4.09 4.9
BIDS\AWARD Bid —Water Plant SCADA HardNvare Project— 11-16- 15
RESOLUTION AUTHORIZING AWARD OF BID FOR
WATER TREATMENT PLANT SCADA
HARDWARE IMPROVEMENTS PROJECT
RESOLUTION NO. , 2015
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 214,2015, the Queensbury Town Board authorized and
approved the Water Treatment Plant SCADA Hardware Improvements Project, establishment of
the Water Treatment Plant SCADA Hardware Improvements Capital Project Fund #207 in the
amount of $25,000, and engagement of The Chazen Companies (Chazen) for development of
design requirements and bidding and engineering services for an approximate amount of$25,000,
and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town's bidding documents, and
WHEREAS, by Resolution No.: 313,2015, the Town Board authorized the Town's
Purchasing Agent to advertise for bids for the SCADA Hardware Improvements Project in the
official newspaper for the Town of Queensbury and following such advertisement and receipt of bids,
all five(5)received bids were opened and reviewed on November 4', 2015, and
WHEREAS, the Purchasing Agent, the Water Superintendent and Chazen have
recommended that the Town Board award the bid to the lowest, responsible bidder, RASP Inc.,
for an amount not to exceed $231,500, and
WHEREAS, the Water Superintendent has advised the Town Board that there are times
when Change Orders may become necessary for such Contract and has requested that the Town
Board also authorize him to approve and sign certain Change Orders up to a 5% contingency for
Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
SCADA Hardware Improvements Project from the lowest, responsible bidder, RASP, Inc., for an
amount not to exceed $231,500, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to
approve and sign Change Orders pertaining to the Contract up to a 5% contingency or in the total
amount not exceeding $11,575 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be by using $243,075 of unappropriated, undesignated Fund Balance 040-
0000-0909 and transferring such balance to the Capital Project as follows:
• 040-9950-9030 Transfer to Capital Project - $243,075
• 207-0000-55031 Interfund Revenue - $243,075
• 207-8330-2899 Capital Construction - $243,075
and
2
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2015 Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to increase such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Water Superintendent, and/or Budget Officer to take such other and further actions
as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 16th day of November, 2015, by the following vote:
AYES
NOE S
ABSENT:
3
THE
•
Chazn 375 Bay Road
Queensbury, NY 12804
COMPANIES • P: (518) 812-0513 F:(518)812-2205
Proud to be Employee Owned www.chazencompanies.com
Engineers
Land Surveyors Hudson Valley Office (845)454-3980
Planners Capital District Office (518)273-0055
Environmental&Safety Professionals
Landscape Architects
November 10, 2015
Joanne Watkins, Purchasing Officer
Town of Queensbury
742 Bay Road
Queensbury, NY 12804
Delivered via email only(joannew @queensbury.net)
Re: Contractor Bid Analysis
Queensbury SCADA Improvement Project
Town of Queensbury, Warren County, New York
Chazen Project#91500.18
Dear Ms.Watkins:
On Wednesday November 4,2015,the Queensbury SCADA Improvements Project bid opening was held.
Five (5) bids were received with the bids ranging from $231,500.00 to $382,000.00 (see bid tabulation
attached).
The Chazen Companies (Chazen) has reviewed the bid provided by RASP Inc. for completion of
Specification Sections 004113 through 004900, which represents "The Bid." RASP Inc. submitted the
lowest bid of$231,500.00.
Chazen has completed a background verification of RASP Inc.which included confirming the adequacy of
the bid bond,success of prior work efforts, and reviewing their ability to bond the work. Further, Chazen
and the Town met with representatives from RASP Inc. on November 6, 2015 to confirm their
understanding of the project requirements.
The following documentation is attached and was reviewed during the background verification:
• Bid(including Bidder's Qualification Statement, Performance Bond Information and other data)
• Bid Bond
• Reference Verification Responses
Chazen Engineering,Land Surveying&Landscape Architecture Co.,P.C.
Chazen Environmental Services,Inc.
The Chazen Companies,Inc.
Joanne Watkins
November 10,2015
Page 2
Based on the information presented herein,Chazen would not take exception to the Town awarding the
project to RASP Inc. with corporate offices located in Gansevoort, New York, as a lump sum contract in
the amount of$231,500.00.
Thank you for your time and consideration of this matter. Please feel free to contact me at 518-266-
7347 if you have any questions or require additional information. Once the Town Board awards the
construction contract,Chazen will forward the Notice of Award to the Town for review and execution.
Sincerely,
Eric P.Johnson,P.E., LEED AP
Associate
Director, Municipal Engineering
Enclosures:
1. Bid tabulation sheet
2. RASP Inc. bid and supporting documentation
cc: Chris Harrington, P.E.,Water Superintendent/Director of Wastewater(via email only)
R:\9\91500-91599\91500.00-Town of Queensbury\91500.18-SCADA System Improvements\ENG\Bid Phase\Bid Analysis\2015-11-09 Queensbury SCADA System Improvements Bid
Recommendation.doc
Town of Queensbury Bid Tabulation Sheet
Queensbury SCADA System Improvements 4-Nov-15
Project No.91500.18 10:00AM
Queensbury SCADA System Improvements
Contractor Bid Item#1 -SCADA System Improvements Bid Item#2-Contingency Allowance Total Bid
RASP Inc. $216,500.00 $15,000.00 $231,500.00
General Control Systems, Inc. $280,180.00 $15,000.00 $295,180.00
Harold R.Clune, Inc. $367,000.00 $15,000.00 $382,000.00
Smith Control Systems, Inc. $230,989.00 $15,000.00 $245,989.00
Avanti Control System, Inc. $220,532.00 $15,000.00 $235,532.00