3.03 3.3
GRANTS\Grant-Justice Court—Accept Award and Allocate Additional Funds—1-25-16
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS FROM
NEW YORK STATE OFFICE OF COURT ADMINISTRATION FOR FUNDS
TO BE USED FOR TOWN COURT IMPROVEMENTS
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 330,2015, the Queensbury Town Board authorized
submission of an application for a Capital Improvement Fund Grant from the New York State Office
of Court Administration (OCA) to be used by the Town for Town Court improvements such
improvements including the acquisition of chairs for the Town Court Room and Jury Box for the
amount of$4,772.30, and
WHEREAS, the grant application was submitted and the Town has been awarded a grant in
the amount of$3,000, and
WHEREAS, the Town Board wishes to accept such $3,000 in grant funds, establish
appropriations and estimated revenues for such grant award and authorize $1,775 in appropriations
toward the remaining balance of the chairs,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts the $3,000 in grant funds from
the New York State Office of Court Administration (OCA) as set forth in the preambles above and
authorizes and directs the Town Supervisor to execute any needed grant acceptance form and/or any
other associated documentation, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby establishes appropriations and
estimated revenues in the amount of$3,000 for such grant funds as follows:
• Increase Appropriation 001-1110-4010 Town Justice Office Supplies by $3,000;
• Increase Revenue 001-0000-53021 State Aid, Court Facilities by $3,000;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the allocation of $1,775 in funds
towards the acquisition of the above-described chairs to be paid from Office Supplies Account No.:
001-1110-4010, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to amend
the Town Budget to transfer $1,775 from Contingency Account No.: 001-1990-4400 to Office
Supplies Account No.: 001-1110-4010 and take all other actions necessary to effectuate the
purchases, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
make any necessary adjustments, budget amendments, transfers or prepare any documentation
necessary to establish such appropriations and estimated revenues and authorizes the Town Supervisor,
Town Court Clerks and/or Town Budget Officer to take all other action necessary to effectuate the
terms of this Resolution.
Duly adopted this 25th day of January, 2016, by the following vote:
AYES
NOES
ABSENT :
•
• QUEENSBURY TOWN COURT
81 GLENWOOD AVENUE
QUEENSBURY,NEW YORK 12804
518 745 5571
518 745 5576(fax)
MICHAEL J. MULLER ERIC C. SCHWENKER
TOWN JUSTICE TOWN JUSTICE
January 6, 2016
Supervisor John Strough and Town Board Members
742 Bay Road
Queensbury,New York 12804
Re: JCAP Grant
• Dear Supervisor Strough and Town Board Members:
We are pleased to advise that the Town of Queensbury Justice Court has received
a grant from the Justice Court Assistance Program(JCAP) for 2015-2016 in the amount
of$3,000.00. The award of this grant is due in substantial part to the excellent efforts of
our court clerk Peggy Quintal. Enclosed please find a copy of the award letter and the
detailed information regarding the grant.
Obviously,although we very much appreciate the JCAP grant award we remain
"short"in the amount of$1,772.30. A copy of Charlie's Office Furniture, Inc.'s quote is
enclosed.
The items requested in the grant were 90 chairs for the courtroom and 7 chairs for
the jury box. The courtroom chairs have been there for over 25 years. Our chairs are a
variety of yellow,brown and ugly faded green ones. Some have rips and overall the
chairs are a variety of sizes. Our goal is to have one complete matching set for public
seating.
As in the past,we are somewhat on the horns of a dilemma in that if we do not
purchase the intended items,the JCAP does not allow us to automatically substitute other
court needs. Also if we do not complete the purchase we must send the money back.
Based upon the above we would ask that the Town Board give consideration in
providing us with $1,772.30 which we will apply with the grant funds to complete the
)' • chair acquisition. You are welcome to visit at our court and inspect the chairs we are
requesting to replace.
MJM/mq
Thank you very much for your attentio • this matter.
Very truly yours
Mic .el J. Muller
Town Justice
Eric C. Schwenker
Town Justice
Enc.
grant shortage 2016
CHARLIE'S OFFICE FURNITURE, INC. Quote
5 HIGHLAND AVE.
QUEENSBURY, NY 12804 QUO 3365
! 1/5/2016
Phone: 518-793-2435 alyce @charliesofficefurniture.com Page: 1
Fax 518-793-2529 charliesofficefurniture.com
Prepared fOr.T WNQBY 's?.tV*04:;;':, '. -=:.,::,-,„ , ` ' i , _,,4„, . <w i�� #. ,, x v:lsIb k`,' 1
TOWN OF QUEENSBURY COURT Due Date:
81 GLENWOOD AVE. Job:
QUEENSBURY, NY Other Info:
Req. By: DIANE
Contact:DIANE Ship Via: OUR TRUCK
Phone: 518-745-5571 Fax:518-745-5576 Cell: Terms: NET 30
Email: dianev @queensbury.net
t/ AIM It�tn �t �best t iiii _}_ :
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P>�'i=e
NYS CONTRACT PRICING
PLEASE MAKE YOUR PO OUT AS FOLLOWS:
KFI SEATING
C/O CHARLIE'S OFFICE FURNITURE, INC.
1533 BANK STREET
• LOUISVILLE, KY 40201
NYS CONTRACT# PC66290
7 EA FR1020 FR1020 -9202 SB-ARMLESS BLACK VINYL CHAIR WITH BLACK 58.95 412.65
PAINTED FRAME
90 EA 410 410 - 9202 CH -ARMLESS BLACK VINYL CHAIR WITH CHROME 43.62 3925.80
FRAME
1 EA INSIDE DELIVERY 433.85 433.85
0 nk you for the opportunity to earn your business. Subtotal: $4,772.30
.ial order items cannot be cancelled or returned.
cing is based on quanities quoted. S&H $0.00
Prices quoted are valid for 30 Days. Tax: $0.00
I I
Total: $4,772.30
• STATE OF NEW YORK 1 `r ' L '
UNIFIED COURT SYSTEM -7a5-- 44 9"C__ f a q An e
65 South Broadway g t f ci 3 59 _ ��rn
Z V�cturr�
Saratoga Springs, NY 12866
(518)285-5099
Lawrence K.Marks Vito C.Caruso
Chief Administrative Judge Fourth District Administrative Judge
Michael V.Coccoma
Deputy Chief Administrative Judge
Courts Outside New York City
December 23,2015
Ms. Margaret Quintal
Court Clerk
Queensbury Town Court
81 Glenwood Avenue
Queensbury, NY 12804
Dear Ms.Quintal:
We are pleased to advise you the Queensbury Town Court has been awarded a grant under the
2015-2016 cycle of the Justice Court Assistance Program (JCAP).
• JCAP was established by the New York State Legislature in 1999,at the request of the Unified Court
System, to help provide our State's town and village courts with the resources and equipment necessary
to fulfill their critical role in our justice system. Under the Court System's Action Plan for the Justice
Courts,JCAP has been expanded, both in the level of funding and the scope of the projects funded.
The Queensbury Town Court is one of 353 courts receiving JCAP funding this year. Details
regarding your award are set forth on the enclosed reconciliation form. Funds will be sent to your
municipality via direct deposit or check and must be spent within 180 days. The reconciliation form must
be returned to the Office of Justice Court Support via fax at (518)438-3518 or e-mail at
jcap @nycourts.gov.
Congratulations and thank you for your participation in the Justice Court Assistance Program.
Vito C. Caruso
Fourth District Administrative Judge
cc: Hon. Karen K. Peters, Presiding Justice Appellate Division
Hon.Michael V. Coccoma, Deputy Chief Administrative Judge
Courts Outside New York City
•
2015-2016 Justice Court Assistance Program Award Reconciliation Form
Please fax this form to 518-438-3518 or mail to:
Office of Justice Court Support,187 Wolf Road, Suite 103,Albany, N.Y.12205 Application ID# 3357
In the space provided below, indicate when the money was spent on the item described below and the exact amount spent.
Funds to be spent within 180 days of receipt Information about when
you spent the grant:
Queensbury Town Court, Warren County District: 4
Item Category Grant Amount Approved Print Name:
Furniture $3,000.00
Signature:
❑ i affirm this was received Date:
Amount actually spent:
Total Amount of Grant Queensbury Town Court $3,000.00 I
SPECIAL NOTE REGARDING AWARD DISBURSEMENTS:
Your Town Supervisor or Village Mayor should receive a check for the amount of the grant or the grant amount will be sent via direct deposit to your municipality.
All grant recipients are reminded that as required bylaw;funds received hereunder may not be used for purposes other than the purchase of the item(s)set forth
on the enclosed award form. Also as stipulated in the municipal certification accompanying the application for your grant, any goods and/or services purchased
with any Justice Court Assistance Program funds shall be obtained in accordance with acceptable procurement practices established by the governing
municipality including,but not limited to,competitive bidding and procurement policies and procedures."
Please remember to save your receipts for at least three(3)years for audit and review purposes. If the amount you spend purchasing an item is less than the
amount awarded in the grant,and that difference is less than 10%of the award for that item,then you may use that savings toward another grant item or towards
consumable office supplies. If the savings exceeds 10%of the amount awarded for that item,please contact the Office of Justice Court Support at
(800)-232-0630 for approval.
•
FOR OJCS USE ONLY: Application# Attachments
Vendor ID# 1000002335
AO Date Approval Date
Voucher# DNISP
Grant Amt
Submit Date Business Unit Final Approval