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4.06 4.6 2016 ORGANIZATIONAUQUEENSBURY SENIOR CMZENS RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND QUEENSBURY SENIOR CITIZENS, INC. RESOLUTION NO.: ,2016 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Queensbury Town Board believes it appropriate and beneficial to provide social and recreational activities and programs to Town of Queensbury senior citizens and therefore wishes to contract with the Queensbury Senior Citizens, Inc. for these types of activities and programs, and WHEREAS, a proposed Agreement between the Town of Queensbury and Queensbury Senior Citizens, Inc. has been presented at this meeting, and WHEREAS, this Agreement is permitted and authorized by New York State General Municipal Law §95A, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Agreement between the Town and Queensbury Senior Citizens, Inc. for the year 2016 with funding for the Agreement not exceeding the sum of$20,000 and authorizes and directs the Town Supervisor to execute the Agreement with funding for the Agreement to be paid for from the appropriate Town account. Duly adopted this 8h day of February, 2016, by the following vote: AYES NOES ABSENT: 2016 AGREEMENTS\Queensbury Senior Citizens AGREEMENT BETWEEN THE TOWN OF QUEENSBURY AND QUEENSBURY SENIOR CITIZENS, INC. THIS AGREEMENT, made as of the 1St day of January, 2016, by and between the TOWN OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and QUEENSBURY SENIOR CITIZENS, INC., a non-profit agency organized and existing under the laws of the State of New York, with its principal place of business at 742 Bay Road, Queensbury, New York, (hereinafter referred to as the "CONTRACTOR") in the manner following: IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. Contractor agrees to furnish community services to the Town and its residents for the 2016 calendar year, which is also the Town's fiscal year, in consideration of the sum set forth below. The services to be provided by the Contractor are: Operation of recreational and social programs for senior residents of the Town of Queensbury. 2. The Town agrees to pay Contractor the sum of$20,000 as full fmancial consideration for the services previously set forth. Such amount shall be paid as follows: A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement) and approval of the Voucher by the Town Supervisor. None of these funds may be used for capital improvements on privately owned structures. B. Prior to payment, the Town shall require submission of the following supporting information or documents: 2015 Annual Report including Financial Statements. C. In addition to the payment specified above, the Town also agrees to provide the following facilities and services: (1) Town-employed Queensbury Center Coordinator whose duties will include scheduling the use of the Queensbury Center among the various groups and organizations who request its use, including Queensbury Senior Citizens; development and coordination of senior programs and activities in the same manner as has been performed during the previous year; typing, publishing and distributing notices and flyers about programs, activities, meetings of your organization and other information relative to the business and programs of Queensbury Senior Citizens,Inc. (2) Use of Queensbury Center facilities as scheduled by the Center Coordinator. (3) Exclusive use of the"Senior Room"and"Downstairs Recreation Room." (4) Authorization to furnish, install and store your own supplies and to install and maintain your own administrative and activities-related equipment (photocopier for example) at the Center subject to approval by the Center Coordinator. 3. The Contractor additionally agrees to furnish to the Town throughout the term of this Agreement all financial and program information reasonably requested which is related to the services provided. 4. It is understood and agreed that the relationship of the Contractor to the Town shall be that 2 of independent contractor. The independent contractor agrees that it will hold itself in accordance with such status and that it will neither present itself nor claim to be an officer or employee of the Town. 5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and all claims arising out of the performance of this Agreement which are made against the Contractor. 6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or obligations of this Agreement to any other person, company, or organization without the previous written consent of the Town. 7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to the other party. The Contractor further agrees that in the event of cancellation of this Agreement by either party, it will make a full and final accounting of all Town funds received under this Agreement within thirty (30) days after notification of cancellation has been issued. 8. Unless cancelled earlier under the terms of the preceding paragraph,this Agreement expires on December 31, 2016. 9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by the parties and that it may not be changed orally. IN WITNESS WHEREOF,the parties have signed this Agreement to be effective on 3 the day and year first above written. TOWN OF QUEENSBURY QUEENSBURY SENIOR CITIZENS, INC. BY: BY: JOHN F.STROUGH TOWN SUPERVISOR PRESIDENT DATE: DATE: MAILING ADDRESS: MAILING ADDRESS: 742 BAY ROAD 742 BAY ROAD QUEENSBURY,NY 12804 QUEENSBURY,NY 12804 4 '(Nt8iT A BILLING VOUCHER Submitted to: TOWN OF QUEENSBURY 742 BAY ROAD QUEENSBURY,NY 12804 Phone:518-761-8201 Fax 518-745-4445 NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only) Town Board Department PO NO. IMP ACCOUNT CODE $DISTRIBUTION VENDOR NO. c r -1 L A � 1 � M A TL J OUR CUSTOMER ACCOUNT NO. TOTAL $ 0/30 This fonn is to be used by: $Vendors not furnishing their own pre-printed invoice tone. $De•artment Mane•ers to a•.rove vendor invoices for•a ent. DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE _. _. II 111 TOTAL AMOUNT DUE $000 CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the Town,including all information and documents required by a Contract where applicable;that no portion has been previously paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due. Date: Signature: Title: DEPARTMENT APPROVAL Comptroller's Office Use This Voucher represents an authorized purchase that complies with the Received Town's purchasing policies and procedures. Prices are in accordance Checked with pre-authorized Purchase Orders or Contracts,where applicable. The Returned services and/or materials,including all required information and documents, Reason have been furnished tathe Town of Queensbury,and the amount approved is due for payment Entered Authorized Due Date Date: Dec 21, 2015 Official Comptroller TOWN OF QUEENSBURY comptroilenciproabiningvoocher.wbs Mar2002