3.7 3.7
APPOINTMENTS\Establish Deputy ToNNu Clerk 3 and Apponit Ta ume Landers—8-17-15
REVISED RESOL UTION
RESOLUTION AUTHORIZING ESTABLISHMENT OF DEPUTY TOWN
CLERK III POSITION AND APPOINTMENT OF TAMMIE LANDERS
RESOLUTION NO. ,2015
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 463,2006, the Town Board appointed Tammie Landers
(formerly known as Tammie Lamphear) as a Clerk in the Town Clerk's Department (reception area),
and
WHEREAS, the Town Clerk has advised the Town Board that such position is no longer
needed and due to the heavy workload in the Town Clerk and Tax Receiver's Office, the Town would
be better served by appointing Ms. Landers as a Deputy Town Clerk III to work directly in the Town
Clerk and Tax Receiver's Office where she may perform a variety of duties, and
WHEREAS, the Warren County Department Personnel and Civil Service has reviewed the
proposed job duties for the Deputy Town Clerk III position and has certified that Deputy Town Clerk
III is indeed the most appropriate title for the position as set forth in the New Position Duties
Statement adopted by the Warren County Department of Civil Service and presented at this meeting
and
WHEREAS, the Town Board wishes to therefore establish the full-time position of Deputy
Town Clerk III in accordance with New York State Town Law Article 3, §30(10)(a) and authorize the
appointment of Ms. Landers in such position,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby establishes the full-time position of
Deputy Town Clerk III in accordance with New York State Town Law Article 3, §30(10)(a), and as
set forth in the New Position Duties Statement adopted by the Warren County Department of Civil
Service presented at this meeting, and
BE IT FURTHER,
RESOLVED, that it shall be the duty of the Deputy Town Clerk III to assist the Town Clerk
and Deputy Town Clerks I and II in the performance of their duties along with any other assigned
duties, and in his or her duties, the Deputy Town Clerk III will at times act for and in place of the
Town Clerk and/or Deputy Town Clerks I and II, and
BE IT FURTHER,
RESOLVED, that it is the Town Board's intention for this to be a Civil Service exempt
position and the Town Board therefore authorizes and directs the Town Clerk to seek exempt
classification, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the appointment of Tammie Landers to
the position of Deputy Town Clerk III at the annual salary of$36,441.60 (hourly rate of pay of
$17.52) $18.02 effective August 18th, 2015, and
BE IT FURTHER,
RESOLVED, that the Town Board further abolishes the Clerk in the Town Clerk's
Department (reception area)position as it is no longer necessary, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Town
Clerk and/or Town Budget Officer to complete any documentation and take such other and further
action necessary to effectuate the terms of this Resolution.
Duly adopted this 17'h day of August, 2015, by the following vote:
AYES
NOES
ABSENT:
` Civil Service Law,Section 22:Certification for positions. Before any new . Warren County Civil Service
•
position in the service of a civil division shall be created or any existing
position in.such service shall be reclassified,the proposal.therefore, 1340 State.Rte 9, Lake George, NY 12845
including a statement of the duties of the position,shalt be referred to the. . • New Position Duties Statement
•municipal commission.having jurisdiction and such commission shall Department head or other authority requesting the creation of a new position;
furnish a certificate stating the appropriate civil service title for the prepare a separate description.tor-each new position to be created except that one
proposed position or the position to be'reclassified..Any such new description may cover-tiro or more identical positions in the same organizational unit
position shall be created or any such existing position reclassified only . Forward one typed copy to this Commission.•
with the title approved and certified by the commission. Effective 1978
1. Department Bureau,Division,Unit or Section Location of Position
Queensbury Town Clerk Town Clerk's Office, 742 Bay Rd. , Qsby.
2. Description of Duties:Describe the work in sufficient detail to give a clear word picture of the job. Use a separate paragraph for each kind
of work and describe the more important or time-consuming duties first. In the left column,estimate how the total working time is divided.
•
Percent of Job Duty
Work
Time
PLEASE SEE ATTACHED
•
(Attach additional sheets if more space is needed)
Names and Titles of Persons Supervising this position(General,Direct,Administrative,etc.)
Deputy Town Clerk III
Deputy Town Clerk III shall have the power to perform any or all duties and responsibilities of
the Town Clerk as directed by the Town Clerk, to act for and on behalf of the Town Clerk in the
absence of the Town Clerk and First and Second Deputy Town Clerks, and such further duties as
the Town Clerk may determine not inconsistent with law.
50%
Assist Town Clerk/Receiver of Taxes; in mailing tax notices and data entry; collect, disburse,
manage and reconcile Town& County Tax Collection for over 14,000 parcels; collect, disburse,
manage and reconcile School Tax Collection for over 14,000 parcels for three (3) different
school districts; collect disburse, manage and reconcile water & sewer rents for over 8,000
parcels. (The Tax Receiver's Office collected over$56.3 million in taxes and over 13.2 million
in water and sewer rents in 2014).
25%
Assist the Town Clerk, the Head Cashier for the Town: collect, disburse, manage and reconcile
all incoming and outgoing funds within the Town; record and disburse to Town, State and
County Departments all incoming cash. The Head Cashier collects Building Permit fees, Public
Safety Fees, Recreation Fees, Planning & Zoning Fees, Queensbury Center Rental fees and
Queensbury Landfill Fees. Assist the Town Clerk in issuing State Licenses & Permits including
Dog Licenses, Conservation Licenses, Games of Chance Licenses, Bingo Licenses and Handicap
Parking Permits. Issue Town Licenses & Permits mandated by Local Laws including Mobile
Home Park Licenses, Junkyard Licenses, Transient Merchant Market Licenses, Peddler's
Licenses, Lake George Park Commission Boat Permits and Adirondack Balloon Festival Parking
Permits. . (The Town Clerk's Office collected over$1.1 million in 2014)
15%
Process, manage and report all incoming and outgoing mail for Town of Queensbury. Answer
and dispatch all incoming Town of Queensbury calls. Schedule and coordinate twice a week
Senior Transportation routes. Answer, dispatch and maintain records of all ACO calls. Process
calls for the Town Supervisor in the absence of the Supervisor's Assistant.
5%
Assist the Town Clerk & Records Management Officer in maintaining records, Town
Ordinances, Local Laws,petitions, proof of publications, annual budgets, assessment rolls, fiscal
reports, notices of liens, subpoenas and court actions, bonds/note registers; and responsible for
active Town Clerk files, storage and disposition of inactive files; respond to Freedom of
Information Law requests.
5%
Attend Town Board meetings,record,transcribe and edit minutes.
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Name Title Tvpe of Supervision
Caroline Barber Town Clerk Direct
Karen O'Brien 1st Deputy Town Clerk _er_eral
4. Names and Titles of Persons Supervised by Employee in this position .
Name Title Tvpe of Supervision
NOne
5. Names and Titles of Persons doing substantially the same kind and level of work as will be done by the incumbent of this new
position
Name Title Location of Position
Karen O'Brien 1st Deputy Town Clerk Clerk's Off_
Rose Mellon 2nd Deputy Town r1Prk Clerk's Off.
6. What minimum qualifications do you think should be required for this position?
Education: High School 4 Years
College Years,with specialization in
College Years,with specialization in
Experience: (list amount and type)
5 years, Office, Clerical, Bookkeeping
Essential knowledge,skills and abilities:
Read, write, math - bookkeeping, dommunication skills dealing
with the public, computer knowledge
Type of license or certificate required:
7. The above statements are acy rate and complete/4gy'jy , z-
Date: (Z-11)-- i c Title: - I l.O tit � Signature ---c) J.,(_ . -A.\ip
Certificate of Civil Service Commission
8. In accordance with the provisions of Civil Service Law Section 22,the Warren County Civil Service Department certifies that the
appropriate civil service title for the position described is:
Title:
Jurisdictional Classification:
Date: Signature:
Action by Legislative Body or Other Approving Authority
9. Creation of described position
o Approved
o Disapproved
Date: Signature:
Return One Completed Copy To Warren County Civil Service August 4,2015