4.16 4.16
AGREEMENTSTaserliche—General Code— 11-2-15
RESOLUTION AUTHORIZING AGREEMENT WITH
LASERFICHE/GENERAL CODE TO ENHANCE CAPABILITIES OF
ENERGOV SOFTWARE
RESOLUTION NO.: , 2015
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 263,2014, the Queensbury Town Board established the
Incode/Energov Computer Software Capital Project Fund #204 and authorized the purchase of
the Incode and Energov software and provision of Project Implementation services by Tyler
Technologies, Inc. for an amount not to exceed $208,690, and
WHEREAS, due to certain changes in the Energov software capabilities and in order for
the Town's Community Development Department to use the new system to the fullest extent, a
change to the Project is necessary, and
WHEREAS, the Town Board wishes to authorize an agreement with Laserfiche/General
Code to implement programs which will allow the Energov software to share information with the
Town's current document management system, Laserfiche,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
Agreement with Laserfiche substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board approves the amount of $25,000 to be transferred
from the General Fund's Capital Reserve (#64) to Capital Project #204 and authorizes and directs
the Town Budget Officer to take all actions necessary to amend the budget accordingly, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
the Agreement and any other documentation and the Town Supervisor and/or Town Budget Officer
take any and all action necessary to effectuate all terms of this Resolution, and
Duly adopted this 2nd day of November, 2015, by the following vote:
AYES
NOE S
AB SENT :
2
EnerGov Integration Unit Price Units Total Cost
Laserfiche Software
User ikense • Eneresorif Users
TOTAL • Mane Sadness Ana and SOO
Total Laserfiche Software $ 500
Professional Services .
Enereov4ais Pro get Mon • mints Su •
$ 150 $ 1,200
TOTAL Pro •Mane mint 200
. .
•
E • the Data Su
Creation o re ••rota to EnerGov metarkto MINIM,WWI
_Incoming Workflow process to organke documents/ram EnerGov within 15011111$ 600
Las e
Exist! Lase he Data Conditioni •
$• 150 $ 600
Workflows to enhance metodato boxed on Dotting database information on $ 150 $ 1,200
existing Oulkfing documents.(Add permit where ovallabk,standardize Parcel
odd address• • etc
Workflows to update document organkation folder structure to work with 150.1$ 600
EnerGor
TOTAL Laterflche Coed. radon s 600
•
Essereowlosafidse API Software-Supports the following:From within EnerGov: $ 15,000 $ 15,000
insertion of documents Into Laserfiche;Retrieval 0/Documents from Laserlicite;
Updates of ntetadota to documents within Laserfkhe;Deletion of Documents In
L• e. est.80-100 hour. •
TOTAL In •*don Confl don 23"
Total Professional Services $ 19,000
Annual Subscriptions/Ongoing Support
Additional Software-Annual • Su
Additional LSAP(for EnerGov user FAWKES MEI IFIMIKE:11
FAIIIIIEMI=IN MINI"
Enerescro-Lose API Annual Maintenance 3 000 NMI 3 000
TOTAL AOOMONAL SOFTWARE SUPPORT COSTS
Total Annual Subscriptions/Ongoing Support $ 3,230
Year 1 Grand Total Includes 1st Year Annual Subscrl• on/Su le•rt $ 23,530