $6,525, and
WHEREAS, the Town Board wishes to accordingly authorize the increase in the Project costs
and supplement Fund#206 in such amount, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's
Purchasing Agent to publish an advertisement for bids for the Dixon Road Culvert Replacement
Project in the official newspaper for the Town of Queensbury, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open all bids received, read the same aloud and record the bids as is customarily done and present the
bids to the next regular or special meeting of the Town Board, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts Chazen's Technical
Services Change Order #3 dated June 21, 2015 as presented at this meeting providing for Chazen's
continued professional engineering services related to the Capital Project for an additional amount of
$4,925 for Task 006 — preparation of contract documents and $1,600 for Task 007 — Project
Coordination, meetings and correspondence, for a total additional amount not to exceed $6,525, and
authorizes and directs the $6,525 increase in the Dixon Road Culvert Replacement Project Fund
#206, such $6,525 to come from the Town's General Fund unappropriated, undesignated Fund
Balance, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to
take all action necessary to increase appropriations and revenues in the following accounts as
necessary:
• Revenue Acct No. —206-0000-55031 (Interfund Revenue) $6,525;
• Expense Acct No. —206-8540-4720 (Engineering/Consultants) $6,525;
• Expense Acct No. - 001-9950-9030 Transfer to Capital Project $6,525;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to increase such appropriations and estimated revenues, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute Chazen's Technical Services Change Order #3 dated June 21, 2015 substantially in the form
presented at this meeting, as well as any other needed documentation and the Town Supervisor, Town
Budget Officer and/or Purchasing Agent to take any and all actions necessary to effectuate all terms of
this Resolution.
Duly adopted this 6h day of July, 2015, by the following vote:
AYES Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess
NOES None
ABSENT: Mr. Strough